17-R-0003_Draft_Solicitation_Q&A_04Apr2017.pdf

Document Pg # Para # Question Response

Sample_Spreads heet medcom tab West Point

Can the Government verify the hours, they increase significantly in the 3rd year

The hours are incorrect. They should be the same hours as Ft Drum which is listed below West Point. The spreadsheet will be updated in the final solicitation.

Sample_Spreads heet

The CLIN for parts & Subs are different on the two requirements - The AFMS has a $10M line and the MEDCOM does not have that line

The spreadsheet for AFMS has several mistakes. The portion underneath tab AFMS beginning with row 376 should mimic tab MEDCOM, rows 203-221. The spreadsheet will be updated in the final solicitation.

Draft Solicitation

Page 64&65 of

125 5.2.2.2

Are you stating the contractor furnished material commercial items (items that we would sell to the general public) are to be reimbursed at the contractor’s established catalog (list Price) or market price? Or the contractor is not to pay over the contractor’s established catalog (list Price) or market price? And non-commercial material items (items like a TOW Missile) the Government will reimburse the contractor for actual cost of materials?

In accordance with FAR 52.212-4, Alt 1(i)(1)(ii), Materials, the price to be paid for such materials shall not exceed the contractor’s established catalog or market price, adjusted to reflect the quantities being acquired.

Draft Solicitation

Page 65 of 125 5.2.3.2.1

If what you are stating in 5.2.2.2 is that commercial items are to be reimbursed at the contractor’s established catalog (list Price) or market price. Then why 3 paragraphs later you state that all parts commercial or non-commercial will be reimbursed at the actual purchase cost? Understanding that you will probability not get a Non –Profit company to bid on this, why would a company that sells commercial items sell them to you at cost? .

Paragraph 5.2.3.2.1 will be revised in the final solicitation. The price to be paid for such materials shall not exceed the contractor’s established catalog or market price, adjusted to reflect the quantities being acquired

Draft Solicitation

Page 63 of 125 5.1.1.3.5

This clause will prevent achieving goals laid out in the over demanding delivery matrix in Table 1 Page 64 of 125. This policy might save you a nickel but you spend a dollar doing it. Will the clock on table 1 start after we get the quotes or the sole source letter?

Who approves the quotes or letter?

Government is seeking clarification regarding the question; to be updated upon clarification.

Price Matrix CLIN X002

ADMIN

(FFP)

Is the price that you put here based on the number of participants? There are administrative demands throughout the contract that would be a factor. The other would be the number of participating Sites/ Task Orders. History shows that all site authorized do not participate. Are we to bid max participation or cost per site/Task Order?

Offerors should bid in accordance with PWS para 5.1.1 and the "Instructions" tab on the Sample Pricing Spreadsheet.

Draft Solicitation

Page 71 of

52.212-1, 1,d

“Any proposal that modifies or fails to conform to the essential requirements or specifications of the RFP may cause the proposal to be judged unacceptable resulting in the offer being removed from consideration for award.” Do you mean if in our bid we take Exception to a Clause or are willing to deliver the Service/Part but just not the way that this PWS demands we will be removed from consideration?

Accept it all or don’t bid?

At any time prior to proposal submission, contractors can take exceptions to the clauses and requirement and provide their rationale for exception for Government's consideration but cannot after proposal closing date.

Proposals must conform to the Government requirements in accordance with the solicitation instructions.

Medical Device/Medical Device Systems Maintenance and Repair Services Draft Solicitation Questions and Answers

W81K04-17-R-0003

Draft Solicitation

Page 61 of 125 3.7.1,2,3

Is this training a requirement for anyone that enters a MTF? Or is it a requirement for people that work at the MTF (40hrs/week). If the Contractor hires a Vender that will that will complete one 3 hour task one time a year, this Vender will also have to have this training requirement before entry?

The Government is working on this answer and will post a revised Question and Answer when a decision has been made.

Price Matrix /Draft

Solicitation

Q,222 & Page 8, 9 of

How does the “TOTAL EVALUATED PRICE:”

correlate with Page 8, 9 of 125 of the PWS? After filling in the Green blocks, does the “TOTAL EVALUATED PRICE:” have to match or be under the “maximum dollar amount” per

MEDCOM/AFMS?

The "Minimum/Maximum Quantity" will be updated in the final solicitation. The "Sample Pricing Spreadsheet" is only a pricing sample the Government will utilize to evaluate price reasonableness. In accordance with FAR 16.504(a)(1), The contract must require the Government to order and the contractor to furnish at least a stated minimum quantity of supplies or services. In addition, if ordered, the contractor must furnish any additional quantities, not to exceed the stated maximum. The contracting officer should establish a reasonable maximum quantity based on market research, trends on recent contracts for similar supplies or services, survey of potential users, or any other rational basis.

W81K004-17-R- 0003, Draft Solicitation 9-Aug N/A

Can you clarify the maximum value for these contracts? Page 8 specifies $83,338,027 for MEDCOM and $63,894,214 for AFMS, while page 9 specifies a maximum CLIN value of $77,420,700.

The "Minimum/Maximum Quantity" will be updated in the final solicitation.

W81K004-17-R- 0003, Draft Solicitation 48 1.15.1

Can you clarify which standards from the JTR will be applied under this contract to determine cost reasonableness for travel expenses? For example, is there a standard "travel rate" that will be applied, or a limit to the actual cost of travel (e.g. airfare, lodging, etc.)?

The JTR may be used to determine the reasonableness and allowability of reimbursable costs under this contract.

W81K004-17-R- 0003, Draft Solicitation N/A N/A

Can you advise how many service events were initiated/completed under the incumbent contract (W81K04-11-D-0016) in the last calendar year?

Final solicitation will include historical workload by events for MEDCOM and AFMS. The information will be based on the current contract's CLIN structure and may not alight to the CLIN structure of this requirement.

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