Medical Support Services for the Center for Domestic Preparedness

Amendment A00003 revises the Cost/Price Schedule, provides an MS Word verion of the Cost/Price Schedule, revises RFP SEction L.6.A, provides answers to the vendor posed questions, and provides an updated Attachment 35. 

Amendment A00002 provides the list of site visit attendees.   See attached.

Amendment A00001 addresses questions about 8(a) Joint Ventures (JV), extends the due date for submittal of site visit information, and clarifies what is considered a major subcontractor for past performance.

The pre-solicitation notice associated with this solicitation was posted on January 30, 2015. This Request for Proposal (RFP) solicitation will only be available on the FedBizOpps.gov web page at http://www.fedbizopps.gov/.

This solicitation is for medical support services for the Department of Homeland Security (DHS) / Federal Emergency Management Agency (FEMA) / Center for Domestic Preparedness (CDP), located in Anniston, AL. The FEMA Office of the Chief Procurement Officer/Acquisition Operations Division/Preparedness Section intends to award a firm fixed price contract award under the authority of FAR Part 15.

The Center for Domestic Preparedness is a national training facility located in Anniston, Alabama, that prepares state and local emergency response personnel to respond to all hazards, including terrorist attacks using weapons of mass destruction by providing advanced, hands on training. This national training program was developed for state, local, tribal, Federal, private sector and international responders from Fire Service, Law Enforcement, Emergency Medical Services, Emergency Management, HazMat, Public Health, Healthcare, Public Communications, Public Works and Government Administrative and other emergency response personnel, their trainers and supervisors. Training courses provided by the CDP provide specific knowledge and expertise for deterrence, prevention and response to Weapons of Mass Destruction (WMD) incidents.

The intention of this requirement is to obtain contracted medical support services in support of the Department of Homeland Security/Federal Emergency Management Agency /National Preparedness Directorate/Center for Domestic Preparedness. The contractor shall provide all support services as identified in the performance work statement. The objective of this procurement is to obtain reliable, efficient and effective services by applying a sound management and technical approach that will provide the best value and meet the objectives described in the performance work statement.

Medical services include but are not limited to occupational health and medical surveillance; emergency response to medical and trauma emergencies; laboratory operations to conduct Red Blood Cell (RBC) Cholinesterase (ChE) testing; evaluation and stabilization of injured CDP employees and students; provide emergency stabilization and transport of students, contractors and federal staff resulting from an exposure to Chemical or Biological Agent(s) at the Chemical Ordinance Biological Radiological Training Facility (COBRATF); and other medical emergencies to a designated local area medical facility.

There are 40 attachments with this solicitation as outlined in Section J of the solicitation.

Please ensure to review the entire solicitation and provide all appropriate responses and documentation as required. With the submission of a proposal package as outlined in Section L of the soliciation, please remember to complete all required documents within the solicitation packet, including but limited to: Page 1 of the SF 33, B.2 "Price/Cost Schedule", H.9 "Key Personnel or Facilities", and Section K "Representations, Certifications and Other Statements of Offerors", if applicable.

This is a competitive acquisition, limited to eligible 8(a) concerns only, using FAR Part 15 procedures. Eligible offerors shall be an 8(a) concern in accordance to Small Business Administration (SBA) requirements in order to participate in this competitive acquisition. A firm-fixed-price contract award is anticipated. Award shall be based on best value to the Government using trade-offs on price and non-price factors. The Period of Performance will be 1 month of transition followed by 11 months of services for the base period. The contract will include four 12-month options. The anticipated contract performance start date is July 1, 2015. Any responsible 8(a) concern may submit a proposal that will be considered by the Government.

The NAICS code is 621999- All other miscellaneous ambulatory health care services. The Small Business Size Standard for this NAICS is $15.0 million.

The incumbent contractor for this requirement is S M Resources Corporation, 10104 Senate Drive Suite 202, Lanham, MD 20706-4393, under contract number HSFEEM-10-C-0279, with a total value of $8,853,681.87 for a base year and four (4) one year options (total of 5 years).

All questions shall be submitted no later than April 20, 2015, by email Gary Topper, Contracting Officer, gary.topper@fema.dhs.gov and Laura Harshbarger, Contract Specialist, at e-mail address: laura.harshbarger@fema.dhs.gov. No phone calls accepted.

A site visit is scheduled for April 14, 2015, 1:30 PM (Central Time), Center for Domestic Preparedness, 61 Responder Drive, Building 61, Room 2001, Ft. McClellan, Anniston, AL 36205. No more than three (3) representatives per potential offeror will be admitted to the site visit. If you plan to attend, it is required that you email your company name and list all persons who will be attending to gary.topper@fema.dhs.gov and laura.harshbarger@fema.dhs.gov. IN ADDITION, it is also required that you FAX your company name, the full names of all persons who will attend the site visit, their social security number, and date of birth. This information shall be provided for all site visit attendees. This information is to be FAXED ONLY to the CDP security office at fax: 256-847-2121 - NO SECURITY CLEARANCE REQUESTS SUBMITTED VIA EMAIL WILL BE PROCESSED. Please do not email any personally identifiable information (SSN or birthdate). All site visit information shall be submitted no later than April 9, 2015 4:00 PM (Central Time). There will be no exceptions to this deadline. Site visit attendees without prior security clearance will not be admitted into the CDP facility.

NOTE: Only one site visit will be conducted. No questions will be entertained during the site visit. Any questions shall be submitted via email to the Contracting Officer and Contract Specialist shown above, with the solicitation number referenced. No other site visit will be provided.

Proposals are due no later than 4:00 pm (Eastern), May 5, 2015.

Amendment 001 updates the following dates and information regarding the release of this solicitation and the pre-award site visit:

The 8(a) competitive solicitation will be made available via the internet at http://www.fedbizopps.gov on or about April 1, 2015, with proposals being due about 30 days later. It is the responsibility of interested firms to monitor this internet site (www.fedbizopps.gov) for the release of this solicitation as well as any amendments or questions and answers related to this procurement.

For planning purposes for interested contractors, a pre-award site visit at the Center for Domestic Preparedness, Anniston, AL, is anticipated the first or second full week of April 2015. More details will be included in the RFP.

End of Amendment 001.

In accordance with Federal Acquisition Regulation (FAR) Part 5, this synopsis is for medical support services for the Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)/Center for Domestic Preparedness (CDP) located in Anniston, AL. The FEMA/Acquisition Operations Division/Preparedness Section intends to award a firm-fixed-price contract award under the authority of FAR Part 15. The objective of this procurement is to obtain reliable, efficient, and effective medical support services.

No Solicitation or Request for Proposal (RFP) is currently available.

This will be an 8(a) competitive acquisition. The 8(a) competitive solicitation will be made available via the internet at http://www.fedbizopps.gov on or about March 2, 2015, with proposals being due about 30 days later. It is the responsibility of interested firms to monitor this internet site (www.fedbizopps.gov) for the release of this solicitation as well as any amendments or questions and answers related to this procurement. The NAICS code is 621999- All other miscellaneous ambulatory health care services. The Small Business Size Standard for this NAICS is $15.0 million. Any responsible 8(a) concern may submit a proposal that will be considered by the Government.

This pre-solicitation notice does not commit the Government to the issuance of a solicitation or award of a contract. No paper copies of the solicitation will be available. No phone calls or facsimile transmissions will be accepted. A firm-fixed-price contract award is anticipated. Award will be based on best value using trade-offs. The Period of Performance is estimated as follows: a 30 day transition period, followed by 11 months of services for the base period. The contract will also include four (4) 12-month option periods. The anticipated contract start date is July 1, 2015.

The Center for Domestic Preparedness is a national training facility located in Anniston, Alabama, that prepares state and local emergency response personnel to respond to all hazards, including terrorist attacks using weapons of mass destruction by providing advanced, hands on training. This national training program was developed for state, local, tribal, Federal, private sector and international responders from Fire Service, Law Enforcement, Emergency Medical Services, Emergency Management, HazMat, Public Health, Healthcare, Public Communications, Public Works and Government Administrative and other emergency response personnel, their trainers and supervisors. Training courses provided by the CDP provide specific knowledge and expertise for deterrence, prevention and response to Weapons of Mass Destruction (WMD) incidents.

The intention of this requirement is to obtain contracted medical support services in support of the Department of Homeland Security/Federal Emergency Management Agency /National Preparedness Directorate/Center for Domestic Preparedness. The contractor shall provide all support services as identified in the performance work statement. The objective of this procurement is to obtain reliable, efficient and effective services by applying a sound management and technical approach that will provide the best value and meet the objectives described in the performance work statement.

Medical services include but are not limited to occupational health and medical surveillance; emergency response to medical and trauma emergencies; laboratory operations to conduct Red Blood Cell (RBC) Cholinesterase (ChE) testing; evaluation and stabilization of injured CDP employees and students; provide emergency stabilization and transport of students, contractors and federal staff resulting from an exposure to Chemical or Biological Agent(s) at the Chemical Ordinance Biological Radiological Training Facility (COBRATF); and other medical emergencies to a designated local area medical facility.

The incumbent contractor for this requirement is S M Resources Corporation, 10104 Senate Drive Suite 202, Lanham, MD 20706-4393, under contract number HSFEEM-10-C-0279, with a total value of $8,853,681.87 for a base year and four (4) one year options (total of 5 years).

A Request for Information (RFI) was previously posted on FBO on July 3, 2014 for this requirement. The Acquisition Planning Forecast System (APFS) number is F2014022900, which was posted to the Acquisition Planning Forecast System (http://apfs.dhs.gov/). Please note that the Dollar Range specified in the published APFS was incorrectly stated as $10M - $20M. It should have stated a range of $5M - $10M.

Pre-award site visit: For planning purposes for interested contractors, a pre-award site visit at the Center for Domestic Preparedness, Anniston, AL is anticipated in mid-March 2015. More details will be included in the RFP.

No response is required as a result of this pre-solicitation notice. This is a notice only. All inquiries shall be submitted by email to Laura Harshbarger (laura.harshbarger@fema.dhs.gov), Contract Specialist, DHS/FEMA, and Gary Topper (gary.topper@fema.dhs.gov), Contracting Officer, DHS/FEMA. No phone calls accepted.