Medical Device/Medical Device Systems Maintenance and Repair Services

Amendment 0003 is posted.  The purpose of this amendment is to correct the formula for the AFMS tab, CLIN 1001 in the Pricing Spreadsheet.  It did not add all three components that make up CLIN 1001 (labor, subs, and parts).

The purpose of this amendment is to 1) clarify in 52.212-1, Addendum a separate Small Business Participation Plan and Subcontracting Plan are required if an offeror is submitting a proposal for both MEDCOM and AFMS; 2) remove FAR Clauses 52.215-22 and 52.215-23, Alt I; and 3) update Exhibits B and C to highlight the facilities that are active under the current contract. Questions and answers are also posted.

The purpose of this modification to the solicitation notice is to inform interested vendors of the posting of the Government responses to questions dated 05/16/17.

The Government has posted an Updated Workload Data and Parts. This is based off of the current contract.

The sign-in sheet from the Pre-Proposal Conference held on 10 May 2017 is posted.

The revised pricing spreadsheet was not attached to the Amendment 0001 posting (previous posting).

Amendment 0001 is posted. The purpose of this amendment is to remove CLIN 0002, Admin; revise 52.212-1 and 52.212-2; revise the spreadsheet and PWS; and extend the proposal due date to 10:00am on Monday, 5 Jun 2017. Track changes to the PWS, 52.212-1 and 52.212-2 are uploaded to aid prospective offerors in the changes.

Furthermore, the Government is also posting
     -Historical Work Order Data of the past two and a half years on the current contract (as requested during the draft soliciation); and
     -Question and answer received since release of the solicitation.

The purpose of this modification to the solicitation notice is to inform interested vendors of the change in start time for the preproposal conference.  The start time is changed from 12:00 pm to 12:30 pm on Wednesday, May 10, 2017.  Also, preproposal slides are hereby posted. 

This a Request for Proposal (RFP)/Solicitation to provide non-personal, Medical Device and Medical Device Systems (MD/MDS) maintenance and repair services. The Health Readiness Contracting Office (HRCO) intends to procure MD/MDS maintenance and repair services in support of the US Army Medical Command (MEDCOM) and Air Force Medical Services (AFMS) mission to support healthcare for the Continental United States (CONUS) to include Alaska (AL) and Hawaii (HI). A pre-proposal conference is scheduled for 10 May 2017, 12:00 pm - 5:00 pm, Brooke Army Medical Center, Fort Sam Houston, TX. Interested vendors must register with the contract specialist (below). This is a follow-on requirement to provide MD/MDS maintenance and repair services for MEDCOM and AFMS. This requirement will be solicited as unrestricted, full and open.

The Government will issue one solicitation but intends to award two separate Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contracts (SATOCs). One SATOC will be to support 32 Medical Treatment Facilities (MTFs) for MEDCOM and the other SATOC will support 62 MTFs for AFMS. Each SATOC will have a five year (60 month) ordering period. Individual task orders will clearly describe MTF-specific MD/MDS requirements and services to be performed. This solicitation will be awarded under FAR Subpart 15.101-1, Tradeoff Process to include applicable evaluation criteria.. In accordance with FAR 22.1003-4(c)(1)(ii); the Service Contract Act is not applicable to the labor of service or repair of medical equipment, however it will apply to the administrative personnel for CLIN X002 in accordance with Service Contract Act (41 U.S.C. 351).

The solicitation and subsequent contracts will include contract line items (CLINS) with 5-year ordering periods. The anticipated IDIQ contracts will obligate the government to the minimum guarantee of $1,500.00 for post-award conference. All elements of the RFP shall be submitted by the Offeror with a proposal no later than the date/time shown in block 8 of the Standard Form (SF) 1449, Solicitation/Contract Order for Commercial Items.

This solicitation will be available in electronic format only. The official access point to the solicitation is via the Federal Business Opportunities website @ www.fbo.gov. The primary point of contact for this project is Ms. Yvonne Camarce, Contract Specialist, (210) 221-4975; email yvonne.y.camarce.civ@mail.mil. The secondary point of contact is Ms. Kathleen Henderson, Contracting Officer, (210) 221-3109; email kathleen.d.henderson2.civ@mail.mil.
Please submit questions regarding this solicitation in writing not later than 18 May 2017.

The purpose of this modification to the presolicitation notice is to inform interested vendors of a pre-proposal conference to be held on Wednesday, 10 May 2017, 12:00 pm - 5:00 pm at the Women's Health Conference Room, room 158-16 located at Brooke Army Medical Center (BAMC), 3551 Roger Brooke Dr, Fort Sam Houston, San Antonio, TX 78234.

For registration purposes and access to BAMC, vendors must register no later than 10:00 am CST, Monday, 8 May 2017, by emailing kathleen.d.henderson2.civ@mail.mil and yvonne.y.camarce.civ@mail.mil with the following information: Name(s) of attendees, company name, email address, phone number, and business size standard. Vendors are limited to two people per company. Be sure to state W81K04-17-R-0003, Preproposal Conference in the subject line. Please indicate any special needs when requesting registration to ensure proper accommodations may be arranged. Prospective offers are advised the pre-proposal conference will be held solely for the purpose of discussing the requirements of the solicitation. The final solicitation is anticipated for release prior to preproposal conference; however, in the event the final solicitation has not been released by 5 May 2017, the preproposal conference will still be held using the most updated draft solicitation posted on FBO. It is recommended that preproposal participants download the solicitation/draft solicitation prior to attending the pre-proposal conference.

If a vendor does not meet the registration deadline of 8 May 2017, the vendor may still attend but will be responsible for installation access and obtaining pass thru BAMC Visitor Gate.

A revised Sample Price Spreadsheet is posted. Please refer to Atch 3 - Sample Price Spreadsheet REV 07Apr2017 instead of the one previously posted.

A revised solicitation is posted.  Interested vendors should submit any questions or comments to the Contracting Officer and Contract Specialist no later than 1000CST on Thursday, 13 Apr 2017.  The Government is currently working on answers to two questions from the first draft solicitation (see 17-R-0003 Draft Solicitation Q&A 22Mar2017, posted to FBO on 22 Mar 2017).  The answers will be posted with the release of the formal solicitation if not sooner. 

The answers to the draft solicitation are posted.

The "17-R-0003 Draft Solicitation Q&A 22Mar2017" for Draft RFP W81K04-17-R-0003 and revised pricing spreadsheet (Sample Spreadsheet REV 22Mar2017) are uploaded.  The documents did not upload on 22 Mar 2017. 

The purpose of this modification is to inform interested vendors of the posting of "17-R-0003 Draft Solicitation Q&A 22Mar2017" for Draft RFP W81K04-17-R-0003. A revised pricing spreadsheet (Sample Spreadsheet REV 22Mar2017) is posted. Contractors shall submit questions no later than 28 Mar 2017 using the Contractor Question Template. Questions should be submitted to both the Contracting Officer and the Contract Specialist as .xlsx.

This pre-solicitation synopsis is not a request for competitive proposals. The Health Readiness Contracting Office (HRCO) intends to procure medical devices / medical device systems (MD/MDS) maintenance and repair services in support of the US Army Medical Command (MEDCOM) and Air Force Medical Services (AFMS) mission to support healthcare for the Continental United States (CONUS) to include Alaska (AL) and Hawaii (HI). The HRCO anticipates the solicitation / Request for Proposal (RFP) will be available approximately 25 days from the date of this notice and the closing date is anticipated as 30 - 45 days from the release of the solicitation. A pre-proposal conference and site visit are anticipated approximately 15 days after solicitation release. This is a follow-on requirement to provide MD/MDS maintenance and repair services for MEDCOM and AFMS. This requirement will be solicited as full and open.

The Government will issue one solicitation but intends to award two separate Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contracts (SATOCs). One SATOC will be to support 32 Medical Treatment Facilities (MTFs) for MEDCOM and the other SATOC will support 62 MTFs for AFMS. Each SATOC will have a five year (60 month) ordering period. Individual task orders will clearly describe MTF-specific MD/MDS requirements and services to be performed. This solicitation will be awarded under FAR Subpart 15.101-1, Tradeoff Process to include applicable evaluation criteria.. In accordance with FAR 22.1003-4(c)(1)(ii); the Service Contract Act is not applicable to the labor of service or repair of medical equipment, however it will apply to the administrative personnel for CLIN X002 in accordance with Service Contract Act (41 U.S.C. 351).

This solicitation will be available in electronic format only. The official government point of entry (GPE) to the solicitation is via the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov. The solicitation is anticipated to be released on or about 10 Apr 2017. The point of contacts for this acquisition is Ms. Kathleen Henderson, Contracting Officer, (210) 221-3109; email kathleen.d.henderson2.civ@mail.mil and Ms. Yvonne Camarce, Contract Specialist, (210) 295-4551; email yvonne.y.camarce.civ@mail.mil. The North American Industry Classification System (NAICS) Code for this solicitation is 811219. The solicitation is anticipated for release prior to the pre-proposal conference and site visit; as such, it is recommended to download the solicitation prior to attending the pre-proposal conference. Further information concerning location of pre-proposal conference and specific information will be posted not later than 10 Apr 2017.

Contractors are encouraged to submit questions on the draft solicitation, exhibits, and sample spreadsheet by using the Contractors Questions Template.xlsx. Please submit the template as a .xlsx to the Contracting Officer and Contract Specialist.