Mail screening facility - minor construction improvements

The Department of State seeks design and general contracting services for renovation and upgrade of the mail screening facility at the U.S. Embassy in Vienna, Austria, with proposals due July 27, 2026. No set-aside applies.

Place of performance is Vienna, Austria, at the U.S. Embassy property (Boltzmanngasse 16, 1090 Vienna). The facility comprises three shipping containers located in the inner courtyard. Scope includes demolition of select interior elements, construction of new partitions and wall openings (110–120 cm widths), installation of new mechanical and electrical systems, addition of specialized safety equipment, implementation of a HEPA filter purifier with air flow monitor safety enclosure (provided by the government), and temporary lightweight construction (tent or similar) as swing space during construction. Key improvements encompass expanded wall openings for workflow optimization, upgraded ventilation systems with negative pressure in screening areas, new equipment installation to achieve current safety and operational standards, and enhanced package handling efficiency.

Contractor personnel must undergo security screening and obtain government-issued badges; USG Security regulations and clearance processes apply to employees, vehicles, and materials on site. The contractor must comply with OBO Project Standard Requirements (OPSR) 2025 edition (OPSR 1–4 and OPSR 5–8), applicable Austrian building codes and zoning requirements, U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1), and security classification requirements per the Department of State's Security Classification Guide. The contractor must be established in Austria or establish an office within 30 days of award.

Performance schedule is approximately 109 calendar days from kickoff through project handover: four weeks design (Summer 2026), four weeks design revisions and confirmation (Fall 2026), and four weeks construction (latest start September 30, 2026). The contractor must begin performance within 10 calendar days and complete all work within 30 calendar days after notice to proceed. Award will be made to the lowest priced, acceptable, responsible quoter on a firm fixed-price basis in Euros with 20% VAT. Within ten days after award, the contractor must provide a 20% performance bond or bank guarantee (reducing to 10% after substantial completion, remaining one year). General liability insurance is required: EUR 250,000 per occurrence, EUR 500,000 cumulative. Liquidated damages are EUR 150 per calendar day for delays. NAICS 238290 (Other Building Equipment Contractors); PSC C1AZ (Architect and Engineering—Construction: Other Administrative Facilities/Service Buildings). A mandatory site visit is scheduled for July 6, 2026 at 10:00 a.m. local time; registration is required by July 1, 2026. Quotations must be submitted electronically to acquisitionsembvienna@state.gov. The contracting officer is Zahid M Raja. Performance and payment bonds are not required.