W81K04-17-R-0003-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to remove CLIN 0002, Admin; revise the pricing spreadsheet; update 52.212-1 and 52.212-2; revise the PWS, and extend the solicitation due date.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 43

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K04-17-R-0003

X 9B. DATED (SEE ITEM 11)

04-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-May-2017

CODE

W40M USA HLTH CONTRACTING ACT

CTR FOR HEALTH CARE CONTR

2199 STORAGE ST BLDG 4197 STE 68

JBSA FT SAM HOUSTON TX 78234-5074

W81K04 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81K04-17-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Jun-2017 11:00 AM to 05-Jun-2017 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The contract type FFP has been deleted.

The IDC type has changed from Indefinite Quantity to N/A.

The CLIN description has changed from Administration / MEDCOM to RESERVED.

The following CLIN extended description has been deleted:

Administrative costs in accordance with Performance Work Statement, paragraph 1.3.1. THIS CLIN IS FOR

MEDCOM ONLY.

The pricing detail quantity has changed from 60.00 to UNDEFINED.

The unit of issue Months has been deleted.

The cost constraint EST has been deleted.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

RESERVED

FOB: Destination

NET AMT

CLIN 0010

The pricing detail quantity has decreased by 1.00 from 2.00 to 1.00.

The unit of issue has changed from Months to Each.

CLIN 1010

The pricing detail quantity has decreased by 1.00 from 2.00 to 1.00.

The unit of issue has changed from Months to Each.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 01-AUG-2017 TO

31-JUL-2022

N/A N/A

To:

POP 01-AUG-2017 TO

31-JUL-2022

The following Delivery Schedule item for CLIN 0010 has been changed from:

POP 01-AUG-2017 TO

30-SEP-2017

POP 01-AUG-2017 TO

30-SEP-2017

The following Delivery Schedule item for CLIN 1010 has been changed from:

POP 01-AUG-2017 TO

30-SEP-2017

POP 01-AUG-2017 TO

30-SEP-2017

INSPECTION AND ACCEPTANCE

The Acceptance/Inspection Schedule for CLIN 1004 has been changed from:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The Acceptance/Inspection Schedule for CLIN 1005 has been changed from:

N/A N/A N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 1006 has been changed from:

N/A N/A N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 1007 has been changed from:

N/A N/A N/A Government

To:

The following have been modified:

52.212-1 ITO, ADDENDUM

In the following paragraphs, pursuant to FAR Subpart 12.302(a), FAR Provision 52.212-1, Instructions to Offerors – Commercial Items, is tailored. The basic provision paragraphs (a), (f), and (h) – (k) of FAR Addendum 52.212-1 are not replaced. The basic provision paragraph (e) is deleted for this solicitation. The following paragraphs of specific instructions to offerors for this solicitation replace the basic provision paragraphs (b) through (d), (g), and (l).

B. Instructions to Offerors – Commercial Items.

1. General Instructions.

a. This addendum prescribes the format for proposals and describes the approach for the development and presentation of proposal data. The offeror’s proposal shall include all data and information requested herein and shall be submitted in accordance with these instructions. Offerors are required to submit all documentation / information detailed herein, including terms and conditions, representations and certifications, and technical requirements. Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, offerors are agreeing to the terms and conditions as written in the entire solicitation.

b. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals. The instructions permit the inclusion of any additional data or information an offeror deems pertinent within the stated page limitations. Offerors are cautioned to follow the detailed instructions fully and carefully, as the government reserves the right to make an award based on initial proposals received, without discussion of such proposals. However, if deemed necessary, and at its sole discretion, the government may request additional information from offerors.

c. All required elements of the RFP shall be submitted by the offeror with their proposal no later than the date/time shown in block 8 of the Standard Form (SF) 1449, Solicitation/Contract/Order for Commercial Items. The proposal shall be submitted to the address identified in block 9 of the SF 1449, Solicitation/Contract Order for Commercial Items. Facsimile offers are unacceptable. Any offeror that submits an offer that is incomplete, does not comply with requirements stated in the PWS, or otherwise does not conform to the requirements specified herein may result in the offeror being removed from consideration for award.

d. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. Any proposal that modifies or fails to conform to the essential requirements or specifications of the RFP may cause the proposal to be judged unacceptable resulting in the offer being removed from consideration for award. Any aspect of the proposal judged to be unacceptable may render the entire proposal unacceptable. If your proposal is determined to be unacceptable, upon completion of proposal evaluations you will be notified promptly of the basis of the determination.

e. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one (1) copy of all unsuccessful proposals. Unless the offeror requests otherwise, the government will destroy extra copies of such unsuccessful proposals.

f. Period for acceptance of offers. The offeror shall provide a statement that the offeror’s proposal and prices will remain in effect for 120 days after solicitation closing date.

g. Product samples. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

h. Questions, Clarifications, or Discrepancies. Address all questions, clarifications, or concerns regarding this solicitation in writing to the attention of Ms. Kathleen Henderson, Contracting Officer, via e-mail at kathleen.d.henderson2.civ@mail.mil or via fax at 210-221-5402 AND to Ms. Yvonne Camarce, Contract Specialist, via e-mail at yvonne.y.camarce.civ@mail.mil or via fax at 210-221-5402, referencing solicitation number W81K04- 17-R-0003. Contractors will be requested to submit questions in a Government provided format via email no later than 14 days from release of RFP. However, the Government will continue to review questions prior to proposal submission date (Block 8, SF 1449) and reserves the right to respond and publicize responses based on the criticality of the question to the overall success of the solicitation. In the event of solicitation discrepancies (e.g., errors, omissions, or points otherwise unclear or unsound), offerors shall immediately notify the Contracting Officer in writing with supporting rationale. Be advised that all correspondence sent via e-mail shall contain a subject line that reads “W81K04-17-R-0003, MD/MDS.” Note that e-mail filters at Fort Sam Houston are designed to filter e-mails without subject lines or with suspicious subject lines or contents (e.g., .exe or .zip files); therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters at Fort Sam Houston. If sending packages via e-mail, ensure only .pdf, .doc, or .xls documents are sent. The e-mail filter may delete any other form of attachments.

i. Debriefings. The KO will promptly notify unsuccessful offerors in accordance with procedures outlined in FAR Subpart 15.5, Preaward, Award, and Postaward Notifications, Protests, and Mistakes. Unsuccessful offerors may request and receive a debriefing in accordance with FAR Subpart 15.5.

j. Electronic Offers. The offeror shall submit Volumes I through V in electronic format on read-only CD-R CDs clearly labeled with the Offeror’s name, cage code, volume number and volume title. Use separate files to permit rapid location of all portions, including factors, supplements, exhibits, annexes, and attachments, if any.

Each volume shall be on a separate CD. If files are compressed, the necessary decompression program must be included. The offeror’s CDs shall be virus free. The electronic versions of the proposal shall be submitted in a format readable by, at a minimum, Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office Power Point 2007, as applicable. The government will accept .pdf files for the electronic version with the exception of the price proposal (MS Office Excel 2007 or latest compatible version) which requires the formulas to be reviewed by the government. The government will also accept Excel 2003 version as long as it is compatible with the Excel 2007 version. It will be the offeror's responsibility to ensure the Excel 2003 version is compatible with the Excel 2007 version.

k. Organization/Number of Copies/Page Limits. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.k. below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.k.

The contents of each proposal volume are described in the Instructions to Offerors (ITO) paragraph as noted in the table below.

Table 1.k. - Proposal Organization

Volume

ITO

Paragraph Number

Volume Title Copies Page Limit

I 2.a. Administrative 1 Unsanitized CD-R 10* Section A 2.a.(1) Completed/signed SF1449 Section B 2.a.(2) Acknowledged/signed amendments **See Below Section C 2.a.(3) Completed Provisions **See Below Section D 2.a.(4) Statement of Offerors Section E 2.a.(5) Responsibility Determination

Section F 2.a.(6) Contractor Team Arrangement (if applicable)

Section G 2.a.(7) Contractor Information Sheet

II 2.b. Factor 1 – Technical Approach 1 Unsanitized CD-R 1 Sanitized CD-R 55***

Section A 2.b.(6)(a) General Requirements, PWS Section 1 Supplement A-1 2.b.(6)(a) Sample Quality Control Plan **See Below

Section B 2.b.(6)(b) Contractor-Furnished Items and Responsibilities (PWS Section 4)

Supplement B-1 2.b.(6)(b) Sample Subcontractor/Preferred Vendor

List

Section C 2.b.(6)(c) Specific Task Requirements, PWS Section

III 2.c. Factor 2 – Present and Past Performance 1 Unsanitized CD-R No Limit

IV 2.d. Factor 3 - Small Business Participation Plan 1 Unsanitized CD-R No Limit

V 2.e. Factor 4 – Price 1 Unsanitized CD-R No Limit

*10 Page limitation for Volume I, Administrative includes completed/signed SF 1449, statements of offerors, responsibility determination, contractor team arrangement (if applicable) and contractor information sheet.

**Page limitations are exclusive of acknowledged/signed amendments, completed provisions, supplemental sample quality control plan, and legible tables, charts, graphs, and figures (see 1.m. below).

***55 page limitation for Volume II, Factor 1 - Technical Approach includes: General Requirements, PWS Section 1, Contractor-Furnished Items and Responsibilities, PWS Section 4; Supplement B-1, Sample Subcontractor/Preferred Vendor List; and Specific Task Requirements, PWS Section 5.

l. Page Limitations. Page limitations shall be treated as maximums. Pages in excess of the above limitations will be removed and disregarded during the evaluation. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Each page shall be counted except the following: Covers, tab dividers, title pages, glossaries, and table of contents. Also, page limits are not applicable to legible tables, charts, graphs and figures used wherever practical to depict organizations, implementation schedules, plans, etc.

m. Page Size and Format.

(1) Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text shall be New Times Roman and shall be no less than font size 12. Use at least one (1) inch margins on all four sides of the printed page. Pages shall be numbered sequentially by volume.

(2) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size.

2. Proposal Content

a. Volume I – Administrative. Offerors shall submit one (1) virus-free unsanitized CD-R of the administrative proposal.

(1) Offerors shall include a copy of the completed SF 1449, with an original signature of a corporate officer authorized to negotiate for the company. Include proposed discount terms in Block 12 and the name of the company, address, phone and fax numbers in Block 17a.

(2) Offerors shall include acknowledged and original signed copies of amendments to the solicitation, if applicable.

(3) Offerors shall include COMPLETED provisions.

(4) Statements of Offeror. Offerors shall include a statement that the offeror and all subcontractors shall be in compliance with the Service Contract Act (SCA) of 1965, as amended. In accordance with FAR 22.1003-4(c)(1)(ii); the Service Contract Act is not applicable to the labor of service or repair of medical equipment, however FAR Clause 52.222-42, Statement of Equivalent Rates for Federal Hires will apply to CLIN X002, Administrative personnel. The minimum qualification requirements set forth in the PWS allow the Offeror to propose either SCA or non-SCA covered personnel for certain labor categories. The Government is not making a predetermination of whether or not a particular labor category is SCA; or, if covered, which category from the Directory of Occupations applies.

For applicable SCA personnel, as the place of performance of a contract for services subject to the Act is unknown at the time of this solicitation, the solicitation does not initially contain wage determinations. The contracting agency, upon identification of firms participating in the procurement in response to an initial solicitation, shall obtain a wage determination for each location where the work may be performed as indicated by participating firms.

An applicable wage determination must be obtained for each firm participating in the bidding for the location in which it would perform the contract. The appropriate wage determination shall be incorporated in the resultant contract documents and shall be applicable to all work performed hereunder (regardless of whether the successful contractor subsequently changes the place(s) of contract performance).

https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=a5af468d02404a5262d0894f00a3b9e2&term_occur=10&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=ce8d164d3de492b66b6676897dd48e7e&term_occur=13&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=9405839cc766d7965da5e3fcfcc6e3b5&term_occur=5&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=ce8d164d3de492b66b6676897dd48e7e&term_occur=10&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=ce8d164d3de492b66b6676897dd48e7e&term_occur=11&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=a5af468d02404a5262d0894f00a3b9e2&term_occur=11&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=ce8d164d3de492b66b6676897dd48e7e&term_occur=12&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=a5af468d02404a5262d0894f00a3b9e2&term_occur=12&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=ebf617da5fb4ca2a25df5a709b3ef92d&term_occur=1&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=a5af468d02404a5262d0894f00a3b9e2&term_occur=13&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4

Offeror shall also include a statement of the offeror’s appointed individual to make contractual decisions, and include the Offeror’s CAGE code, DUNS number, and Tax ID number, along with an email address, telephone and facsimile (FAX) number.

(5) Responsibility Determination. To assist in determining Offeror/ Contractor responsibility IAW FAR Part 9, the Offeror shall explain how they plan to have or obtain adequate financial resources to support any awarded contract and resultant task orders/delivery orders (TOs/DOs). If the Offeror intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the Offeror plans to rely on financial support from other sources, evidence of availability and the maximum lines of credit that may be available must be identified and must be based upon the inclusion of this contract effort. Evidence of external funding must be provided in the form of a dated letter from the external source. Documentation to support the amounts must also be included.

Offerors who are a small business and fail to provide sufficient information for the Government to make an affirmative responsibility determination may be referred to the Small Business Administration (SBA) for Certificate of Competency. To be eligible for award of a contract, the Offeror must receive an affirmative responsibility determination or a Certificate of Competency issued by the SBA.

(6) Contractor Team Arrangements. Offerors may propose under this solicitation through a contractor team arrangement as defined in FAR Subpart 9.601. As such, a contractor team arrangement means an arrangement in which –

(a) Two or more companies form a partnership or joint venture to act as a potential prime contractor; or

(b) A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program. A major subcontractor is defined as a subcontractor performing more than 25% of the contract effort.

(c) Offerors proposing a contractor team arrangement shall include a statement that fully discloses the contractor team arrangement and company relationships pursuant to FAR Subpart 9.603, Policy.

(7) Contractor Information Sheet. Offerors are required to complete the Contractor Information Sheet (Attachment 2). The information must be completed for the prime and for any subcontractor performing at least 25% of the work.

b. Volume II, Factor 1 - Technical Approach. Offerors shall submit one (1) virus-free sanitized CD-R and one (1) virus-free unsanitized CD-R of the technical proposal.

(1) The offeror shall sanitize one (1) virus-free CD-R by excluding any information that would identify their company (i.e., name, address, telephone numbers, employees’ names, etc.). The sanitized Volume II proposal shall contain the Offeror’s Commercial and Government Entity (CAGE) code on the top right corner of each page of each copy for identification purposes. If the offeror does not have a CAGE code for any reason at the time proposals are due, a five (5) character, alphanumeric, code created by the offeror shall be used. The codes used shall be identified in the Administrative section of the proposal.

(2) Volume II shall be organized according to the following outline. The intent of this outline is to give the offeror a general format to facilitate a timely evaluation by the government.

Factor 1 – Technical Approach Section A General Requirements, PWS Section 1

Supplement A-1 Sample Quality Control Plan Section B Contractor-Furnished Items and Responsibilities, PWS Section 4

Supplement B-1 Sample Subcontractor/Preferred Vendor List

Section C Specific Task Requirements, PWS Section 5

(3) All technical proposal information shall be confined to the appropriate volume and section. For example, only information included in the section labeled “Section A - General Requirements, PWS Section 1” will be evaluated for General Requirements, PWS Section 1. If General Requirements, PWS Section 1 information is included elsewhere in the proposal (e.g., different volume or section), it will not be evaluated as part of the Section A – General Requirements, PWS Section 1. The government will not adapt their evaluation to comply with an offeror’s proposal submission or otherwise go in search of information that an offeror omitted or failed adequately to present. The offeror shall clearly mark any proprietary information as such.

(4) The technical proposal (Volume II) shall not make reference to price data. The technical proposal will be evaluated strictly on technical approach.

(5) As the technical proposal will primarily describe how your company clearly meets the minimum solicitation requirements, it shall be specific and complete in every detail. A positive statement to the effect that you will accomplish all requirements per the solicitation is not acceptable. The technical proposal shall not merely offer to perform work in accordance with the solicitation but shall outline the actual methods proposed as specifically as possible. It is the offeror’s responsibility to ensure the completeness of the technical proposal; hence, the government technical review team will evaluate on the basis of the information provided in the technical proposal.

The government will not assume that an offeror understands, complies, or clearly meets the minimum solicitation requirements unless described and specified in the technical proposal. All requirements specified in the solicitation are mandatory.

(6) Factor 1 - Technical Approach. The technical approach shall clearly demonstrate how the offeror intends to meet the minimum solicitation requirements. The offeror shall provide a technical approach of how it intends to meet the general requirements (PWS Section 1); contractor-furnished items and responsibilities (PWS Section 4); and, the specific task requirements (PWS Section 5) for the performance of MD/MDS maintenance and repair services. The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of general requirements (PWS Section 1); contractor-furnished items and responsibilities (PWS Section 4); and, specific task requirements (PWS Section 5). In addition to the technical approach, the offeror shall submit Supplements A-1 and B-1 as supporting documents to the technical approach. The offeror’s technical approach shall address how it intends to manage/administer both contracts if the offeror is proposing for both contracts (MEDCOM and AFMS).

In addition to the technical approach, the offeror shall submit Supplements A-1 and B-1 as supporting documents to the technical approach.

(a) Section A - General Requirements (PWS Section 1). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of general requirements (PWS Section 1). The technical approach shall clearly demonstrate how the offeror intends to meet each of the general requirements in PWS Section 1; if proposing on MEDCOM and AFMS CLINs, the offeror shall provide specific narrative details and/or descriptions of its technical approach for both requirements for PWS Section 1. In addition, the offeror shall submit the Supplement A-1, Sample Quality Control Plan. The offeror shall provide a realistic, sample Quality Control Plan (QCP) that includes specific quality control procedures or methods that demonstrates the offeror’s compliance and understanding of the quality control requirements (PWS 1.11), PWS Exhibit A - Performance Requirements Summary (PRS), and PWS Attachment 1 - Quality Assurance Surveillance Plan (QASP), the sample QCP shall be sufficiently comprehensive as to demonstrate intensive knowledge of quality control procedures. If proposing on MEDCOM and AFMS CLINs, the offeror’s Supplement A-1, Sample QCP, shall include specific, realistic quality control procedures for both efforts.

(b) Section B –Contractor-Furnished Items and Responsibilities (PWS Section 4). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of contractor-furnished items and responsibilities (PWS Section 4). The technical approach shall clearly demonstrate how the offeror intends to meet each of the contractor-furnished items and responsibilities in PWS Section 4. If proposing on MEDCOM and

AFMS CLINs, the offeror shall provide specific narrative details and/or descriptions of its technical approach for both requirements for PWS Section 4. In addition, the offeror shall provide Supplement B-1, a realistic sample list of subcontractors/preferred vendors to support the Biomedical Equipment Technician (BMET) level 3 equipment identified in Exhibits D and E to which demonstrates the offeror’s compliance and understanding of the solicitation.

If proposing on MEDCOM and AFMS CLINs, the offeror’s Supplement B-1 shall include realistic sample list of subcontractors/preferred vendors to support BMET level 3 equipment in both Exhibits D and E.

(c) Section C – Specific Task Requirements (PWS Section 5). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of specific task requirements (PWS Section 5). The technical approach shall clearly demonstrate how the offeror intends to meet each of the specific task requirements in PWS Section 5. If proposing on MEDCOM and AFMS CLINs, the offeror shall provide specific narrative details and/or descriptions of its technical approach for both requirements for PWS Section 5.

c. Volume III, Factor 2 – Present and Past Performance. Offerors shall submit one (1) virus-free, unsanitized CD-R. The offeror shall submit present and past performance information for up to three (3) contracts the offeror considers recent (within the last three years) and relevant in demonstrating satisfactory present and past performance. The word “contract” is defined as a single contract or a single TO/DO on an IDIQ contract. The word “contract”, as defined herein, does not mean basic IDIQ contract, for the purpose of present and past performance submissions under this solicitation. If an offeror submits more than three (3) contracts, the Government will evaluate only the first three (3) listed contracts. The three contracts may include efforts performed by the prime and any major subcontractor(s) projected to perform on any resultant contract. Only those subcontractors that meet the definition of a major subcontractor, as defined as performing more than 25% of any resultant contract arising from this solicitation, will be used in the offeror’s past and/or current performance assessment. This volume shall be organized into the following sections:

(a) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(i) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(ii) Government contracting activity, and current address, Contracting Officer’s name, e-mail address, telephone and fax numbers.

(iii) Government’s technical representative/COR and current email address, telephone and fax numbers.

(iv) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include TO/DO Numbers.

(v) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(vi) Awarded price/cost.

(vii) Final or projected final price/cost.

(viii) Original delivery schedule, including dates of start and completion or work.

(b) Section 2 – Present and Past Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. Present and past performance information may include data on efforts performed by other divisions, corporate management, and critical subcontractors or teaming arrangements, if such performance is recent and relevant to the requirements of the solicitation. If a contractor teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent present and past performance information on teaming arrangements with the same partner.

(c) Present and past performance shall meet the recency and relevancy definitions stated in the Addendum to FAR Provision 52.212-2, paragraphs A.5.c.1 and A.5.c.2 of the solicitation.

(d) Absent any recent and relevant present and past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be assigned a “neutral confidence rating” and its proposal will not be evaluated either favorably or unfavorably on past performance.

d. Volume IV, Factor 3 – Small Business Participation Plan. Offerors shall submit one (1) virus-free, unsanitized CD-R.

(1) The offeror shall submit a Small Business Participation Plan using the format at Attachment 4. The format is designed to streamline and bring uniformity to responses and evaluations for Small Business Participation (FAR 15.304). The format provides clarity in that it is distinctly different than the Small Business Subcontracting Plan required for large businesses only (FAR 52.219-9).

(2) The offeror shall submit a Small Business Participation plan that meets the minimum mandatory Total Small Business Participation goal of 23% (through collective small business participation from any type of small business or sub-category small business). The subcategory small business goals are NOT mandatory.

However, the Government will evaluate the proposals to determine which offeror(s) propose the best value in terms of meeting all the Small Business Participation goals listed in Table below. The work to be performed directly by a small business prime offeror will also be evaluated as Small Business Participation. The goals are:

Small Business Participation Goals Type of Business Target %

Small Business Concern 23% Small Disadvantaged Business 5% Woman-Owned Small Business 5% HUBZone Small Business 3% Service-Disabled Veteran-Owned Small Business 3%

(3) Separate from Small Business Participation Plan, other than U.S. Small Business (large business) offerors shall also submit a subcontracting plan meeting the requirements of FAR 52.219-9 and DFARS 252.219- 7003 (or DFARS 252.219-7004 if the offeror has a comprehensive subcontracting plan). Other than U.S. Small Businesses shall submit acceptable subcontracting plans to be eligible for award. Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Plan. In accordance with DFARS 215.305(c), when an evaluation assesses the extent that small businesses are specifically identified in proposals, the small businesses considered in the evaluation shall be listed in any subcontracting plan submitted.

e. Volume V, Factor 4 – Price. Offerors shall submit one (1) virus-free, unsanitized CD-R.

(1) Offerors are to complete the appropriate tab on the Sample Pricing Spreadsheet (Attachment 3) for which they are submitting a proposal for. Instructions are listed on the “Instruction” tab. Offerors are to enter pricing in the green areas only. Do NOT change the formulas or any other numbers. Offerors may choose to submit a proposal for MEDCOM or AFMS or both. Note: One offeror may win both SATOCs. The determination of relative overall price for each anticipated contract will be established by totaling the proposed prices for CLINs 0001 https://www.acquisition.gov/far/html/52_217_221.html#wp1136058 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252219.htm#252.219-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252219.htm#252.219-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252219.htm#252.219-7004

– 0010 and CLINs 1001 – 1010 for the entire five-year ordering periods. An offeror may propose on all MEDCOM CLINs (0001-0010); AFMS CLINs (1001-1010) or both.

(2) Pricing information shall be addressed ONLY in Volume V. A proposal will not be evaluated if it contains pricing information outside of Volume V.

(3) The offeror shall submit their monthly unit prices (i.e. CLINs 0001, 0002, 0010, 1001, 1002 and 1010) up to two (2) decimal places (example: $158.03). All dollar amounts provided in response to these instructions shall be stated in United States (U.S.) currency.

(4) The offeror shall verify the accuracy of its prices.

(5) An offeror’s total proposed price includes the sum of all prices for all CLINs for the five-year ordering period per tab (MEDCOM or AFMS). If an offeror submits pricing for both MEDCOM and AFMS, pricing will be evaluated separately, not combined.

(a) Labor and Materials, CLINs 0001 and 1001. The Not to Exceed amount is comprised of the offerors Not to Exceed labor rates multiplied by the estimated number of hours for all years in the ordering period.

An additional percentage of the labor (MEDCOM-40% and AFMS-55%) to include a fee (if applicable) will be added for Parts and Subcontractors. The Sample Price Sheet is formulated to make the calculations. The hours are estimated annual hours only. The Not to Exceed rates and Fee for parts and subcontracts (if applicable) will be incorporated into the SATOCs as ceiling rates as Exhibits G (MEDCOM) and H (AFMS). At no time can an offer exceed the ceiling rate or Fee rates at the task order level. The Government will only reimburse up to the ceiling rates. For MEDCOM proposals only: any administrative costs shall be incorporated into the fully burdened labor rates and fees.

(b) Administration, CLIN 1002. This applies to AFMS only. The administration is for the entire period of the IDIQ for the AFMS SATOC only and therefore will be incorporated into the resulting task orders This is an optional CLIN and offerors do not have to price this CLIN.

(c) Travel - Cost Reimbursable, CLINs 0003 - 0007 and 1003 - 1007. Offerors shall not provide separate pricing for travel as travel is considered incidental to the required services and an estimated amount will be established by the Government in basic IDIQ with maximum ceilings on applicable Task Orders.

(d) Contractor Manpower Reporting (CMR), CLINs 0008 and 1008. Offerors shall not provide separate pricing for annual CMR requirements. CMR appears as Not Separately Priced “NSP” in Schedule B.

(e) Post-Award Conference (Minimum Guarantee), CLINs 0009 and 1009. Offerors shall not provide separate pricing for post-award conference (minimum guaranteed amount) as it is priced by the government and therefore will not be evaluated.

(f) Transition Phase, CLINs 0010 and 1010. Offerors shall price these CLINs if they are going to have a cost for transition.

(6) The ceiling labor rates and fee for parts (if applicable) for the prime contractor will be incorporated into resulting contracts as Exhibit F (MEDCOM T&M Matrix) and Exhibit G (AFMS T&M Matrix).

(7) The PCO has determined there is a high probability of adequate competition on this acquisition.

Upon examination of the initial proposals, the PCO will review this determination and if in the PCO’s opinion, adequate competition exists no additional price information will be requested. However, if at any time during this competition the PCO determines that adequate competition no longer exists; offerors may be required to submit information to the extent necessary for the PCO to determine the reasonableness of price.

(8) Offerors shall complete FAR clause 52.216-31, Time and Materials / Labor-Hour Proposal Requirements -- Commercial Item Acquisition.

4. Discussions.

a. General Information. In accordance with FAR Subpart 15.306(d), discussion sessions with each offeror may be held.

b. Discussion Scheduling. If discussions are conducted, the PCO will schedule the discussion sessions, and each offeror will be notified of the time and place at least three (3) business days prior to their discussion session.

The PCO will provide additional instructions with the notification. The discussion sessions will take place at a facility of the Government’s choosing in the Fort Sam Houston, TX area.

c. Discussions will be highly recommended for this source selection. The primary objective of discussions will be to maximize the Government’s ability to obtain best value, based on the requirement and the evaluation factors set forth in the solicitation.

d. If discussions are conducted, the PCO will establish a competitive range based on the ratings of each proposal against all evaluation criteria (see FAR 15.306(c)). The establishment of the competitive range will be formally documented by the Government in a competitive range determination. The PCO will only enter discussions, to include discussions to determine technical acceptability, with those offerors determined to be in the competitive range. If discussions are necessary to establish technical acceptability, the PCO may conduct discussions with offerors whose proposal(s) are determined to be reasonably capable of being corrected without a major rewrite of the proposal.

e. If discussions are deemed necessary, the PCO may determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which an efficient competition can be conducted. In this event, the PCO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

f. Discussions will be tailored to each offeror’s proposal and will be conducted by the PCO with every offeror within the competitive range. The scope and extent of discussions will be a matter of KO’s judgment. As a minimum, during discussions, the KO will indicate to, or discuss with, each offeror in the competitive range the following: (a) significant weaknesses, and (b) any deficiencies that were identified during the evaluation. This will be accomplished through the release of Evaluation Notices (ENs). ENs will be prepared by the source selection evaluation board and reviewed by the KO and Legal Counsel. All ENs will clearly indicate the type of exchange being conducted (e.g. clarification, communication, etc). Any EN addressing a proposal deficiency or significant weakness will clearly indicate that a deficiency/significant weakness exists. The KO will be encouraged to discuss other aspects of the offeror’s proposal that could in the opinion of the KO be altered or explained to enhance materially the proposal’s potential for award. However, the KO will not be required to discuss every area where the proposal could be improved as outlined at FAR 15.306(d) and (e). All discussions will be documented in writing.

ADDENDUM TO 52.212-2

In the following paragraphs, pursuant to FAR Subpart 12.301(c), FAR Provision 52.212-2, Evaluation – Commercial Items, paragraph (a) is replaced in its entirety by addendum as follows:

1. Basis of Award. Two IDIQ SATOCs will be awarded. One offeror can win both SATOCs. The award will be made based on the best overall (i.e., best value) proposals that are determined to be the most beneficial to the Government, with appropriate consideration given to the four (4) evaluation factors: Technical Approach, Present and Past Performance, Small Business Participation Plan, and Price. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for the Technical Approach factor, a rating of no less than “Satisfactory Confidence” or “Neutral Confidence” must be achieved for the Present and Past Performance factor, and a rating of no less than “Acceptable” must be achieved for Small Business Participation Plan factor. The Price factor will be evaluated to establish reasonableness of the otherwise successful offeror’s price, but will not receive an evaluation rating. Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

The following evaluation factors will be set forth in the solicitation:

Factor 1: Technical Approach Factor 2: Present and Past Performance Factor 3: Small Business Participation Plan Factor 4: Price

2. Tradeoff Source Selection. A tradeoff source selection approach will be used in evaluation of proposals. In a tradeoff source selection, the relative importance of cost or price may vary in relation to other evaluation factors as communicated by the Government to potential offerors in the solicitation per FAR Subpart 15.304(d) and (e). For this solicitation, Technical Approach is more important than Present and Past Performance, which is more important than Small Business Participation Plan. All three factors combined are significantly more important than Price.

Offerors are cautioned that the awards may not necessarily be made to the lowest-priced offers.

3. Evaluation Approach. Each proposal received will be evaluated with the criteria outlined in the solicitation for the purpose of assessing the proposal and the offeror’s ability to perform the prospective contract successfully.

The Technical Approach factor will be assigned an adjectival rating using the combined technical/risk ratings from the DoD Source Selection Procedures dated 31 March 2016. The Present and Past Performance factor, on the basis of “recent” past performance information, relevancy rating, quality assessment, and a subsequent performance confidence assessment rating. The Small Business Participation Plan factor will be assigned a rating (Acceptable or Unacceptable) on the basis of the extent of participation of small business concerns. The Price factor will be evaluated to establish reasonableness of the otherwise successful offeror’s price and will not receive an evaluation rating.

All proposals shall be subject to evaluation by the Source Selection Team. The overarching evaluation approach for all factors is as follows:

a. Adequacy of Response. The proposal will be evaluated to determine whether the offeror’s methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the RFP.

The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal in accordance with the proposal submission section of the RFP.

b. Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable. The proposal will be evaluated to determine the extent to which successful performance is contingent upon proven devices and techniques. The proposal will be evaluated to determine the extent to which the offeror is expected to be able to successfully complete the proposed tasks and technical requirements within the required schedule.

4. Factor 1 - Technical Approach. The Technical Approach factor evaluates the offeror’s technical approach in terms of adequacy of response and feasibility of approach to meeting the PWS requirements. This factor is met when the offeror submits, as part of its technical proposal, specific narrative details and/or description of its technical approach (to include supplements) with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of the minimum solicitation requirements. Any proposed approach, method, or process determined unacceptable may render the entire technical proposal as unacceptable.

a. The Government will evaluate technical approach using a combined technical/ risk rating methodology.

The combined technical/risk rating reflects the degree to which the proposed technical approach meets or does not meet the minimum performance requirements. A combined technical/risk rating of no less than “Green/Acceptable” must be received for Factor 1. Only those offerors whose technical proposal has been determined to be no less than “Green/Acceptable” will receive further consideration for award. Technical proposals rated less than “Green/Acceptable” will not be considered for award. However, the PCO may conduct discussions with offerors whose proposal(s) are determined to be reasonably capable of being corrected without a major rewrite of the proposal.