FA520926Q00140002 - Operation and Maintenance of Combined Heat and Power (CHP) Plant at Yokota AB, Japan

Closed Solicitation Posted

Solicitation number
FA520926Q0014
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
Yokota AB Tokyo Japan

Notice details come from SAM.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The Department of the Air Force Pacific Air Forces is seeking offers for operation and maintenance services of a Combined Heat and Power (CHP) plant located at Yokota Air Base, Japan, under solicitation FA520926Q0014. The contract requires 24-hour operation of four INNIO Jenbacher 616 cogeneration units along with associated heat recovery steam generators, balance-of-plant systems, and SCADA/microgrid components. Key requirements include providing qualified personnel with one to two years of experience and current INNIO training certifications (OPT 6, TJE, and TJM 6), maintaining a Project Manager and Assistant Project Manager during specified hours, performing routine maintenance per manufacturer specifications and Japan Environmental Governing Standards, and managing a reimbursable materials inventory with competitive procurement documentation. The Government will evaluate proposals using two factors of approximately equal importance: price (based on combined CLIN 0001 Operation and CLIN 0002 Maintenance pricing multiplied by 24 months) and technical acceptability (determined by employee list submission and affirmative responses to twelve technical capability questions). Award will be made to the lowest-priced, technically acceptable offeror. Questions regarding the solicitation must be submitted by April 22, 2026, at 4:00 p.m. Japan Standard Time, with responses provided to all offerors by April 28, 2026, and proposals are due by April 30, 2026, at 3:00 p.m. JST.

This is an unrestricted acquisition with no set-aside designation, and the incumbent contractor is Schneider Electric, which currently performs operation and maintenance work under a Long-Term Service Agreement and will continue LTSA activities including inspections and overhauls. The contract is structured as an Indefinite Delivery Indefinite Quantity (IDIQ) vehicle with a guaranteed minimum of $1,000 and a maximum of $8,983,000 for a 24-month performance period from June 1, 2026, through May 31, 2028, with an initial plan of two 12-month task orders. The facility has been operational for three years as part of a 21-year Energy Savings Performance Contract and requires 24-hour coverage with potential for retention of current operators through contractor negotiation. The place of performance is Yokota Air Base, Fussa-shi, Tokyo 197-8503, Japan, where contractor personnel will occupy workspace in Building 555 with utilities and support services provided by the Government, and the transition period from the incumbent contractor is scheduled for two weeks prior to the June 17, 2026, official contract start date.

Notice text

3 versions

Update #3 · Latest ·

“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.”

  1. Requirement Description: Operation and Maintenance of Combined Heat and Power (CHP) plant at Yokota Air Base, Japan
  2. Points of Contact:
    1. Contract Specialist: 1st Lt. Marilynne A Wilkins, marilynne.wilkins@us.af.mil; Daisuke Kawasaki (Mr), daisuke.kawasaki.jp@us.af.mil
    2. Contracting Officer: Tomoko Shioda (Ms), tomoko.shioda.jp@us.af.mil
  3. Response Date and Time: See block 8 of the SF1449
  4. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporate one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. The full text of a clause or provision may be accessed electronically at this/these address(es): Acquisition.Gov: https://www.acquisition.gov/content/regulations
  5. Pre-Proposal Conference and Site Visit:
    1. Pre-proposal Conference. A pre-proposal conference will be conducted at 374th Contracting Squadron, Bldg. 620, Yokota Air Base, details of the conference will be provided upon request for attendance.
    2. Site Visit. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit on a date to be determined by the Government. The Government is not liable for any costs incurred to participate in the site visit.
    3. Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8-digitpassword to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S. installation.
      1. The offerors who wish to participate in the conference and site visit are requested to email to the Contract Specialist noted as soon as possible. The Contracting Specialist will inform the offerors the schedule by email as it is set.
      2. Offerors requiring an escort must arrive at the gate of U.S. Installation at least 30 minutes in advance. Individuals not requiring access to the US installation must arrive 5 minutes prior to start time.
    4. Fees and NCAGE/SAM
      1. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥735 (subject to change) shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.
      2. NCAGE and SAM: If your organization does not have a CAGE/NCAGE, you can obtain one by connecting to https://eportal.nspa.nato.int/Codification/CageTool/home.

The offeror shall have an active registration in System for Award Management (SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov/SAM/

Please see SF1449 and its attachments for more details.

-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

22 April 2026

SUBJECT:  Amendment 0001 to the Combined Synopsis / Solicitation No.– FA520926Q0014, Operation and Maintenance of Combined Heat and Power (CHP) plant at Yokota Air Base (YAB), Japan

1. The following is formally changed to subject solicitation:

  • Pre-proposal conference and site visit minutes added
  • Questions added as attachment

2. Response Date and Time (Japan local time) is not extended.

3. Request prospective offerors acknowledge the amendment and return acknowledgement with their quotes.

4. Any questions or request for information regarding this solicitation may be refereed to 374 CONS/ PKBC, Mr. Daisuke Kawasaki and 2d Lt Marilynne Wilkins, no later than close of business (4:00pm JST) 22 April 2026. Responses will be provided to all offerors no later than 28 April 2026.

Please see attachments:

  • FA520926Q00140001
  • FA520926Q0014_PreProposalConf_Minutes
  • FA520926Q0014_Questions

-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

28 April 2026

SUBJECT:  Amendment 0002 to the Combined Synopsis / Solicitation No.– FA520926Q0014, Operation and Maintenance of Combined Heat and Power (CHP) plant at Yokota Air Base (YAB), Japan

Please see attachment update:

  • "FA520926Q0014_Questions" replaced with "FA520926Q0014_Questions_Answers"
    • Questions 5, 6, 7, and 18 pending responses to be uploaded later
Update #2 ·

“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.”

  1. Requirement Description: Operation and Maintenance of Combined Heat and Power (CHP) plant at Yokota Air Base, Japan
  2. Points of Contact:
    1. Contract Specialist: 1st Lt. Marilynne A Wilkins, marilynne.wilkins@us.af.mil; Daisuke Kawasaki (Mr), daisuke.kawasaki.jp@us.af.mil
    2. Contracting Officer: Tomoko Shioda (Ms), tomoko.shioda.jp@us.af.mil
  3. Response Date and Time: See block 8 of the SF1449
  4. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporate one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. The full text of a clause or provision may be accessed electronically at this/these address(es): Acquisition.Gov: https://www.acquisition.gov/content/regulations
  5. Pre-Proposal Conference and Site Visit:
    1. Pre-proposal Conference. A pre-proposal conference will be conducted at 374th Contracting Squadron, Bldg. 620, Yokota Air Base, details of the conference will be provided upon request for attendance.
    2. Site Visit. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit on a date to be determined by the Government. The Government is not liable for any costs incurred to participate in the site visit.
    3. Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8-digitpassword to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S. installation.
      1. The offerors who wish to participate in the conference and site visit are requested to email to the Contract Specialist noted as soon as possible. The Contracting Specialist will inform the offerors the schedule by email as it is set.
      2. Offerors requiring an escort must arrive at the gate of U.S. Installation at least 30 minutes in advance. Individuals not requiring access to the US installation must arrive 5 minutes prior to start time.
    4. Fees and NCAGE/SAM
      1. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥735 (subject to change) shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.
      2. NCAGE and SAM: If your organization does not have a CAGE/NCAGE, you can obtain one by connecting to https://eportal.nspa.nato.int/Codification/CageTool/home.

The offeror shall have an active registration in System for Award Management (SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov/SAM/

Please see SF1449 and its attachments for more details.

-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

22 April 2026

SUBJECT:  Amendment 0001 to the Combined Synopsis / Solicitation No.– FA520926Q0014, Operation and Maintenance of Combined Heat and Power (CHP) plant at Yokota Air Base (YAB), Japan

1. The following is formally changed to subject solicitation:

  • Pre-proposal conference and site visit minutes added
  • Questions added as attachment

2. Response Date and Time (Japan local time) is not extended.

3. Request prospective offerors acknowledge the amendment and return acknowledgement with their quotes.

4. Any questions or request for information regarding this solicitation may be refereed to 374 CONS/ PKBC, Mr. Daisuke Kawasaki and 2d Lt Marilynne Wilkins, no later than close of business (4:00pm JST) 22 April 2026. Responses will be provided to all offerors no later than 28 April 2026.

Please see attachments:

  • FA520926Q00140001
  • FA520926Q0014_PreProposalConf_Minutes
  • FA520926Q0014_Questions
Update #1 ·

“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.”

  1. Requirement Description: Operation and Maintenance of Combined Heat and Power (CHP) plant at Yokota Air Base, Japan
  2. Points of Contact:
    1. Contract Specialist: 1st Lt. Marilynne A Wilkins, marilynne.wilkins@us.af.mil; Daisuke Kawasaki (Mr), daisuke.kawasaki.jp@us.af.mil
    2. Contracting Officer: Tomoko Shioda (Ms), tomoko.shioda.jp@us.af.mil
  3. Response Date and Time: See block 8 of the SF1449
  4. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporate one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. The full text of a clause or provision may be accessed electronically at this/these address(es): Acquisition.Gov: https://www.acquisition.gov/content/regulations
  5. Pre-Proposal Conference and Site Visit:
    1. Pre-proposal Conference. A pre-proposal conference will be conducted at 374th Contracting Squadron, Bldg. 620, Yokota Air Base, details of the conference will be provided upon request for attendance.
    2. Site Visit. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit on a date to be determined by the Government. The Government is not liable for any costs incurred to participate in the site visit.
    3. Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8-digitpassword to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S. installation.
      1. The offerors who wish to participate in the conference and site visit are requested to email to the Contract Specialist noted as soon as possible. The Contracting Specialist will inform the offerors the schedule by email as it is set.
      2. Offerors requiring an escort must arrive at the gate of U.S. Installation at least 30 minutes in advance. Individuals not requiring access to the US installation must arrive 5 minutes prior to start time.
    4. Fees and NCAGE/SAM
      1. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥735 (subject to change) shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.
      2. NCAGE and SAM: If your organization does not have a CAGE/NCAGE, you can obtain one by connecting to https://eportal.nspa.nato.int/Codification/CageTool/home.

The offeror shall have an active registration in System for Award Management (SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov/SAM/

Please see SF1449 and its attachments for more details.

Files

File Type Posted
FA520926Q0014_Questions_Answers.pdf PDF
FA520926Q00140001.pdf PDF
FA520926Q0014_Questions.pdf PDF
FA520926Q0014_PreProposalConf_Minutes.pdf PDF
1. Business w U.S. Government.pdf PDF
2. Solicitation - FA520926Q0014.pdf PDF
3. RFQ Attch 1_PWS_25 Mar 26_ver2.pdf PDF
4. PWS Appendix A CHP Operational Assignments and PM Duties.pdf PDF
6. PWS Appendix C Materials and Chemicals List.pdf PDF
5. PWS Appendix B CHP Operational Assignment Map.pdf PDF
0. CHP_ Notice to Offeror FA520926Q0014.pdf PDF
7. PWS Appendix D List of Covered Equipment.pdf PDF
Show all 12

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