Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) Contracts for Leasing Multi-Functional Devices (MFDs) for CONUS and Non-Foreign OCONUS DLA Customers

Closed Pre-Solicitation Posted

Solicitation number
SP7000-26-RFI-1003
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
New Cumberland, Pennsylvania, United States

Notice details come from SAM.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The Defense Logistics Agency (DLA) Contracting Services Office is seeking qualified sources for Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts to provide multifunctional devices (MFDs), accessories, and office document equipment across the continental United States, Alaska, Hawaii, Puerto Rico, and select non-foreign territories. The procurement requires firm fixed-price contracts offering comprehensive services including equipment leasing for up to 60 months, installation, removal, full-service maintenance, consumable supplies (excluding paper), end-user training, relocations, network functionality, and network security. Key technical requirements include Trade Agreement Act compliance, new equipment meeting specific operational standards (600x600 DPI copy resolution, 1,200x1,200 DPI print resolution), Windows 11 and macOS 13 support, DISA STIG compliance, and hard drive encryption. Contractors must maintain a minimum 90% weekly device availability rate with response times of two hours in non-remote areas and four hours in remote areas. Interested companies must submit a 10-page capabilities package by February 27, 2026, and questions regarding the draft Performance Work Statement must be submitted by November 13, 2025.

This RFI/Sources Sought is unrestricted with no small business set-aside, and the Government anticipates awarding up to six contracts per Functional Area within the CONUS and remote location categories. The total maximum contract value is estimated at $448.26 million for the five-year ordering period with devices categorized into four functional areas based on device type (A3/A4 or production-level) and location (CONUS or remote). Volume bands range from 1 through 9, with estimated annual impressions varying from 5,000 to 225,000 monthly impressions depending on the specific band and functional area. Contractors must obtain a Secret-level Facility Clearance within 90 days of award and comply with all personnel security clearance requirements at their own expense. This is a non-obligatory RFI for market research purposes; responses do not guarantee contract awards, and the Government will not provide debriefing on results or reimburse costs associated with submitting information.

Notice text

6 versions

Update #6 · Latest ·

This is a Request for Information (RFI)/Sources Sought only and in no way obligates the Government in an award of any contract. Any information submitted in response to this RFI is strictly voluntary. Currently, there is no solicitation package available.

This RFI/Sources Sought is issued for the following purposes:

  • Receive industry comment on the draft Performance Work Statement (PWS).
  • Determine market interest, feasibility, and capability of sources.
  • Identify capable small business concerns that can perform this requirement.

Defense Logistics Agency (DLA) Contracting Services Office (DCSO) – P New Cumberland seeks to identify qualified sources from industry interested in entering into Firm Fixed Price (FFP) Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts. The IDIQ contracts would be available to all DLA customers within the Contiguous United States (CONUS) and non-foreign Outside of the Contiguous United States (OCONUS) to include Alaska, Hawaii, Puerto Rico, Northern Mariana Islands (Guam, Saipan, and Tinian only, American Samoa (Tutuila only), and US Virgin Islands (St. Thomas, St. John, and St. Croix only). The IDIQ contracts would be for services and equipment associated with Multi-functional Devices (MFDs), accessories and office document devices. These MFDs would be offered at a flat rate for up to 60 months including installation and removal, full-service maintenance, all consumable supplies (excluding paper), end-user training, reports, relocations, network functionality, and network security.

It is anticipated that the MA IDIQ contracts will be established with a five-year ordering period. See Attachment 1 – Draft PWS for details.

A response to this RFI/Sources Sought shall not be considered an adequate response to any forthcoming solicitation announcement. The Government will not provide a debriefing on the results of this RFI/Sources Sought. No reimbursement will be made for any costs associated with providing information in response to this RFI/Sources Sought notice or any follow-up information requests.

Attachments:

  • Attachment 1 – Draft PWS
  • Attachment 2 - SP7000-26-RFI-1003 Question and Comment Form Responses

Submission Requirements:

DCSO-P New Cumberland requests that interested companies demonstrate their ability to perform in accordance with the draft PWS by submitting a brief capabilities package. This package shall be no more than 20 pages in length. At a minimum, the capabilities package should include the following:

  1. Company name, office location(s), DUNS Number, CAGE code, and POC information (Name, Title, Phone Number, and Email address).
  2. A statement identifying whether the company is a large business or small business and whether the company System for Award Management (SAM) account status is active.
  3. A statement identifying whether the company is an MFD Manufacturer or a Reseller. Note: If the company is an MFD Reseller, identify whether the MFDs will be procured from a large or small business.
  4. Relevant experience within the past three (3) years including the following:
    1. Contract number(s)
    2. Names of individuals responsible for the referenced contract(s)/project(s)
    3. Email addresses of the individuals responsible for the referenced contract(s)/project(s)
    4. If the company acted as a subcontractor, identify the specific work the company actually performed as the sub-contractor
    5. If the company does not have relevant experience, state “none” for relevant experience.
  5. If applicable, provide comments to the draft PWS.
  6. If a Reseller, confirm that your company has a Letter of Supply/Letter of Authorization. (Submission of a Letter of Supply/Letter of Authorization will be required at time of proposal submission.)

Vendor Capability Submissions are due by 27 February 2026, 3:00 PM Eastern Time via email to the points of contact listed below. Vendors are not required to submit a new capability submission in response to this updated RFI if one was already submitted and nothing has changed in the previous response.

Government Points of Contact:

Matthew O’Brien, Contracting Officer, Email: matthew.obrien@dla.mil

Jennifer DeWease, Contract Specialist, Email: jennifer.dewease@dla.mil

DLA appreciates your feedback to this RFI/Sources Sought.

Update #5 ·

This is a Request for Information (RFI)/Sources Sought only and in no way obligates the Government in an award of any contract. Any information submitted in response to this RFI is strictly voluntary. Currently, there is no solicitation package available.

This RFI/Sources Sought is issued for the following purposes:

  • Receive industry comment on the draft Performance Work Statement (PWS).
  • Determine market interest, feasibility, and capability of sources.
  • Identify capable small business concerns that can perform this requirement.

Defense Logistics Agency (DLA) Contracting Services Office (DCSO) – P New Cumberland seeks to identify qualified sources from industry interested in entering into Firm Fixed Price (FFP) Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts. The IDIQ contracts would be available to all DLA customers within the Contiguous United States (CONUS) and non-foreign Outside of the Contiguous United States (OCONUS) to include Alaska, Hawaii, Puerto Rico, Northern Mariana Islands (Guam, Saipan, and Tinian only, American Samoa (Tutuila only), and US Virgin Islands (St. Thomas, St. John, and St. Croix only). The IDIQ contracts would be for services and equipment associated with Multi-functional Devices (MFDs), accessories and office document devices. These MFDs would be offered at a flat rate for up to 60 months including installation and removal, full-service maintenance, all consumable supplies (excluding paper), end-user training, reports, relocations, network functionality, and network security.

It is anticipated that the MA IDIQ contracts will be established with a five-year ordering period. See Attachment 1 – Draft PWS for details.

A response to this RFI/Sources Sought shall not be considered an adequate response to any forthcoming solicitation announcement. The Government will not provide a debriefing on the results of this RFI/Sources Sought. No reimbursement will be made for any costs associated with providing information in response to this RFI/Sources Sought notice or any follow-up information requests.

Attachments:

  • Attachment 1 – Draft PWS

Submission Requirements:

DCSO-P New Cumberland requests that interested companies demonstrate their ability to perform in accordance with the draft PWS by submitting a brief capabilities package. This package shall be no more than 20 pages in length. At a minimum, the capabilities package should include the following:

  1. Company name, office location(s), DUNS Number, CAGE code, and POC information (Name, Title, Phone Number, and Email address).
  2. A statement identifying whether the company is a large business or small business and whether the company System for Award Management (SAM) account status is active.
  3. A statement identifying whether the company is an MFD Manufacturer or a Reseller. Note: If the company is an MFD Reseller, identify whether the MFDs will be procured from a large or small business.
  4. Relevant experience within the past three (3) years including the following:
    1. Contract number(s)
    2. Names of individuals responsible for the referenced contract(s)/project(s)
    3. Email addresses of the individuals responsible for the referenced contract(s)/project(s)
    4. If the company acted as a subcontractor, identify the specific work the company actually performed as the sub-contractor
    5. If the company does not have relevant experience, state “none” for relevant experience.
  5. If applicable, provide comments to the draft PWS.
  6. If a Reseller, confirm that your company has a Letter of Supply/Letter of Authorization. (Submission of a Letter of Supply/Letter of Authorization will be required at time of proposal submission.)

Vendor Capability Submissions are due by 4 February 2026, 3:00 PM Eastern Time via email to the points of contact listed below.

Government Points of Contact:

Matthew O’Brien, Contracting Officer, Email: matthew.obrien@dla.mil

Jennifer DeWease, Contract Specialist, Email: jennifer.dewease@dla.mil

DLA appreciates your feedback to this RFI/Sources Sought.

Update #4 ·

This is a Request for Information (RFI)/Sources Sought only and in no way obligates the Government in an award of any contract. Any information submitted in response to this RFI is strictly voluntary. Currently, there is no solicitation package available.

This RFI/Sources Sought is issued for the following purposes:

  • Receive industry comment on the draft Performance Work Statement (PWS).
  • Determine market interest, feasibility, and capability of sources.
  • Identify capable small business concerns that can perform this requirement.

Defense Logistics Agency (DLA) Contracting Services Office (DCSO) – P New Cumberland seeks to identify qualified sources from industry interested in entering into Firm Fixed Price (FFP) Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts. The IDIQ contracts would be available to all DLA customers within the Contiguous United States (CONUS) and non-foreign Outside of the Contiguous United States (OCONUS) to include Alaska, Hawaii, Puerto Rico, Northern Mariana Islands (Guam, Saipan, and Tinian only, American Samoa (Tutuila only), and US Virgin Islands (St. Thomas, St. John, and St. Croix only). The IDIQ contracts would be for services and equipment associated with Multi-functional Devices (MFDs), accessories and office document devices. These MFDs would be offered at a flat rate for up to 60 months including installation and removal, full-service maintenance, all consumable supplies (excluding paper), end-user training, reports, relocations, network functionality, and network security.

It is anticipated that the MA IDIQ contracts will be established with a five-year ordering period. See Attachment 1 – Draft PWS for details.

A response to this RFI/Sources Sought shall not be considered an adequate response to any forthcoming solicitation announcement. The Government will not provide a debriefing on the results of this RFI/Sources Sought. No reimbursement will be made for any costs associated with providing information in response to this RFI/Sources Sought notice or any follow-up information requests.

Attachments:

  • Attachment 1 – Draft PWS
  • Attachment 2 – Question and Comment Form

Submission Requirements:

DCSO-P New Cumberland requests that interested companies demonstrate their ability to perform in accordance with the draft PWS by submitting a brief capabilities package. This package shall be no more than 10 pages in length. At a minimum, the capabilities package should include the following:

  1. Company name, office location(s), DUNS Number, CAGE code, and POC information (Name, Title, Phone Number, and Email address).
  2. A statement identifying whether the company is a large business or small business and whether the company System for Award Management (SAM) account status is active.
  3. A statement identifying whether the company is an MFD Manufacturer or a Reseller. Note: If the company is an MFD Reseller, identify whether the MFDs will be procured from a large or small business.
  4. Relevant experience within the past three (3) years including the following:
    1. Contract number(s)
    2. Names of individuals responsible for the referenced contract(s)/project(s)
    3. Email addresses of the individuals responsible for the referenced contract(s)/project(s)
    4. If the company acted as a subcontractor, identify the specific work the company actually performed as the sub-contractor
    5. If the company does not have relevant experience, state “none” for relevant experience.
  5. If applicable, provide comments to the draft PWS.
  6. If a Reseller, confirm that your company has a Letter of Supply/Letter of Authorization. (Submission of a Letter of Supply/Letter of Authorization will be required at time of proposal submission.)

Questions: Questions should be submitted using Attachment 3 - Question and Comment Form via e-mail to the points of contact listed below. The suspense for question submission is 13 November 2025, 3:00 PM Eastern Time. Government response to vendor questions/comments will be posted, at minimum, to SAM.gov; however, the Government reserves the right not to provide a response to every vendor question/comment.

Vendor Capability Submissions are due by 15 January 2026, 3:00 PM Eastern Time via email to the points of contact listed below.

Government Points of Contact:

Matthew O’Brien, Contracting Officer, Email: matthew.obrien@dla.mil

Jennifer DeWease, Contract Specialist, Email: jennifer.dewease@dla.mil

DLA appreciates your feedback to this RFI/Sources Sought.

Update #3 ·

This is a Request for Information (RFI)/Sources Sought only and in no way obligates the Government in an award of any contract. Any information submitted in response to this RFI is strictly voluntary. Currently, there is no solicitation package available.

This RFI/Sources Sought is issued for the following purposes:

  • Receive industry comment on the draft Performance Work Statement (PWS).
  • Determine market interest, feasibility, and capability of sources.
  • Identify capable small business concerns that can perform this requirement.

Defense Logistics Agency (DLA) Contracting Services Office (DCSO) – P New Cumberland seeks to identify qualified sources from industry interested in entering into Firm Fixed Price (FFP) Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts. The IDIQ contracts would be available to all DLA customers within the Contiguous United States (CONUS) and non-foreign Outside of the Contiguous United States (OCONUS) to include Alaska, Hawaii, Puerto Rico, Northern Mariana Islands (Guam, Saipan, and Tinian only, American Samoa (Tutuila only), and US Virgin Islands (St. Thomas, St. John, and St. Croix only). The IDIQ contracts would be for services and equipment associated with Multi-functional Devices (MFDs), accessories and office document devices. These MFDs would be offered at a flat rate for up to 60 months including installation and removal, full-service maintenance, all consumable supplies (excluding paper), end-user training, reports, relocations, network functionality, and network security.

It is anticipated that the MA IDIQ contracts will be established with a five-year ordering period. See Attachment 1 – Draft PWS for details.

A response to this RFI/Sources Sought shall not be considered an adequate response to any forthcoming solicitation announcement. The Government will not provide a debriefing on the results of this RFI/Sources Sought. No reimbursement will be made for any costs associated with providing information in response to this RFI/Sources Sought notice or any follow-up information requests.

Attachments:

  • Attachment 1 – Draft PWS
  • Attachment 2 – Question and Comment Form

Submission Requirements:

DCSO-P New Cumberland requests that interested companies demonstrate their ability to perform in accordance with the draft PWS by submitting a brief capabilities package. This package shall be no more than 10 pages in length. At a minimum, the capabilities package should include the following:

  1. Company name, office location(s), DUNS Number, CAGE code, and POC information (Name, Title, Phone Number, and Email address).
  2. A statement identifying whether the company is a large business or small business and whether the company System for Award Management (SAM) account status is active.
  3. A statement identifying whether the company is an MFD Manufacturer or a Reseller. Note: If the company is an MFD Reseller, identify whether the MFDs will be procured from a large or small business.
  4. Relevant experience within the past three (3) years including the following:
    1. Contract number(s)
    2. Names of individuals responsible for the referenced contract(s)/project(s)
    3. Email addresses of the individuals responsible for the referenced contract(s)/project(s)
    4. If the company acted as a subcontractor, identify the specific work the company actually performed as the sub-contractor
    5. If the company does not have relevant experience, state “none” for relevant experience.
  5. If applicable, provide comments to the draft PWS.
  6. If a Reseller, confirm that your company has a Letter of Supply/Letter of Authorization. (Submission of a Letter of Supply/Letter of Authorization will be required at time of proposal submission.)

Questions: Questions should be submitted using Attachment 3 - Question and Comment Form via e-mail to the points of contact listed below. The suspense for question submission is 13 November 2025, 3:00 PM Eastern Time. Government response to vendor questions/comments will be posted, at minimum, to SAM.gov; however, the Government reserves the right not to provide a response to every vendor question/comment.

Vendor Capability Submissions are due by 22 December 2025, 3:00 PM Eastern Time via email to the points of contact listed below.

Government Points of Contact:

Matthew O’Brien, Contracting Officer, Email: matthew.obrien@dla.mil

Jennifer DeWease, Contract Specialist, Email: jennifer.dewease@dla.mil

DLA appreciates your feedback to this RFI/Sources Sought.

Update #2 ·

This is a Request for Information (RFI)/Sources Sought only and in no way obligates the Government in an award of any contract. Any information submitted in response to this RFI is strictly voluntary. Currently, there is no solicitation package available.

This RFI/Sources Sought is issued for the following purposes:

  • Receive industry comment on the draft Performance Work Statement (PWS).
  • Determine market interest, feasibility, and capability of sources.
  • Identify capable small business concerns that can perform this requirement.

Defense Logistics Agency (DLA) Contracting Services Office (DCSO) – P New Cumberland seeks to identify qualified sources from industry interested in entering into Firm Fixed Price (FFP) Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts. The IDIQ contracts would be available to all DLA customers within the Contiguous United States (CONUS) and non-foreign Outside of the Contiguous United States (OCONUS) to include Alaska, Hawaii, Puerto Rico, Northern Mariana Islands (Guam, Saipan, and Tinian only, American Samoa (Tutuila only), and US Virgin Islands (St. Thomas, St. John, and St. Croix only). The IDIQ contracts would be for services and equipment associated with Multi-functional Devices (MFDs), accessories and office document devices. These MFDs would be offered at a flat rate for up to 60 months including installation and removal, full-service maintenance, all consumable supplies (excluding paper), end-user training, reports, relocations, network functionality, and network security.

It is anticipated that the MA IDIQ contracts will be established with a five-year ordering period. See Attachment 1 – Draft PWS for details.

A response to this RFI/Sources Sought shall not be considered an adequate response to any forthcoming solicitation announcement. The Government will not provide a debriefing on the results of this RFI/Sources Sought. No reimbursement will be made for any costs associated with providing information in response to this RFI/Sources Sought notice or any follow-up information requests.

Attachments:

  • Attachment 1 – Draft PWS
  • Attachment 2 – Question and Comment Form

Submission Requirements:

DCSO-P New Cumberland requests that interested companies demonstrate their ability to perform in accordance with the draft PWS by submitting a brief capabilities package. This package shall be no more than 10 pages in length. At a minimum, the capabilities package should include the following:

  1. Company name, office location(s), DUNS Number, CAGE code, and POC information (Name, Title, Phone Number, and Email address).
  2. A statement identifying whether the company is a large business or small business and whether the company System for Award Management (SAM) account status is active.
  3. A statement identifying whether the company is an MFD Manufacturer or a Reseller. Note: If the company is an MFD Reseller, identify whether the MFDs will be procured from a large or small business.
  4. Relevant experience within the past three (3) years including the following:
    1. Contract number(s)
    2. Names of individuals responsible for the referenced contract(s)/project(s)
    3. Email addresses of the individuals responsible for the referenced contract(s)/project(s)
    4. If the company acted as a subcontractor, identify the specific work the company actually performed as the sub-contractor
    5. If the company does not have relevant experience, state “none” for relevant experience.
  5. If applicable, provide comments to the draft PWS.
  6. If a Reseller, confirm that your company has a Letter of Supply/Letter of Authorization. (Submission of a Letter of Supply/Letter of Authorization will be required at time of proposal submission.)

Questions: Questions should be submitted using Attachment 3 - Question and Comment Form via e-mail to the points of contact listed below. The suspense for question submission is 13 November 2025, 3:00 PM Eastern Time. Government response to vendor questions/comments will be posted, at minimum, to SAM.gov; however, the Government reserves the right not to provide a response to every vendor question/comment.

Vendor Capability Submissions are due by 12 December 2025, 3:00 PM Eastern Time via email to the points of contact listed below.

Government Points of Contact:

Matthew O’Brien, Contracting Officer, Email: matthew.obrien@dla.mil

Jennifer DeWease, Contract Specialist, Email: jennifer.dewease@dla.mil

DLA appreciates your feedback to this RFI/Sources Sought.

Update #1 ·

This is a Request for Information (RFI)/Sources Sought only and in no way obligates the Government in an award of any contract. Any information submitted in response to this RFI is strictly voluntary. Currently, there is no solicitation package available.

This RFI/Sources Sought is issued for the following purposes:

  • Receive industry comment on the draft Performance Work Statement (PWS).
  • Determine market interest, feasibility, and capability of sources.
  • Identify capable small business concerns that can perform this requirement.

Defense Logistics Agency (DLA) Contracting Services Office (DCSO) – P New Cumberland seeks to identify qualified sources from industry interested in entering into Firm Fixed Price (FFP) Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts. The IDIQ contracts would be available to all DLA customers within the Contiguous United States (CONUS) and non-foreign Outside of the Contiguous United States (OCONUS) to include Alaska, Hawaii, Puerto Rico, Northern Mariana Islands (Guam, Saipan, and Tinian only, American Samoa (Tutuila only), and US Virgin Islands (St. Thomas, St. John, and St. Croix only). The IDIQ contracts would be for services and equipment associated with Multi-functional Devices (MFDs), accessories and office document devices. These MFDs would be offered at a flat rate for up to 60 months including installation and removal, full-service maintenance, all consumable supplies (excluding paper), end-user training, reports, relocations, network functionality, and network security.

It is anticipated that the MA IDIQ contracts will be established with a five-year ordering period. See Attachment 1 – Draft PWS for details.

A response to this RFI/Sources Sought shall not be considered an adequate response to any forthcoming solicitation announcement. The Government will not provide a debriefing on the results of this RFI/Sources Sought. No reimbursement will be made for any costs associated with providing information in response to this RFI/Sources Sought notice or any follow-up information requests.

Attachments:

  • Attachment 1 – Draft PWS
  • Attachment 2 – Question and Comment Form

Submission Requirements:

DCSO-P New Cumberland requests that interested companies demonstrate their ability to perform in accordance with the draft PWS by submitting a brief capabilities package. This package shall be no more than 10 pages in length. At a minimum, the capabilities package should include the following:

  1. Company name, office location(s), DUNS Number, CAGE code, and POC information (Name, Title, Phone Number, and Email address).
  2. A statement identifying whether the company is a large business or small business and whether the company System for Award Management (SAM) account status is active.
  3. A statement identifying whether the company is an MFD Manufacturer or a Reseller. Note: If the company is an MFD Reseller, identify whether the MFDs will be procured from a large or small business.
  4. Relevant experience within the past three (3) years including the following:
    1. Contract number(s)
    2. Names of individuals responsible for the referenced contract(s)/project(s)
    3. Email addresses of the individuals responsible for the referenced contract(s)/project(s)
    4. If the company acted as a subcontractor, identify the specific work the company actually performed as the sub-contractor
    5. If the company does not have relevant experience, state “none” for relevant experience.
  5. If applicable, provide comments to the draft PWS.
  6. If a Reseller, confirm that your company has a Letter of Supply/Letter of Authorization. (Submission of a Letter of Supply/Letter of Authorization will be required at time of proposal submission.)

Questions: Questions should be submitted using Attachment 3 - Question and Comment Form via e-mail to the points of contact listed below. The suspense for question submission is 13 November 2025, 3:00 PM Eastern Time. Government response to vendor questions/comments will be posted, at minimum, to SAM.gov; however, the Government reserves the right not to provide a response to every vendor question/comment.

Vendor Capability Submissions are due by 2 December 2025, 3:00 PM Eastern Time via email to the points of contact listed below.

Government Points of Contact:

Matthew O’Brien, Contracting Officer, Email: matthew.obrien@dla.mil

Jennifer DeWease, Contract Specialist, Email: jennifer.dewease@dla.mil

DLA appreciates your feedback to this RFI/Sources Sought.

Files

File Type Posted
Attachment 1 - Draft PWS.pdf PDF
SP7000-26-RFI-1003 Question and Comment Form Responses.xlsx XLSX spreadsheet
SP7000-26-RFI-1003.docx DOCX document
Attachment 2 - Question and Comment Form.xlsx XLSX spreadsheet
Attachment 1 - Draft PWS.pdf PDF

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