Library of Congress - Zeutschel Scanner Technical Support

The Library of Congress seeks a firm-fixed-price service agreement for preventative maintenance and repair of a Zeutschel OS 15000 Overhead Book Scanner (S/N: 65293), with proposals due November 20, 2026 at 15:00 EST. The Set Aside line reads "No Set-Aside Used," and the solicitation is a combined synopsis/solicitation issued as a Request for Quotes under FAR part 13.5 simplified acquisition procedures.

Place of performance is Washington, DC, where the scanner is located in the Thomas Jefferson Building, Room LJ-G43. The attached SF 1449 summary identifies the Contracts and Grants Directorate as procuring on behalf of the Collections Management Division. Scope includes annual on-site preventive maintenance (inspection, cleaning, lubrication, calibration, and functional testing), replacement parts for normal wear and tear, and comprehensive software maintenance for Zeutschel OmniScan 12 and related drivers. Telephone and email support carries a two-hour response target and a five-business-day resolution target. The contractor must perform an initial inspection and repair within 30 days of award and complete out-of-routine repairs within five business days of receipt or 21 calendar days from parts receipt. Parts, labor, travel, and supplies must be included in the firm fixed price.

The attached SF 1449 summary lists a one-year base period (01/15/2027 to 01/14/2028) and four one-year option periods. It also lists five optional onsite evaluations for repair services, priced individually, and repair orders issued on an individual basis. The contractor must comply with Library-specific requirements covering collections security, building access, information systems security, identification badges, and cybersecurity standards. All contractor personnel require Library-issued identification badges and mandatory IT security training.

Award goes to the responsible offeror with a technically acceptable proposal at the lowest price. The notice lists NAICS 334118, Computer Terminal and Other Computer Peripheral Equipment Manufacturing, and PSC DH01. Proposals are submitted electronically to Contracting Officer James Robinson (jarobinson@loc.gov) and Contract Specialist Jacqueline Miller (jacmiller@loc.gov). The opportunity was posted October 27, 2026.