3. RFQ Attch 1_PWS_25 Mar 26_ver2.pdf

Attachment for Solicitation, FA520926Q0014

PERFORMANCE WORK STATEMENT FOR

OPERATION AND MAINTENANCE OF

COMBINED HEAT AND POWER (CHP) PLANT

AT

YOKOTA AIR BASE, JAPAN

25 Mar 2026

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform operation and maintenance (O&M) that includes maintenance, and repair, and Level II work for the following equipment below which are located at Combined Heat and Power Plant, building 532 at Yokota Air Base. All work will be in accordance with manufacturer’s operation manuals, Japan Environmental Governing Standards (JEGS) and common commercial practices pursuant to the local and applicable law and regulations. The Contractor shall accomplish all services below to meet the requirements of this Performance Work Statement (PWS). CHP Operational Assignments and Preventative Maintenance (PM) Duties are in Appendix A, CHP Operational Assignment Map is in Appendix B, Materials and Chemicals List - Estimated Annual Consumption is in Appendix C. The Long Term Service Agreement (LTSA) List of Equipment_Jenbacher 3.3.1 Maintenance Schedule for Engines is in Appendix D, will be the responsibility of the ESPC Contractor.

A) Four (4) Jenbacher 616 cogeneration units B) Four (4) Jenbacher 616 cogeneration containers C) Four (4) Johnson Matthey SCR units D) Pumps, radiators, and piping associated with the equipment described above E) Supervisory Control and Data Acquisition (SCADA) and Micro-Grid Systems

1.1. OPERATION. (CLIN 0001)

1.1.l. See Appendix A “CHP Operational Assignments and PM Duties” for operational requirements.

1.1.2. The Contractor shall provide qualified personnel continued, safe, and proper operation in accordance with manufacturer’s operation manual and commercial standards. The Contractor shall provide appropriate number of personnel for 24-hour operations.

1.1.3. The Contractor shall run the engines based on hours dictated by the Supervisory Control and Data Acquisition (SCADA) system's economic engine to maximize benefit to the Government based on actual utility rates, demand, and other conditions.

1.2. MAINTENANCE AND INSPECTION. (CLIN 0002)

1.2.l. Routine Maintenance & Inspection.

1.2.l.1. The Contractor shall conduct required checks and inspections of the CHP Plant in accordance with the manufacturer’s recommendation and all applicable rules, regulations, and standards. The Contractor shall perform these checks and inspections using a standard checklist recommended by the manufacturer’s operation manuals and approved by the Contracting Officer Representative (COR).

1.2.l.2. Reserved

1.2.1.3. The Contractor shall retain the routine maintenance and inspection records at the CHP facility for review by the COR upon request.

1.2.1.4. See Appendix B “CHP Operational Assignment Map” for responsibilities for

Operation and Maintenance of the CHP

1.3. LEVEL II WORK. (CLIN 0003)

1.3.1. Level II work is defined as any repair, replacement, new equipment installation beyond the scope of maintenance and repair stated in paragraph 1.2., and Appendix D. Level II work must be negotiated between the contractor and the Contracting Officer (CO) and will issue a Task Order before any work can be initiated. At the Government’s discretion, Level II work may be accomplished by other sources (including other contracts) designated by the CO. The Government is under no obligation to give the contractor first rights to Level II work. All Level II work shall be inspected and accepted by COR. Upon completion of the work, the Contractor shall submit the report within 7 calendar days to the COR.

1.4. REIMBURSABLE MATERIALS. (CLIN 0004)

1.4.1. The Contractor is responsible for developing and maintaining adequate level of reimbursable materials required to sustain the CHP Plant’s continued operation and maintenance excluding materials in Appendix C. An itemized bill of materials shall be provided to the COR for approval prior to being purchased.

1.4.2. This paragraph refers to the materials furnished by the Contractor. Thus, labor hours to repair and replace parts shall be included in Operation and Maintenance services under maintenance and repair work that includes the minor repair service. The Contractor shall procure all items as required, competitively and at the best market prices obtainable in line with the urgency of delivery requirement. The Contractor shall maintain documented proof of competition from at least three (3) sources on all purchases exceeding the Yen equivalent of $3,000. The Contractor shall get the approval of the COR prior to the purchase of any item, which can be individually procured with a unit price of over $5,000. The COR shall obtain the CO’s prior approval for any job order covering an item exceeding $25,000 or Yen equivalent.

1.4.3. The Contractor shall procure all materials, competitively and at the best market prices. In case competition cannot be obtained, the Contractor is required to submit a proof of non-availability of competition. Any discounts and rebates on materials as obtained by the Contractor shall be credited to the Government.

1.4.4. All the materials that are procured shall be paid at the net purchase cost monthly by the Government. The Contractor's invoice shall include a listing of all the materials procured by material description, quantity, unit, total purchase costs, original copy of each delivery ticket, sales slip, or other documentation of proof that the material was procured at the best market price.

1.4.5. The materials, parts, and supplies purchased shall be of equal or greater quality than the materials to be replaced. Replacement materials shall be standard products from manufacturers regularly engaged in the production of such materials, parts, and supplies.

1.4.6. The Contractor and the COR shall conduct a quarterly joint inventory for the stock materials.

The Contractor shall create and maintain the stock material inventory record, which reflects the material description, unit cost, and transaction history and current balance on hand.

1.5. REPORTS (Adobe “pdf” file)

1.5.1. Operational Logs.

1.5.2. The Contractor shall prepare daily and monthly operational logs in accordance with manufacturer’s operation manuals. The Contractor shall retain the logs at the CHP plant for review by the COR upon request. Daily logs shall be completed each day by the close of the following calendar day. The monthly log shall be completed within five (5) calendar days from the start of the following month.

1.5.3. Repair and Replacement Report.

1.5.3.1 The Contractor shall submit reports for all repair, including Maintenance and Inspection, para 1.2. above and Level II work, para 1.3. above, to the COR with the Contractor’s monthly invoice, which consist of, but not limited to date of work, area of repair, defective conditions and malfunctions, major parts replaced, sketches of details and photos, man hour of labor, material procured for the work, and statement of warranty if para 1.6. below applies.

1.6. COMMERCIAL WARRANTY.

1.6.1. The Contractor agrees to provide warranties consistent with commercial and manufacturer practices towards the repaired item/equipment that the manufacturer provides to any customer for the types of items or repaired items furnished under this contract. The Government reserves the right to reject any unserviceable or substandard item/repair and to require replacement with a serviceable like item/repair or acceptable quality item/repair or to require full credit for the item/repair. The Contractor shall maintain records of all warranted items/repairs to include item description, location, manufacturer and model data, serial numbers and expiration dates of the warranties or guarantees.

1.7. GENERAL INFORMATION.

1.7.1. QUALITY CONTROL. The Contractor shall use the quality program to ensure management, operation and maintenance of the CHP plant is performed in accordance with manufacturer’s operation manuals, JEGS, and commonly accepted commercial practices.

1.7.2. Quality Assurance. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

1.7.3. Government Remedies. The CO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Products and Commercial Services for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.7.4. Hours of Operation. The Contractor shall perform the services required under this contract during the following hours: Monday through Sunday, from 0000 to 2400 hours.

1.8. SECURITY REQUIREMENTS.

1.8.1. The Contractor employees will be issued base passes (identification cards), which shall be always carried by the individual bearers while on United States Government premises. The Contractor shall submit written requests for issuance of base passes to the 374 CES/CEN and shall be responsible for all base passes issued to his/her employees and employees of any subcontractors. The Contractor shall return all base passes (CAC/identification cards) to the Pass and Registration Section (DEERS Office) at Yokota Air Base within five (5) calendar days upon termination of employment or completion of the contract.

1.8.2. Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and used by unauthorized persons.

No keys issued to the Contractor by the Government shall be duplicated.

1.8.3. The Contractor shall immediately report to the COR any occurrences of lost keys.

1.8.4. In the event keys, other than master keys, are lost, the Contractor will be required, upon written direction of the CO, to rekey or replace the affected lock(s). The Government, however, at its option, may replace the affected lock(s) or perform rekeying and deduct the cost incurred from the monthly payment due to the Contractor. In the event a master key is lost, all locks and keys for that affected system shall be replaced by the Government and the total cost incurred will be deducted from the monthly payment due to the Contractor.

1.8.5. The Contractor shall prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees and the opening of locked areas by the Contractor’s employees to permit the entrance of persons other than Contractor’s employees engaged in performance of assigned work in those areas.

1.8.6. Lock Combinations. The Contractor shall control access to the Government provided lock combinations to preclude unauthorized entry.

1.9. SPECIAL QUALIFICATIONS.

1.9.1. Reserved

1.9.1.1. Project Manager. The Contractor shall provide a Project Manager (PM) who shall act fully on behalf of the Contractor on all matters relating to daily operation of this contract and perform overall management of the entire work requirements. The name of this person and Assistant Project Manager (APM), who shall act for the Contractor when the PM is absent, shall be designated in writing to the CO.

1.9.1.2. Either the PM or an APM shall be always present at the CHP plant during 0730 to 1630 hours. Other than the mentioned hours, the PM or APM shall be available within two (2) hours.

1.9.1.3. The PM and APM shall be designated in writing within five (5) calendar days after notice of award and upon change of personnel.

1.9.1.4. The PM and APM must be able to read, write, speak and understand English, or have a Contractor provided translator.

1.9.1.5. Contractor Employees. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.9.1.6. The Contractor employees shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

1.9.1.7. The Contractor is required to provide plant operators who are qualified and have one to two years experience with the equipment listed on para 1., along with training and certification from power generation asset manufacturer, Innio OPT 6 (Operator Training), Innio TJE (Extended Access to DIA.NE XT), and Innio TJM 6 (Mechanical). The Contractor shall submit a list with the employee’s name, years of experience, and copy of North American Electric Reliability Corporation (NERC) training and certification or industry equivalent with the company’s offer during solicitation for validation.

2. CONSERVATION OF UTILITIES. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The Contractor shall comply with additional energy policies upon notification by CO.

3. PHASE-OUT PLAN

3.1. Phase Out/Expiration Transition Tasks. The Contractor shall assist the Government in transitioning into the follow-on contract upon notification of expiration of the current contract. As part of this transition, the Contractor shall ensure that management, operation and maintenance services are followed through the full term of the contract. The Contractor shall not defer any required maintenance procedures scheduled during the final contract period for the purpose of avoiding responsibility or transferring responsibility to the succeeding party. During the final seven

(7) days of the contract, the Contractor shall permit personnel specified by the CO to observe any and all operations performed under the terms of the contract. This will be negotiated at a later point in time if needed.

3.1.2 Scheduling. The Contractor shall develop a phase-out schedule within ten (10) working days after the date of the notice of expiration of this contract.

4. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER: Not applicable.

5. SERVICES SUMMARY

PERFORMANCE

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

METHOD OF

ASSESSMENT

SS#1. Operation & Maintenance including minor repair

1.1 thru 1.2 100% of the required operations and maintenance are completed satisfactorily

Periodic Inspection

SS#2. Level II Work 1.3. 100% of the Level II work are completed satisfactorily

100% Inspection

SS#3. Reimbursable Materials

1.4. 100% of the stock material inventory records are maintained properly

100% Inspection

SS#4. Work Schedule and Reporting Requirements

1.5 100% of the work schedule, operational logs, reports are accomplished

100% Inspection

6. INCIDENTAL GOVERNMENT PROPERTY, MATERIALS, AND SERVICES USAGE

6.1. Reserved

6.1.1. General Information. Government property that is incidental to the place of performance, Yokota AB, and when used by the contractor within the location remains accountable to the Government. The Government will furnish or make available facilities described in paragraph below. No hazards have been identified for which work-around has been established. Should hazards be subsequently identified, the Government corrects hazards according to base- wide Government developed and approved plans of abatement considering safety and health priorities. A higher priority for the correction will not be assigned to the facility provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that the facility as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with the local laws and regulations for the protection of their employees is exclusively the obligation of the Contractor. Further, the Government shall assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base- wide priorities.

6.1.2. Government Furnished Facility Information. The Government will furnish the Contractor with a workspace which is currently at B555.

6.1.3. The Government furnished facility shall be used only in the performance of this contract. The Contractor shall not use the Government furnished facility to work on any project, proposal, or bid that does not relate to this contract.

6.1.4. Modifications to Government furnished Facility. Before making any modifications to the office area, shower room area, restroom area and locker/resting room area of the Government furnished facility, even if at the expense of the Contractor, the Contractor shall obtain prior approval from the COR. The Contractor shall return the office area, shower room area, restroom area and locker/resting room area to the Government in the same condition as received; fair wear and tear and approved modifications are acceptable.

6.1.5. Facility Abuse. The Contractor shall notify the COR of all suspected facility abuse or vandalism. The Government will determine validity of all suspected facility abuse or vandalism. Unless damage repairs can be classified as emergency repairs, the Contractor shall not begin repair unless directed by the CO. The Contractor shall provide the COR with written cost estimates of repair of all suspected facility abuse when requested by the COR.

6.1.6. Manufacturer’s Operation Manuals. The Contractor shall store the manufacturer’s operation manuals and other equipment manuals/instructions/drawings for the Government furnished facility in a place that will allow the COR and the Government authorized personnel easy access during the normal duty hours.

6.1.7. Government Furnished Utilities. The Government will provide utilities (natural gas, electricity, water, and sewer) at no cost to the Contractor for the sole purpose of accomplishment of this contract.

6.1.8. Telephone Services. The Government will provide access to at least one Class C (base only) line in the office area at the CHP plant for official calls use only.

6.1.9. Facility Maintenance Service. The Government will provide building maintenance services to B555 stated in para 6.1.2.. The Contractor shall notify the COR when any defects to the facility are identified.

6.1.10. The Government shall, without cost to the Contractor, supply reasonable amounts of water and electricity required to perform the requirements of this PWS. The Government will provide, for emergency purposes only, the following services by dialing DSN 911, or Commercial 042-511- 9110. In the event of a medical emergency, accident, or injury involving the Contractor personnel during performance of duties under this contract, services will be rendered in order to save life or to stabilize for transportation to a local medical treatment facility. The Contractor shall reimburse the Government for the emergency medical services. Any time the Contractor uses the below services; the Contractor shall immediately report it to the COR and follow up with a written report of all the details within 48 hours.

a. Security Police, DSN 911, 042-511-9110

b. Fire Protection, DSN 911, 042-511-9110

c. Hospital Emergency, DSN 911, 042-511-9110

6.1.11. The Government shall collect and dispose of waste engine oil. The Contractor shall contact the COR to schedule collection.

6.1.12 The materials and chemicals listed in Appendix C are incidental to the overall operations of CHP plant, not exclusive to this contract, therefore the Government shall be accountable and responsible to provide them on as needed basis.

APPENDICES

A. CHP Operational Assignments and PM Duties B. CHP Operational Assignment Map C. Materials and Chemicals List - Estimated Annual Consumption D. Long Term Service Agreement (LTSA) List of Equipment_Jenbacher 3.3.1 Maintenance

Schedule for Engines

5. SERVICES SUMMARY