Maintenance, Inspection and Repair of Emergency Power Supply Systems (Uninterruptible Power Supply (UPS) and Diesel Power Generator Systems (GEN)) at USAG Bavaria Military Community Grafenwoehr and Vilseck, Germany
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W912PB25RA012
- Agency
-
Army Contracting Command
Army Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 221112 Fossil Fuel Electric Power Generation
- Place of performance
- Germany
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The 409th Contracting Command, 928th Contracting Battalion/Regional Contracting Office Bavaria is soliciting bids for a comprehensive maintenance, inspection, and repair contract covering Emergency Power Supply Systems, including Uninterruptible Power Supply (UPS) and Diesel Power Generator Systems at USAG Bavaria Military Community in Grafenwoehr and Vilseck, Germany. This commercial contract requires contractors to provide preventative maintenance, battery replacement, emergency repair services, and parts procurement for critical power infrastructure systems, with contractors needing ISO 9001 certification and a project manager holding either a bachelor's/master's degree in electrical engineering or a German craftsman's electrical master diploma. The procurement will be evaluated using Lowest Price Technically Acceptable (LPTA) criteria, emphasizing both cost competitiveness and technical compliance. The solicitation has been amended twice, with the final proposal submission deadline extended to August 12, 2025, at 0900 AM CEST, following a mandatory site visit that occurred on July 16, 2025. The question period has officially ended, and all inquiries must be directed to the specified military email addresses.
This opportunity is not designated as a set-aside and is open to all qualified contractors, though it was initially posted as a Women-Owned Small Business (WOSB) solicitation. The contract structure is a single-award, hybrid requirements contract (combining firm-fixed-price, labor-hour, and time-and-materials components) with an Indefinite Delivery Type format, featuring a one-year base period starting September 1, 2025, and four potential one-year option periods. The inventory includes approximately 25 UPS systems ranging from 10kVA to 120kVA and 45 generators spanning 5kVA to 1,000kVA across both Tower Barracks (Grafenwoehr) and Rose Barracks (Vilseck), with estimated repair parts budgets ranging from EUR30,000 to EUR49,600 depending on the contract year. Performance will occur exclusively at the German military installations, requiring contractors to comply with both German DGUV V3 and DIN VDE standards alongside U.S. military specifications. The contractor must provide 24/7/365 emergency response capabilities and maintain detailed documentation for all maintenance activities on these mission-critical power systems.
Notice text
3 versions
Update #3 · Latest ·
2nd Amendment:
The purpose of this amendment is to:
a. post answers to questions received from the Solicitation Site Visit that occurred on 16 July 2025.
b. extend the solicitation closing date from 25 July 2025, 0900 AM CEST TO 12 August 2025, 0900 AM CEST
b. all other terms and conditions of the Solicitation remain the same.
NOTE: The question period for this Solicitation has ended. No further questions will be received and or answered.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
1st Amendment:
The purpose of this amendment is to:
a. add Attachment 4- Site Visit Invitation to the Solicitation
b. all other terms and conditions of the Solicitation remain the same.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
409th Contracting Command, 928th Contracting Battalion (CBn)/ Regional Contracting Office Bavaria (RCO) issues a solicitation to award a commercial, Single Award, Hybrid Requirements (FFP/LH/T&M), Indefinite Delivery Type (IDT) contract for the Maintenance, Inspection and Repair of Emergency Power Supply Systems (UPS and GEN) at USAG Bavaria- Tower Barracks and Rose Barracks, Germay.
This requirement will utilize low price technically acceptable evaluation factors in determining the successful offer. The FOB will be DESTINATION USAG Bavaria- Tower Barracks and Rose Barracks, Germany.
The Period of Performance is expected to start 1 September 2025 and includes a one (1) year Base Period with four (4) one-year Option Periods IAW FAR Clause 52.217-9 (Option to Extend the Term of the Contract).
The solicitation and any questions SHALL BE EMAILED TO: shalynn.a.evans.mil@army.mil and usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-bavaria-solicit@army.mil
OFFERORS WISHING TO SUBMIT AN OFFER ARE RESPONSIBLE FOR DOWNLOADING THIER OWN COPY OF THE RFQ from SAM.gov and to frequently monitor SAM.gov for any amendments. A bidders list will not be maintained by this office, NO TELEPHONE OR FAX REQUESTS FOR THE RFQ PACKAGE WILL BE ACCEPTED.
Failure to respond to the electronically posted RFQ and associated amendments prior to the date and time set for receipt of quotes may render vendor offer non-responsive and result in rejection of the same.
FIRMS INTERESTED IN SUBMITTING PROPOSALS SHALL: COMPLETE THE ENTIRE SOLICITATION DOCUMENT to include representations and certifications, provisions and clauses, provide all product technical specification documentation and technical compliance certifications, and ensure current registration in the SAM system at https://www.sam.gov.
Update #2 ·
1st Amendment:
The purpose of this amendment is to:
a. add Attachment 4- Site Visit Invitation to the Solicitation
b. all other terms and conditions of the Solicitation remain the same.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
409th Contracting Command, 928th Contracting Battalion (CBn)/ Regional Contracting Office Bavaria (RCO) issues a solicitation to award a commercial, Single Award, Hybrid Requirements (FFP/LH/T&M), Indefinite Delivery Type (IDT) contract for the Maintenance, Inspection and Repair of Emergency Power Supply Systems (UPS and GEN) at USAG Bavaria- Tower Barracks and Rose Barracks, Germay.
This requirement will utilize low price technically acceptable evaluation factors in determining the successful offer. The FOB will be DESTINATION USAG Bavaria- Tower Barracks and Rose Barracks, Germany.
The Period of Performance is expected to start 1 September 2025 and includes a one (1) year Base Period with four (4) one-year Option Periods IAW FAR Clause 52.217-9 (Option to Extend the Term of the Contract).
The solicitation and any questions SHALL BE EMAILED TO: shalynn.a.evans.mil@army.mil and usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-bavaria-solicit@army.mil
OFFERORS WISHING TO SUBMIT AN OFFER ARE RESPONSIBLE FOR DOWNLOADING THIER OWN COPY OF THE RFQ from SAM.gov and to frequently monitor SAM.gov for any amendments. A bidders list will not be maintained by this office, NO TELEPHONE OR FAX REQUESTS FOR THE RFQ PACKAGE WILL BE ACCEPTED.
Failure to respond to the electronically posted RFQ and associated amendments prior to the date and time set for receipt of quotes may render vendor offer non-responsive and result in rejection of the same.
FIRMS INTERESTED IN SUBMITTING PROPOSALS SHALL: COMPLETE THE ENTIRE SOLICITATION DOCUMENT to include representations and certifications, provisions and clauses, provide all product technical specification documentation and technical compliance certifications, and ensure current registration in the SAM system at https://www.sam.gov.
Update #1 ·
409th Contracting Command, 928th Contracting Battalion (CBn)/ Regional Contracting Office Bavaria (RCO) issues a solicitation to award a commercial, Single Award, Hybrid Requirements (FFP/LH/T&M), Indefinite Delivery Type (IDT) contract for the Maintenance, Inspection and Repair of Emergency Power Supply Systems (UPS and GEN) at USAG Bavaria- Tower Barracks and Rose Barracks, Germay.
This requirement will utilize low price technically acceptable evaluation factors in determining the successful offer. The FOB will be DESTINATION USAG Bavaria- Tower Barracks and Rose Barracks, Germany.
The Period of Performance is expected to start 1 September 2025 and includes a one (1) year Base Period with four (4) one-year Option Periods IAW FAR Clause 52.217-9 (Option to Extend the Term of the Contract).
The solicitation and any questions SHALL BE EMAILED TO: shalynn.a.evans.mil@army.mil and usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-bavaria-solicit@army.mil
OFFERORS WISHING TO SUBMIT AN OFFER ARE RESPONSIBLE FOR DOWNLOADING THIER OWN COPY OF THE RFQ from SAM.gov and to frequently monitor SAM.gov for any amendments. A bidders list will not be maintained by this office, NO TELEPHONE OR FAX REQUESTS FOR THE RFQ PACKAGE WILL BE ACCEPTED.
Failure to respond to the electronically posted RFQ and associated amendments prior to the date and time set for receipt of quotes may render vendor offer non-responsive and result in rejection of the same.
FIRMS INTERESTED IN SUBMITTING PROPOSALS SHALL: COMPLETE THE ENTIRE SOLICITATION DOCUMENT to include representations and certifications, provisions and clauses, provide all product technical specification documentation and technical compliance certifications, and ensure current registration in the SAM system at https://www.sam.gov.
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