QUESTIONS AND ANSWERS.pdf
PDF 222 KB Posted
- Attached to
- LOCAL PROPERTY MOVEMENT SERVICES Federal contract opportunity
- Solicitation number
- 19RP3825Q0075
- Issued by
- Department of State
About this file
This document is a Questions and Answers (Q&A) file for Solicitation Number 19RP3825Q0075 for Local Property Movement Services. The solicitation is issued by the U.S. Department of State in Manila, Philippines, and covers local property movement and delivery services. Key details include an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with multiple existing contractors (Goetz Moving and Storage, Inc. and Commercial Freight Services Inc.), with previous contract values ranging from PHP 12-13.5 million. The quarterly volume of services varies between 9,000-15,000 cubic feet, with deliveries primarily in Metro Manila.
The Q&A document provides extensive operational details about the contract, including standard work hours (loading starts at 7:30am, latest pick-up at 9:00am), vehicle requirements, warehouse operations, and service expectations. A US Government Representative will be present during deliveries to provide guidance, inspect items, and assist with placement. The contract is performance-based, meaning contractors are expected to determine appropriate staffing and operational procedures. Contractors will receive assembly instructions, must have digital documentation capabilities, and will be escorted during delivery processes. The solicitation requires mandatory attendance at a site inspection on April 8, 2025, and quotations are due by April 29, 2025.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| AMENDMENT 0001_19RP3825Q0075.pdf | ||
| MINUTES OF PRE QUOTATION CONFERENCE SITE VISIT (Local Moves).pdf | ||
| INVITATION_19RP3825Q0075.pdf | ||
| SOLICITATION_19RP3825Q0075.pdf |
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QUESTIONS AND ANSWERS
19RP38250075 LOCAL PROPERTY MOVEMENT SERVICES
1. Q: a. I would like to know if there's currently someone doing the work and if so, What was the previous award amount?
b. Can you please provide the incumbent contract details for this project?
A: Multiple IDIQ contracts have been awarded. The total contract price, including the base plus one (1) option year:
a) 19RP3823D0008 Goetz Moving and Storage, Inc. – Php 12,093,350.00 ($219,855.11)
b) 19RP3823D0009 Commercial Freight Services Inc. – Php 13,535,000.00 ($246,054.07)
2. Q: a. Given that the movers must leave the seafront by 8:00am, does that mean we will be granted access to the compound for the loading as early as 6:00am?
b. What will be the earliest and latest pick-up of the deliverables?
A: Please refer to Attachment 1 Performance Work Statement Continuation under
Definitions Standard Work Hours. Loading typically starts at 7:30am and latest pick-up is 9:00 am.
3. Q: Please confirm that a copy of your VAT Exemption Certificate will be provided to the awarded mover for VAT exemption purposes.
A: Yes, please refer to Section 1 under Pricing, 3.A Value Added Tax.
4. Q: a. Please confirm whether the volume of each move is not less than 500 cuft.
b. What is the minimum volume of the delivery per trip?
c. What is the maximum volume of the delivery per trip?
Definitions “Whole-House” deliveries and pick-ups normal average is from 800 cu ft. to
1,600 cu ft.
5. Q: Please confirm that the movers will receive a monthly schedule of the pick-up / delivery, including volume, one month in advance.
A: The resultant contract is an Indefinite Delivery/Indefinite Quantity Contract. There is no guarantee that the winning contractor will receive a monthly Task Order. Please refer to FAR 52.216-8 Ordering and 652.216-70 Ordering- Indefinite- Delivery Contract.
6. Q: Please advise on your payment terms - "prompt payment". Specifically, how many days is the processing time?
A: Please refer to FAR 52.232-25 Prompt Payment.
7. Q: Please confirm whether the LES or warehouse staff will assist the movers in selecting and identifying the items to be picked up from the warehouse.
A: Yes, there will be a US Government representative (LES) to assist during activity.
8. Q: Section 3, A.2, (4) - Evidence that the offeror/quoter can provide the necessary personnel, equipment and financial resources needed to perform the work; Financial statements, Certification of Credit lines, etc.
Our business has only been operating for less than a year and could not produce this requirement at this time, is it possible to provide the subcontractor's credentials instead?
A: Please refer to Section 3 – Solicitation Provisions and
9. Q: Can you please provide the number of units requested per task order (ordering history) during the previous contract for this requirement?
A: The Average Quarterly Volume
I. First quarter: January-March : 9,000-10,000 cubic ft
II. Second Quarter: April- June : 9,000-10,000 cubic ft
III. Third Quarter: July -September: 10,000-15,000 cubic ft
IV. Fourth Quarter: October -December: 9,000-10,000 cubic ft
10. Q: Does the scope of items for this project include any pieces of art?
A: None
11. Q: Where is the most commonly delivery destination?
Definitions “Metro Manila”.
12. Q: a. What is the minimum allowable size for trucks?
b. Does Vans will be allowed as the delivery vehicle?
c. What is the minimum number of trucks required?
A: Please refer Attachment 1 Performance Work Statement Continuation under item no. 12. Vehicles .
13. Q: Will there be another USG Warehouse aside from the Warehouse in Pasay?
A: Please refer Attachment 1 Performance Work Statement Continuation Definitions
“Warehouse”.
14. Q: What are the operational hours/schedule of the USG Warehouse?
Definitions Standard Work Hours
15. Q: Will there be a checklist before the pick-up of the deliverables?
A: Yes
16. Q: Will there be a final inspector of the deliverables prior to loading?
17. Q: What is the minimum number for the manpower?
A: This is a performance-based contract, as industry experts and professionals, you know how to perform the required services without the USG telling the contractor the number of personnel required to perform the service.
18. Q: Does our team will also be the one to assemble the deliverables?
A: Please refer to Attachment 1 Performance Work Statement Continuation under item
no. 5.3 and Amendment 0003.
19. Q: Do deliverables that needed to be assembled have a manual/instruction for the assembly procedure?
20. Q: Will there be a complex assembly procedure for some deliverables? Please site some examples for reference.
A: None, instructions will be provided to the winning offeror/s.
21. Q: Please explain the difference between “Base Year Prices”, “First Option Year Prices” and “6 Months”?
A: The solicitation for the Local Property Movement Services includes Option Years.
Please refer to FAR 52.217-8 Option to Extend Services and FAR 52.217-9 Option to
Extend the Term of the Contract.
22. Q: Will there be an escort for the team during the delivery, unloading and loading of the deliverables?
A: Yes, there will be US Government Representative.
23. Q: a. What will be the Billing Process?
b. Will there be a submission of billing?
c. Schedule of Billing submission?
A: Please refer to Section 1- The Schedule under item no. 3 Invoices and Payment.
24. Q: For the pick-up and delivery of deliverables and items in the airport, who will be the one to process all necessary permits?
A: Please refer to Section 1- The Schedule under 3. Pricing.
25. Q: For items with water related functions, who will be the one to assemble and connect it to the supply?
A: Please refer to Attachment 1 -Performance Work Statement Continuation under item 4.5.
26. Q: For items with electrical related functions, who will be the one to assemble and connect it to the supply?
A: Please refer to Attachment 1 Performance Work Statement Continuation under item
no. 4 Delivery of Household Furniture, Furnishing and Appliances to Residence.
27. Q: For the Centering of Furniture, will there be a final/proper lay-out prior to the placement or delivery of the items/deliverables?
A: Yes, a US Government Representative will be available to provide guidance on the placements.
28. Q: Will there be a Standards or Guidelines for the proper handling of the deliverables?
A: Please refer to Attachment 1- Performance Work Statement Continuation.
29. Q: Does our team require or allowed to have a “company phone/camera” to record the whole process of delivery?
A: It is in the best interest of the contractor to have a digital camera available under
Attachment 4 Contractor Furnished Equipment and Materials. There may be restricted locations that will require access/ approval using the cellphone.
30. Q: In case of accident or unwanted events during the whole process of the delivery, who will be the contact person to be contacted by the team?
A: Please contact the Contracting Officer’s Representative (COR).
File details come from the government source that posted it. Updated .