Mspv FY25 october GAP items

THIS IS A PRE-SOLICITATION NOTICE OF TIERED EVALUATIONS: This procurement for medical/surgical prime vendor (MSPV) items is set-aside based on an order of priority as established in 38 U.S.C. 8127. TIERED EVALUATIONS INCLUDING LARGE BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation with the following tiers: (1) SDVOSB concerns, (2) VOSB concerns, (3) small business concerns with HUBZone small business concerns and 8(a) participants having priority; and (4) large business concerns.

The Department of Veterans Affairs (VA) intends to issue a Request for Quotes (RFQ) on-or, about October 31, 2024, for the acquisition of consumable commodities in support of the Medical/Surgical Prime Vendor (MSPV) Program catalogue. The MSPV Program is a partnering effort between Veterans Healthcare Administration (VHA) and the VA Office of Procurement, Acquisition and Logistics (OPAL) to deliver a national strategic sourcing solution that combines a formulary approach with electronic cataloging and ordering of a wide range of medical and surgical supplies for the Veterans Administration Medical Centers (VAMC) and related facilities. The establishment of Blanket Purchase Agreements (BPAs) is in direct support of this initiative and is a key element in the success of the MSPV Program as the BPAs will provide the mechanism that will supply the types of supplies for distribution to all VHA facilities located in the United States (US) and all US Territories. In order to support the MSPV Program, the VA will establish BPAs for medical/surgical supplies through Open Market BPAs under FAR Parts 12/13. The solicitation will be structured as a tiered evaluation to maximize Service-Disabled Veteran-Owned Small Business and Veteran-Owned Small Business (SD/VOSB) participation. Quotations will be evaluated based on technical and price. VHA clinicians will participate in evaluating all supplier quotations and awards will be made using comparative analysis. 

Please be on notice, Quoters shall meet Nonmanufacturer Rule (NMR) requirements or fall under current NMR class waiver(s) which can be found at: 
www.sba.gov/document/support-non-manufacturer-rule-class-waiver-list

The NMR class waiver status can be notated on 36C24125Q0033_1 - Attachment A - Draft Quote Sheet.

An Authorized Distributor Letter (ADL) from the Original Equipment Manufacturer (OEM) shall be included with all responses. The ADL from the OEM shall include for each product(s) proposed authorizing the Quoter as a distributor for the proposed product(s). The letter must either state specific product(s) proposed or that the Quoter is an authorized distributor for all of the OEM’s products. The letter must specify that the Quoter is an authorized distributor for the MSPV BPA Program. This letter must be on the OEM’s letterhead and contain the signature of an authorized official for the OEM. Additionally, the letter must be signed and dated within 90 days of the time the Contracting Officer receives it. See 36C24125Q0033_1 - Attachment C - DRAFT Statement of Work for further details.

In order for the authorized distributor/supplier to participate in the MSPV Program, the authorized distributor/supplier and the Prime Vendor shall establish a Commercial Agreement within 60 days of award. The Commercial Agreement will govern the terms and conditions of the authorized distributor/supplier relationship and will not contradict the underlying terms and conditions established by this BPA or the underlying MSPV Contract. See 36C24125Q0033_1 - Attachment C - DRAFT Statement of Work for further details.

A sample ADL can be found on 36C24125Q0033_1 - Attachment B - Sample Authorized Distributor Letter.

The Government is aware of current Trade Agreements Act (TAA) requirements, and we encourage all Quoters to reply even if an item is TAA non-compliant. TAA compliance can also be noted on 36C24125Q0033_1 - Attachment A - DRAFT Quote Sheet. 

The MSPV Program recognizes that various NAICS codes may/can be used for this procurement. The typical NAICS code for surgical/medical supplies manufacturing (except medical instruments) is 339113. Any future amendments and other miscellaneous documents will be available electronically for download at the following URL: http://www.sam.gov. No paper copies of the presolicitation/solicitation will be available, and no telephone requests for paper copies of the presolicitation/solicitation will be accepted. Interested Quoters are advised to continuously check the URL for any changes to this solicitation. All responsible sources may submit an offer that if timely received, will be considered. 

Attached is the draft quote sheet for your review. MSPV is searching for interested Quoters to review this list and provide feedback pertaining to OEM Number, OEM Name, OEM DUNS and Supply Description and identify any errors, discontinued items, etc. Also, if you are aware that a particular item is a prosthetic item or is on another national-level VA contract vehicle, please make note of that, as well. If an item on this list has been discontinued and you are aware of a direct replacement for said item, please provide that info as well. However, the Government is not seeking “like items” at this time. Only direct replacements for discontinued items will be considered for the official solicitation. Please submit comments regarding the line items listed on the draft quote sheet by end of business 5:00PM EST on October 24, 2024.

NOTE: The Government is not seeking pricing at this time. Please do not include pricing in your response to this notice. 

Please provide any questions regarding this pre-solicitation notice by end of business 5:00PM EST on October 24, 2024. Please ensure both Contracting Officers are included on all correspondence. Telephone requests for information or questions will NOT be accepted.

Presolicitation Notice COs:

Brett Cook                 Contracting Officer        brett.cook@va.gov 
Michael Pierson       Contracting Officer        michael.pierson@va.gov