Local property movement services
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 19RP3825Q0075
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541614 Process, Physical Distribution, and Logistics Consulting Services
- Place of performance
- Philippines
- Points of contact
-
- Bernadette Legayada legayadabb@state.gov +63253012000
- Sean P. Searcie manilapurchasing@state.gov +63253012000
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a contractor to provide Local Property Movement Services for the U.S. Embassy in Manila, Philippines. The solicitation (RFQ No. 19RP3825Q0075) requires a comprehensive service for moving household furniture, office equipment, and other items within Metro Manila. Prospective offerors must attend a mandatory site inspection on April 8, 2025, and submit electronic quotations by April 29, 2025, at 4:00 pm local time. Contractors must be registered in the System for Award Management (SAM) and submit specific documentation, including SF-1449, pricing information, and representations and certifications. The government intends to award the contract to the responsible offeror submitting the lowest-priced, technically acceptable quotation, potentially without further discussions.
The solicitation is not set aside for any specific group and currently involves existing contractors including Goetz Moving and Storage, Inc. and Commercial Freight Services Inc. The contract is an Indefinite-Delivery/Indefinite-Quantity (IDIQ) type with a guaranteed minimum order of 500 units per contract year, with a total estimated volume of 113,000 units (110,000 during standard hours and 3,000 after hours). Previous contract values have ranged from PHP 12-13.5 million, with quarterly service volumes between 9,000-15,000 cubic feet. The performance period includes a base year with options for an additional year and six months, focusing on services within Metro Manila. Work will be performed during standard hours (Monday-Friday, 7:30 AM to 4:30 PM) with provisions for after-hours service as needed.
Notice text
3 versions
Update #3 · Latest ·
UPDATE 4/23/2025
~ Ammendment 0001
~ Questions and Answers
UPDATE 4/8/2025
~ Minutes of Pre-Quotation Conference and Site Visit
Dear Prospective Offeror:
Subject: Request for Quotation number 19RP3825Q0075, Local Property Movement Services
Enclosed is a Request for Quotations (RFQ) for Local Property Movement Services. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory site inspection and pre-quotation conference on April 8, 2025; 10:00 am (Philippine local time) at the U. S. Embassy Manila, Seafront Compound. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than April 3, 2025; 12:00 noon. Access to U.S. Government properties will not be permitted without prior clearance. The site visit is mandatory. Acceptance of any offer is contingent upon compulsory attendance of the site visit. Failure to attend the site visit will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 11 April 2025; 4:00 pm (Philippine local time).
Quotations are due by 29 April 2025; 4:00 pm (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Attachment 6: Certification Regarding Compliance with Applicable Federal Anti-Discrimination Law
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #2 ·
UPDATE 4/8/2025: Minutes of Pre-Quotation Conference and Site Visit
Dear Prospective Offeror:
Subject: Request for Quotation number 19RP3825Q0075, Local Property Movement Services
Enclosed is a Request for Quotations (RFQ) for Local Property Movement Services. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory site inspection and pre-quotation conference on April 8, 2025; 10:00 am (Philippine local time) at the U. S. Embassy Manila, Seafront Compound. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than April 3, 2025; 12:00 noon. Access to U.S. Government properties will not be permitted without prior clearance. The site visit is mandatory. Acceptance of any offer is contingent upon compulsory attendance of the site visit. Failure to attend the site visit will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 11 April 2025; 4:00 pm (Philippine local time).
Quotations are due by 29 April 2025; 4:00 pm (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Attachment 6: Certification Regarding Compliance with Applicable Federal Anti-Discrimination Law
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
Dear Prospective Offeror:
Subject: Request for Quotation number 19RP3825Q0075, Local Property Movement Services
Enclosed is a Request for Quotations (RFQ) for Local Property Movement Services. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory site inspection and pre-quotation conference on April 8, 2025; 10:00 am (Philippine local time) at the U. S. Embassy Manila, Seafront Compound. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than April 3, 2025; 12:00 noon. Access to U.S. Government properties will not be permitted without prior clearance. The site visit is mandatory. Acceptance of any offer is contingent upon compulsory attendance of the site visit. Failure to attend the site visit will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 11 April 2025; 4:00 pm (Philippine local time).
Quotations are due by 29 April 2025; 4:00 pm (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Attachment 6: Certification Regarding Compliance with Applicable Federal Anti-Discrimination Law
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Attachments
| File | Type | Posted |
|---|---|---|
| QUESTIONS AND ANSWERS.pdf | ||
| AMENDMENT 0001_19RP3825Q0075.pdf | ||
| MINUTES OF PRE QUOTATION CONFERENCE SITE VISIT (Local Moves).pdf | ||
| INVITATION_19RP3825Q0075.pdf | ||
| SOLICITATION_19RP3825Q0075.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Local property movement services | Award Notice | |
| Local property movement services | Award Notice | |
| Local property movement services | Solicitation | |
| Local property movement services | Pre-Solicitation |
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