NE-rainwater BSN WMD HQ geothermal HVAC
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 140FGA26Q0065
- Agency
-
Fish and Wildlife Service
Department of the Interior
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Fish and Wildlife Service seeks replacement and commissioning of a complete geothermal HVAC system at the Rainwater Basin Wetland Management District office in Funk, Nebraska, with quotations due September 8, 2026. The procurement is a Total Small Business set-aside; offers from non-small business concerns will be rejected as nonresponsive.
Place of performance is 73746 V Road, Funk, Phelps County, Nebraska. Work scope includes removal of three existing ClimateMaster heat pump units and installation of three replacement geothermal heat pump units (2.5-ton, 3-ton, and 3.5-ton capacity), loop field services (inspection, flushing, purging, tie-ins, repairs), ductwork and sheet metal adjustments, commissioning, and delivery of controls and thermostats. The contractor must commence work within 14 calendar days of Notice to Proceed and complete within 90 days, with estimated performance from September 21 to December 30, 2026.
Contractor qualifications must include active SAM.gov registration, qualified HVAC mechanics experienced with geothermal systems, demonstrated geothermal HVAC installation experience, and compliance with federal, state, local codes and FWS safety, security, and operational protocols. New ClimateMaster units require manufacturer's warranty with a minimum 5-year compressor warranty and minimum 1-year labor/workmanship warranty. The estimated contract magnitude is between $25,000 and $100,000. Payment bonds are required for any award exceeding $35,000; Performance and Payment Bonds are required for awards over $150,000. The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors, with a $19 million small business size standard. Evaluation weighs technical qualifications and experience, technical understanding, availability and schedule compliance, warranty and support, and price. A site visit is scheduled for August 26, 2026, from 10 a.m. to 12 p.m. Amendment 1, posted September 1, extended the due date from September 2 and clarified that the geothermal well system consists of nine 305-foot wells with 1-inch U-bend pipe, and that loop water may contain up to 40 percent propylene glycol.
Notice text
2 versions
Update #2 · Latest ·
NE--FWS Rainwater Basin WMD
Geothermal HVAC System Change Out and Commissioning
The purpose of Amendment 1 is to issue the Government's responses to questions received from prospective offerors and to incorporate resulting clarifications into the solicitation. To allow vendors sufficient time to update their quotations based on these Q&A responses, the quotation due date is hereby extended from September 2, 2026, to September 8, 2026. Offerors shall review this amendment in full and acknowledge receipt as required.
Update #1 ·
NE--FWS Rainwater Basin WMD
Geothermal HVAC System Change Out and Commissioning
The U.S. Fish and Wildlife Service has a requirement for a full geothermal HVAC system change out, including replacement of three ClimateMaster heat pump units and associated loop field services, ductwork/sheet metal adjustments, commissioning, and delivery of controls/thermostats at the Rainwater Basin Wetland Management District (WMD) office located in Funk, Phelps County, Nebraska.
Interested contractors are highly encouraged to conduct a site visit. A site visit is scheduled for August 26, 2026, from 10 am to 12 pm. Site visit registration and meeting location information can be found in Section L under FAR 52.236-27.
All work shall be accomplished in accordance with the provisions of the FWS solicitation and attached documents.
The acquisition is a Total Small Business set-aside. All responsible sources with Small Business status may submit a quotation which, if timely received, will be considered. Offers received from concerns that are not Small Business concerns shall be considered nonresponsive and will be rejected.
The Government intends to award a single, Firm-Fixed-Price contract. Award selection will be made on a Best Value basis after consideration of price and factors other than price (Technical, Relevant Experience) as listed in the Request for Quotation (RFQ/Solicitation). See Terms and Conditions (contract clauses), Sections L and M for the required documents list and evaluation factors for award.
Contractors are reminded that any amount awarded over $35,000 requires submission of a Payment Bond. Any amount over $150,000 requires both Payment and Performance Bonds.
Requests for information and quotes shall be submitted to Nicole Johnson via email to nicole_c_johnson@fws.gov.
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Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| NE-rainwater BSN WMD HQ geothermal HVAC | Award Notice | |
| This notice | Solicitation |
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