Libby Tree Cooler HVAC Replacement
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1240LS26Q0028
- Agency
- Forest Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Libby, Montana 59923, United States
- Points of contact
-
- Whit Fausett arlen.fausett@usda.gov (385) 270-7112
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Forest Service seeks replacement of HVAC systems for two tree coolers at the Libby Ranger District on the Kootenai National Forest, with quotations due May 20 at 10:00 AM MT. This procurement is a Total Small Business Set-Aside, limiting competition to entities registered as small businesses under NAICS code 811310 ($12.5 million size standard).
Place of performance is Libby, Montana, with the base item at the Libby Fire Cache (1263 Highway 37) and an option item at the Canoe Gulch location (12557 Highway 37), approximately 12 miles apart. Work is anticipated to begin July 1, 2026, and continue through early fall, weather permitting.
The scope requires full replacement of dated HVAC systems for two identical tree coolers (18.5 feet wide, 20.5 feet long, 10.8 feet high), including removal and disposal of existing equipment, installation of new condensers with digital thermostats (±2 degree Fahrenheit accuracy, 1-degree increments), indoor evaporator fans and coils, refrigeration lines compatible with R-404A or R-448A refrigerant, centrifugal humidifiers maintaining 85–95 percent humidity, environmental controllers with alarm systems, and owner training. The contractor must obtain permits, comply with federal and state codes including proper refrigerant disposal, and provide submittal sheets with the offer and maintenance and technical manuals after commissioning.
Key personnel must include a Certified HVAC Technician and a Certified Electrician (required for electrical panel work including circuit breaker installation and conduit/wire routing). Service Contract Labor Standards apply; wage rates are $26.51 per hour for HVAC Mechanics and $28.07 per hour for HVAC Mechanics at research facilities, plus fringe benefits. A mandatory site visit occurred May 12, 2026. Award will be made firm-fixed-price to the highest technically rated offeror with acceptable or neutral past performance and fair and reasonable pricing. Amendment 005 extended the deadline from May 18 to May 20. Amendments 001–004 corrected the Statement of Work documents, adjusted SOW structure to four separate attachments, clarified Certified Electrician requirements, and addressed technical questions. No incumbent contractor is identified. The Government intends one award.
Notice text
7 versions
Update #7 · Latest ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240LS26Q0028 is issued as a Request for Quotation (RFQ) for replacing HVAC systems for two tree coolers located at the Libby Ranger District on the Kootenai National Forest. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by
the agency.
VENDORS ARE ADVISED TO UPDATE THEIR SAM REGISTRATION TO DEMONSTRATE THAT THEY
ARE A SMALL BUSINESS UNDER THE NAICS CODE FOR THIS PROCUREMENT.
This project is to replace the HVAC systems for two tree coolers located at the Libby Ranger District on the
Kootenai National Forest. Both tree coolers have dated HVAC systems that cannot be easily repaired and do
not meet modern energy efficiency standards. The goal of this project is to provide fully functioning tree cooler
HVAC systems with associated evaporator fans and necessary materials for the refrigeration system. See
Attachment 2 – Statement of Work for a complete list of requirements.
It is anticiapted that work can begin 7/1.
Amendment 001: The purpose of this amendment is to correct the Statement of work and replace the incorrect PDF with a Correct Word document. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 002: The purpose of this amendment is to adjust the Statement of work from one document (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work) to four (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work, 1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_ Pictures, A, B, and C.) adjusting document size to allow for download from SAM.gov. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 003: The purpose of this amendment is to answer questions about this solicitation. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 004: The purpose of this amendment is to answer a question about inclusion of a Certified Electrician in the key personnel section of the SOW. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 005: The purpose of this amendment is to extend the response deadline to 05/20/2026 at 10:00 AM MT. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Update #6 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240LS26Q0028 is issued as a Request for Quotation (RFQ) for replacing HVAC systems for two tree coolers located at the Libby Ranger District on the Kootenai National Forest. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by
the agency.
VENDORS ARE ADVISED TO UPDATE THEIR SAM REGISTRATION TO DEMONSTRATE THAT THEY
ARE A SMALL BUSINESS UNDER THE NAICS CODE FOR THIS PROCUREMENT.
This project is to replace the HVAC systems for two tree coolers located at the Libby Ranger District on the
Kootenai National Forest. Both tree coolers have dated HVAC systems that cannot be easily repaired and do
not meet modern energy efficiency standards. The goal of this project is to provide fully functioning tree cooler
HVAC systems with associated evaporator fans and necessary materials for the refrigeration system. See
Attachment 2 – Statement of Work for a complete list of requirements.
It is anticiapted that work can begin 7/1.
Amendment 001: The purpose of this amendment is to correct the Statement of work and replace the incorrect PDF with a Correct Word document. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 002: The purpose of this amendment is to adjust the Statement of work from one document (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work) to four (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work, 1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_ Pictures, A, B, and C.) adjusting document size to allow for download from SAM.gov. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 003: The purpose of this amendment is to answer questions about this solicitation. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 004: The purpose of this amendment is to answer a question about inclusion of a Certified Electrician in the key personnel section of the SOW. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 005: The purpose of this amendment is to extend the response deadline to 05/20/2026 at 10:00 AM MT. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 006: The purpose of this amendment is to adjust attachments 1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2 Pictures B and C from Word Documents to PDF documents to allow for download from SAM.gov. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Update #5 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240LS26Q0028 is issued as a Request for Quotation (RFQ) for replacing HVAC systems for two tree coolers located at the Libby Ranger District on the Kootenai National Forest. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by
the agency.
VENDORS ARE ADVISED TO UPDATE THEIR SAM REGISTRATION TO DEMONSTRATE THAT THEY
ARE A SMALL BUSINESS UNDER THE NAICS CODE FOR THIS PROCUREMENT.
This project is to replace the HVAC systems for two tree coolers located at the Libby Ranger District on the
Kootenai National Forest. Both tree coolers have dated HVAC systems that cannot be easily repaired and do
not meet modern energy efficiency standards. The goal of this project is to provide fully functioning tree cooler
HVAC systems with associated evaporator fans and necessary materials for the refrigeration system. See
Attachment 2 – Statement of Work for a complete list of requirements.
It is anticiapted that work can begin 7/1.
Amendment 001: The purpose of this amendment is to correct the Statement of work and replace the incorrect PDF with a Correct Word document. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 002: The purpose of this amendment is to adjust the Statement of work from one document (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work) to four (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work, 1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_ Pictures, A, B, and C.) adjusting document size to allow for download from SAM.gov. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 003: The purpose of this amendment is to answer questions about this solicitation. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 004: The purpose of this amendment is to answer a question about inclusion of a Certified Electrician in the key personnel section of the SOW. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 005: The purpose of this amendment is to extend the response deadline to 05/20/2026 at 10:00 AM MT. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Update #4 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240LS26Q0028 is issued as a Request for Quotation (RFQ) for replacing HVAC systems for two tree coolers located at the Libby Ranger District on the Kootenai National Forest. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by
the agency.
VENDORS ARE ADVISED TO UPDATE THEIR SAM REGISTRATION TO DEMONSTRATE THAT THEY
ARE A SMALL BUSINESS UNDER THE NAICS CODE FOR THIS PROCUREMENT.
This project is to replace the HVAC systems for two tree coolers located at the Libby Ranger District on the
Kootenai National Forest. Both tree coolers have dated HVAC systems that cannot be easily repaired and do
not meet modern energy efficiency standards. The goal of this project is to provide fully functioning tree cooler
HVAC systems with associated evaporator fans and necessary materials for the refrigeration system. See
Attachment 2 – Statement of Work for a complete list of requirements.
It is anticiapted that work can begin 7/1.
Amendment 001: The purpose of this amendment is to correct the Statement of work and replace the incorrect PDF with a Correct Word document. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 002: The purpose of this amendment is to adjust the Statement of work from one document (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work) to four (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work, 1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_ Pictures, A, B, and C.) adjusting document size to allow for download from SAM.gov. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 003: The purpose of this amendment is to answer questions about this solicitation. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 004: The purpose of this amendment is to answer a question about inclusion of a Certified Electrician in the key personnel section of the SOW. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Update #3 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240LS26Q0028 is issued as a Request for Quotation (RFQ) for replacing HVAC systems for two tree coolers located at the Libby Ranger District on the Kootenai National Forest. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by
the agency.
VENDORS ARE ADVISED TO UPDATE THEIR SAM REGISTRATION TO DEMONSTRATE THAT THEY
ARE A SMALL BUSINESS UNDER THE NAICS CODE FOR THIS PROCUREMENT.
This project is to replace the HVAC systems for two tree coolers located at the Libby Ranger District on the
Kootenai National Forest. Both tree coolers have dated HVAC systems that cannot be easily repaired and do
not meet modern energy efficiency standards. The goal of this project is to provide fully functioning tree cooler
HVAC systems with associated evaporator fans and necessary materials for the refrigeration system. See
Attachment 2 – Statement of Work for a complete list of requirements.
It is anticiapted that work can begin 7/1.
Amendment 001: The purpose of this amendment is to correct the Statement of work and replace the incorrect PDF with a Correct Word document. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 002: The purpose of this amendment is to adjust the Statement of work from one document (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work) to four (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work, 1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_ Pictures, A, B, and C.) adjusting document size to allow for download from SAM.gov. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 003: The purpose of this amendment is to answer questions about this solicitation. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Update #2 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240LS26Q0028 is issued as a Request for Quotation (RFQ) for replacing HVAC systems for two tree coolers located at the Libby Ranger District on the Kootenai National Forest. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by
the agency.
VENDORS ARE ADVISED TO UPDATE THEIR SAM REGISTRATION TO DEMONSTRATE THAT THEY
ARE A SMALL BUSINESS UNDER THE NAICS CODE FOR THIS PROCUREMENT.
This project is to replace the HVAC systems for two tree coolers located at the Libby Ranger District on the
Kootenai National Forest. Both tree coolers have dated HVAC systems that cannot be easily repaired and do
not meet modern energy efficiency standards. The goal of this project is to provide fully functioning tree cooler
HVAC systems with associated evaporator fans and necessary materials for the refrigeration system. See
Attachment 2 – Statement of Work for a complete list of requirements.
It is anticiapted that work can begin 7/1.
Amendment 001: The purpose of this amendment is to correct the Statement of work and replace the incorrect PDF with a Correct Word document. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 002: The purpose of this amendment is to adjust the Statement of work from one document (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work) to four (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work, 1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_ Pictures, A, B, and C.) adjusting document size to allow for download from SAM.gov. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240LS26Q0028 is issued as a Request for Quotation (RFQ) for replacing HVAC systems for two tree coolers located at the Libby Ranger District on the Kootenai National Forest. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by
the agency.
VENDORS ARE ADVISED TO UPDATE THEIR SAM REGISTRATION TO DEMONSTRATE THAT THEY
ARE A SMALL BUSINESS UNDER THE NAICS CODE FOR THIS PROCUREMENT.
This project is to replace the HVAC systems for two tree coolers located at the Libby Ranger District on the
Kootenai National Forest. Both tree coolers have dated HVAC systems that cannot be easily repaired and do
not meet modern energy efficiency standards. The goal of this project is to provide fully functioning tree cooler
HVAC systems with associated evaporator fans and necessary materials for the refrigeration system. See
Attachment 2 – Statement of Work for a complete list of requirements.
It is anticiapted that work can begin 7/1.
Attachments
Show all 21
Notice history
| Notice | Type | Posted |
|---|---|---|
| Libby Tree Cooler HVAC Replacement | Award Notice | |
| Libby Tree Cooler HVAC Replacement | Solicitation |
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