J073--VISN 6 Commissary Cook Chill Equipment Maintenance Small Business Set-Aside

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 is seeking Cook Chill Equipment Maintenance services through solicitation 36C24625Q0896. The procurement covers maintenance and repair services for complex kitchen equipment including Cook Tanks, Kettles, Combi Ovens, Vacuum Clippers, and various refrigeration and cooling systems at VA medical facilities. Contractors must provide factory-trained and Cleveland-certified technicians with at least one year of experience working on Cook Chill equipment, and must be an Authorized Cleveland Parts Dealer. The scope includes monthly, quarterly, semi-annual, and annual preventative maintenance with strict service call response requirements of 30 minutes acknowledgment and 2 hours on-site response. The VA will evaluate offers based on technical capability, past performance, and price, with particular emphasis on experience with Cook Chill equipment maintenance. Quotes are due by September 24, 2025 at 10:00 AM EDT.

This opportunity is designated as a Total Small Business set-aside, restricting participation to qualified small businesses. The contract structure includes a base year with four one-year option periods, running from September 29, 2025 to September 28, 2030, for a total potential five-year term. The estimated total contract value is $12.5 million across the entire performance period. Services will support food preparation operations across seven hospitals located in North Carolina and Virginia, with the primary place of performance at the Hampton VA Medical Center in Hampton, Virginia. The contractor will be responsible for maintaining Cleveland Cook Chill equipment and must maintain quarterly inventory of parts to ensure continuous operation of these critical food service systems.