Updated S02 36C24625Q0896.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

590-25-3-148-0025

36C24625Q0896 09-17-2025

Charlsi Brooker 757-728-7216 09-24-2025

10:00AM EDT

Jerry Mann Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

X 100

X

811310

$12.5 Million

N/A

X

NUTRITION AND FOOD SERVICE

Department of Veterans Affairs 100 Emancipation Drive

Hampton VA 23667

Charlsi Brooker Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971

512-460-5049 512-460-5221

X

See CONTINUATION Page

This is a SB set-aside RFQ for Cook Chill Maintenance and RepairServices for a base plus 4 option year contract.

Base Year 9/29/2025 - 9/28/2026 Option Year 1 9/29/2026 - 9/28/2027 Option Year 2 9/29/2027 - 9/28/2028 Option Year 3 9/29/2028 - 9/28/2029 Option Year 4 9/29/2029 - 9/28/2030

See Offerors Instructions 52.212-1 in Section E.

See Offerors Representations & Certifications 52.212-3.

Please fill out as applicable and return with your quote.

See CONTINUATION Page

X

Jerry Mann Contracting Officer

36C24625Q0896

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK (S0W)

SECTION C - CONTRACT CLAUSES

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) .39

C.4 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.7 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

C.8 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.9 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899 (DEVIATION)(APR

2025)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 INSTRUCTIONS TO OFFERORS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT

2018)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)63

E.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

E.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

E.9 VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

E.10 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246

Jerry Mann

Department of Veterans Affairs

Network Contracting Office 6

100 Emancipation Drive

Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon final approval and acceptance of the Government.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA Financial Service Center (FSC) Electronic Invoice Presentment and Payment System https://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12.00 MO __________________ __________________

Preventative maintenance services for equipment scheduled on the SOW.

Contract Period: Base POP Begin: 09-29-2025 POP End: 09-28-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

0002 150.00 EA __________________ __________________

Hourly rate for repairs to highly technical Cook Chill equipment scheduled but not covered under warranty Contract Period: Base POP Begin: 09-29-2025 POP End: 09-28-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

0003 20.00 EA __________________ __________________

Hourly rate for light maintenance for unscheduled kitchen equipment.

Contract Period: Base POP Begin: 09-29-2025 POP End: 09-28-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

0004 4.00 EA __________________ __________________

Quarterly maintenance on Cook Chill equipment.

Contract Period: Base POP Begin: 09-29-2025 POP End: 09-28-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

0005 2.00 EA __________________ __________________

Semi-annual Maintenance on Cook Chill equipment Contract Period: Base POP Begin: 09-29-2025 POP End: 09-28-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

0006 1.00 EA __________________ __________________

Annual Maintenance on Cook Chill Equipment.

Contract Period: Base POP Begin: 09-29-2025 POP End: 09-28-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

0007 1.00 EA __________________ __________________

Parts for equipment repair (NTE) Contract Period: Base POP Begin: 09-29-2025 POP End: 09-28-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

1001 12.00 MO __________________ __________________

Preventative maintenance services for equipment scheduled on the SOW.

Contract Period: Base POP Begin: 09-29-2026 POP End: 09-28-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

1002 150.00 EA __________________ __________________

Hourly rate for repairs to highly technical Cook Chill equipment scheduled but not covered under warranty Contract Period: Base POP Begin: 09-29-2026 POP End: 09-28-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

1003 20.00 EA __________________ __________________

Hourly rate for light maintenance for unscheduled kitchen equipment.

Contract Period: Base POP Begin: 09-29-2026 POP End: 09-28-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

1004 4.00 EA __________________ __________________

Quarterly maintenance on Cook Chill equipment.

Contract Period: Base POP Begin: 09-29-2026 POP End: 09-28-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

1005 2.00 EA __________________ __________________

Semi-annual Maintenance on Cook Chill equipment Contract Period: Base POP Begin: 09-29-2026 POP End: 09-28-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

1006 1.00 EA __________________ __________________

Annual Maintenance on Cook Chill Equipment.

Contract Period: Base POP Begin: 09-29-2026 POP End: 09-28-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

1007 1.00 EA __________________ __________________

Parts for equipment repair (NTE) Contract Period: Base POP Begin: 09-29-2026 POP End: 09-28-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

2001 12.00 MO __________________ __________________

Preventative maintenance services for equipment scheduled on the SOW.

Contract Period: Base POP Begin: 09-29-2027 POP End: 09-28-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

2002 150.00 EA __________________ __________________

Hourly rate for repairs to highly technical Cook Chill equipment scheduled but not covered under warranty Contract Period: Base POP Begin: 09-29-2027 POP End: 09-28-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

2003 20.00 EA __________________ __________________

Hourly rate for light maintenance for unscheduled kitchen equipment.

Contract Period: Base POP Begin: 09-29-2027 POP End: 09-28-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

2004 4.00 EA __________________ __________________

Quarterly maintenance on Cook Chill equipment.

Contract Period: Base POP Begin: 09-29-2027 POP End: 09-28-2028

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

2005 2.00 EA __________________ __________________

Semi-annual Maintenance on Cook Chill equipment Contract Period: Base POP Begin: 09-29-2027 POP End: 09-28-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

2006 1.00 EA __________________ __________________

Annual Maintenance on Cook Chill Equipment.

Contract Period: Base POP Begin: 09-29-2027 POP End: 09-28-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

2007 1.00 EA __________________ __________________

Parts for equipment repair (NTE) Contract Period: Base POP Begin: 09-29-2027 POP End: 09-28-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

3001 12.00 MO __________________ __________________

Preventative maintenance services for equipment scheduled on the SOW.

Contract Period: Base POP Begin: 09-29-2028 POP End: 09-28-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

3002 150.00 EA __________________ __________________

Hourly rate for repairs to highly technical Cook Chill equipment scheduled but not covered under warranty Contract Period: Base POP Begin: 09-29-2028 POP End: 09-28-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

3003 20.00 EA __________________ __________________

Hourly rate for light maintenance for unscheduled kitchen equipment.

Contract Period: Base POP Begin: 09-29-2028 POP End: 09-28-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of

3004 4.00 EA __________________ __________________

Quarterly maintenance on Cook Chill equipment.

Contract Period: Base POP Begin: 09-29-2028 POP End: 09-28-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

3005 2.00 EA __________________ __________________

Semi-annual Maintenance on Cook Chill equipment Contract Period: Base POP Begin: 09-29-2028 POP End: 09-28-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

3006 1.00 EA __________________ __________________

Annual Maintenance on Cook Chill Equipment.

Contract Period: Base POP Begin: 09-29-2028 POP End: 09-28-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

3007 1.00 EA __________________ __________________

Parts for equipment repair (NTE) Contract Period: Base POP Begin: 09-29-2028 POP End: 09-28-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

4001 12.00 MO __________________ __________________

Preventative maintenance services for equipment scheduled on the SOW.

Contract Period: Base POP Begin: 09-29-2029 POP End: 09-28-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

4002 150.00 EA __________________ __________________

Hourly rate for repairs to highly technical Cook Chill equipment scheduled but not covered under warranty Contract Period: Base POP Begin: 09-29-2029 POP End: 09-28-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

4003 20.00 EA __________________ __________________

Hourly rate for light maintenance for unscheduled kitchen equipment.

Contract Period: Base

POP Begin: 09-29-2029 POP End: 09-28-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

4004 4.00 EA __________________ __________________

Quarterly maintenance on Cook Chill equipment.

Contract Period: Base POP Begin: 09-29-2029 POP End: 09-28-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

4005 2.00 EA __________________ __________________

Semi-annual Maintenance on Cook Chill equipment Contract Period: Base POP Begin: 09-29-2029 POP End: 09-28-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

4006 1.00 EA __________________ __________________

Annual Maintenance on Cook Chill Equipment.

Contract Period: Base POP Begin: 09-29-2029 POP End: 09-28-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

4007 1.00 EA __________________ __________________

Parts for equipment repair (NTE) Contract Period: Base POP Begin: 09-29-2029 POP End: 09-28-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of

GRAND TOTAL __________________

B.3 STATEMENT OF WORK (S0W)

Nutrition and Food Service

Maintenance and Repair Contract

Kitchen Equipment

The contractor will, upon successful award of the contract, provide to Hampton Veterans Affairs

Medical Center (VAMC) 100 Emancipation Dr, Hampton, Virginia 23667. Contract services in the form of labor, materials and expertise to maintain kitchen Cook Chill equipment and other food preparation equipment as set for in this contract in peak operating condition. This contract is effective from the date of award for a period of one base year and (4) 1-year options.

The Nutrition and Food Service Department is tasked with food preparation to support at a minimum of seven (7) hospitals located in North Carolina and Virginia. This food production involves state of the art equipment and extremely tight schedules. Operational equipment is mission critical and therefore of paramount importance.

SCHEDULE

The contractor will provide the manufacturer’s required maintenance as a normal part of this contract and as set forth in this contract. In addition, contractor will provide repair service for

Advanced Food Production (AFP) equipment as required for an established hourly rate. Travel time to the medical center and to acquire parts will not be chargeable. Hourly rate will be charged from the time the contractor is on station until he/she leaves the station. The

Contracting Officer’s Representative (COR) prior to any repair work proceeding must authorize repair work.

This contract is a 24 hour / 7 day a week / 365 day a year contract. The established hourly rate for repairs is for the same time frame. Overtime rates or premium rates are not authorized.

Preventative Maintenance will be conducted monthly, quarterly (January, April, July, and

October), semi-annually (April and October) and annually in August/September (as scheduled).

REQUIREMENTS

Service technicians working on all equipment will be factory trained and certified as well as have experience working on food service equipment and specifically Cleveland Cook Chill equipment.

The service technicians working on the Cleveland Cook Chill equipment will be factory trained by Cleveland and must participate in a site walk through and certification verification prior to award with the certified service technicians on site at time of walk through.

Each technician shall provide a certificate of Cleveland Factory Training prior to contract award and have one year field experience working on Cook Chill equipment.

Only technicians who have provided Cleveland Certification shall be allowed to work on

Cleveland Cook Chill Equipment.

As the contractor experiences technician turnover, each new technician will have to be trained and certified by Cleveland to be allowed to service Cleveland Cook Chill Equipment.

Contractor must be an Authorized Cleveland Parts Dealer or have a letter from Cleveland stating that they will approve authorization if awarded the contract. Parts cannot be ordered through a secondary vendor. Only list price of parts from manufacturer will be authorized.

Cleaning products and lubricants must be approved in advance to ensure they are USDA compliant. Material Safety Data Sheets (MSDS) must also be provided before use of product.

Contractor will perform a quarterly inventory of all cook chill parts and provide the list to COR.

Any cook chill parts shall be routed through Nutrition and Food Safety (NFS) appropriately to ensure proper inventory accountability. Any part removed from stock will be noted on the service ticket and approval for a replacement part will need to be approved. Contractor will be responsible for maintaining appropriate PAR levels for any part in inventory.

Any equipment used for calibrating temperatures must be calibrated and certified per manufacturer’s standards on the anniversary of the last calibration. A copy of the certification will be provided to the COR. Proof of recalibration will be required if the equipment has been exposed to unusual conditions (i.e. accidently dropped, etc.).

Preventive Maintenance (PM) will be performed on a routine basis (monthly, quarterly, semi-annually or annually as outlined in the Preventive Maintenance Schedule). Maintenance WILL be split into 2 or more visits to ensure a thorough and detailed overview of EACH piece of equipment outlined within this document has been inspected. Each monthly PM visit will be split by a minimum of ten (10) calendar days, unless other arrangements have been made and agreed upon by the department. This will ensure that the PM is not interrupted by unforeseen emergencies requiring immediate technician support. If the contractor chooses to use two (2) or more technicians to meet the obligated contractual hours the maintenance visits will still need to be split by a minimum of ten (10) calendar days, unless other arrangements have been made and agreed upon by the department. Recommend that PM be conducted every 2 weeks or more often until all equipment has been inspected. If a service call is initiated on (1) one business day after the PM and the issue is related to an oversight or improper PM, service call will be resolved with no service or travel cost to the government. Business days are Monday – Friday.

Any work performed under a warranty visit will require its own separate service ticket. Any work performed under a PM visit will require its own separate service ticket. Deficiencies noted on

PM should be corrected during PM visit if parts are available. Deviations from this must be approved by the COR.

Contractor will ensure that all areas which they are granted access to are secured prior to departure. If any area is left unsecure (i.e. fenced in areas, etc.) by the contractor, contractor may be held liable for any loss or damage that occurs.

Records for maintenance and inspection will be maintained for a period of three years and a hard copy given to the COR for government records. Equipment subject to this contract and its recommended maintenance schedules are listed below.

SERVICE CALLS

Upon notification of a trouble call or problem, the contractor will acknowledge the call within 30 minutes and shall be at the facility ready to work within 2 hours. The time starts when the initial call is made from the facility. The contractor will maintain a human interface (answering center or on duty maintenance mechanic) with up-to-date contact information to receive the call. Use of pagers or answering machines is not permissible under this contract.

The contractor will develop a source of supply parts to repair equipment in a timely manner. In the event a part is required to be shipped overnight, the government will pay the shipping charge.

The contractor will submit a detailed list of equipment parts required for repairs with their costs to the government. The government reserves the right to order parts or to have the contractor order parts with an established mark up. The government reserves the right to select shipping speed for ordered parts.

Contractor shall provide written reports following each regular inspection or emergency call, i.e.

Work Order slip.

SERVICE RECALLS

If called back for the same problem within 3 days, contractor will not charge the government for follow-on work. If production schedule has to be stopped due to the inability to fix the problem for more than 3 days, then a 5% credit will be credited to the original invoice for each day that production is ceased. This does not include waiting for parts to be shipped. The following are considered critical equipment:

Cook Tanks (2) Kettles (2) - 100 Gallon Tilt

Ice Builder and Condensing Unit Aquasnap Glycol Units (2)

SAFETY

All work will be accomplished to industry standards and compliant with the LIFE SAFETY

Code, edition 2012 and all its referenced codes and regulations. All Dept. of Veteran Affairs, Federal, Commonwealth of Virginia laws, regulations and codes will be complied with.

All refrigerant handling will be IAW EPA Section 608 regulations. The refrigerant removed from the equipment shall not be reintroduced unless the contractor provides the COR with evidence that the refrigerant is not contaminated. Otherwise, new or virgin refrigerant shall be used. The contractor will supply to the government copies of the documents certifying the proper disposal of reclaimed refrigerant. Once refrigerant level has been successfully achieved, any loss of more than 10% of refrigerant will constitute an initiation of an inspection for the entire refrigeration line for any potential leaks.

SECURITY

Prior to any hot work commencing, the contractor must obtain a hot work permit from the Fire

Safety Division of the medical center. This is a daily requirement. All provisions of the permit must be complied with.

Parking will be in designated lots. Contractor shall consult with the COR as to allowable parking and material drop-off.

Any work requiring a shutdown or utility outage shall be requested in advance and scheduled by the COR prior to the work being accomplished.

This is a hospital environment. The contractor and contractor personnel are expected to be appropriately dressed (uniformed), wear a hairnet and, if needed, a beard guard in the production area and conduct themselves in a professional manner.

Normal work hours of the medical center are from 7:30 AM to 4:00 PM, Monday through Friday.

Due to the potential emergent nature of this contract, work outside the normal working hours (to include evenings and weekends) will be required. The contractor will coordinate any work outside normal working hours with the COR and the kitchen supervisor.

Since the incidents of September 11, 2001, the Federal Government has begun to implement new security measures to help protect federal facilities. The contractor will provide to the COR a list of employees expected to work on this contract. This list will be on company letterhead and contain the employees’ name, driver’s license number, address and nationality. This list will be verified and signed by a corporate officer.

All mechanics and technicians will need to obtain a permanent Contractor ID badge from the

Police Department. They will need to coordinate this with the COR before any work can be done. Badge must be always worn and visible when on VA property. Loss of badges can result in administrative fees and fines not to exceed $50.00 USD to replace them. Keys to gate and other areas are available in the Main Office. The key must be returned promptly. Loss of keys can result in administrative fees and labor/material costs to re-key all locks on the facility serviced by that key. All contractors must complete all applicable privacy and Rules of Behavior online training on a yearly basis. A copy of the completed certificate must be provided to the

COR.

MAINTENANCE PROGRAM:

ADVANCED FOOD PREPARATION EQUIPMENT SCHEDULE

Provide scheduled maintenance on listed kitchen equipment. Maintenance may require shutting down equipment. This will be coordinated with Facilities and Nutrition and Food Service and may require after hours or weekend service.

Location Type/Model/Manufacturer

Kitchen Food Pump, Cleveland, M/N MFS S/N WT6682-07D-01

Kitchen Food Pump, Cleveland, M/N MFS S/N 8300-04K-01

Kitchen Stapler/Tipper Tie, MN SZ-4135-L #1

Kitchen Stapler/Tipper Tie, MN SZ-4135-L #2

Kitchen Stapler/Tipper Tie, MN SZ-4135-L #3

Kitchen Vacuum Clipper, pneumatic, Cleveland #1 and #2

Kitchen Vacuum Clipper, pneumatic, Tipper Tie Horizontal

Kitchen Combi Oven#1, Cleveland, M/N 0GB-20.20, S/N 0911230000042

Kitchen Combi Oven#2, Cleveland, M/N 0GB-20.20, S/N 02036-07F-01

Kitchen Combi Oven#3, Cleveland, M/N 0GB-20.20, S/N 0911230000086

Kitchen Combi Oven#4, Cleveland, M/N 0GB-20.20, S/N 1304230000896

Kitchen Combi Oven#5, Cleveland, M/N 0GB-20.20, S/N 1305230001675

Kitchen Combi Oven #6 Cleveland Convotherm 4 Dial Touch

Kitchen Combi Oven #7 Cleveland Convotherm 4 Dial Touch

Kitchen Chain Hoist, Lodestar, C-H-101-M S/N L2489SM

Kitchen Chain Hoist, Lodestar, C-H-101-M S/N L0368RK

Kitchen Hydraulic pump

Kitchen Hood Exhaust and make up air fans, Halton, #1

Kitchen Hood Exhaust and make up air fans, Halton, #2

Kitchen Control Panel for Ice Builder, Cleveland, M/N IW-CP

Kitchen Air Pump, Condon

Kitchen Chill water pump, Gould, M/N 3657- 7.5 HP

Kitchen Ice building tank, Continental, M/N IBC-150

Kitchen Condensing unit, Bohn, M/N BVL2500M63

Kitchen Vertical tumble chiller, Cleveland, M/N P-TC-220 #1

Kitchen Vertical tumble chiller, Cleveland, M/N P-TC-220 #2

Kitchen 100 gal. Tilt kettle, VC Pardo and Son, M/N 3038

Kitchen 100 gal. Tilt kettle, VC Pardo and Son, M/N 3039

Kitchen Cook /Chill tank # 1, Cleveland, M/N TJ-100-CC

Kitchen Cook/Chill tank # 2, Cleveland, M/N CT-1000

Kitchen Dual Control panel, Partlow, M/N HA-DE-CC

Kitchen Air cooled condensing unit for Glycol chiller (Cook Tank #2) TJ-100 GHEP

Kitchen 45T Air cooler chiller unit for Glycol chiller (S/N 8956) (Glycol Tumble

Chiller #2)

Kitchen Heat-exchange tank (190 gal) with glycol circulation pump. TJ-100-CC

(Cook Tank #2)

Kitchen 300-GHEP Gal Glycol Reservoir (300 gal) with glycol circulation pump (S/N

8955). (Glycol Tumble Chiller #2)

PREVENTIVE MAINTENANCE

COOK/CHILL MIXER KETTLES

Monthly:

AUTOMATIC DUMP VALVE / KETTLE

- Check air collector regulator for moister, dirt, and proper pressure

- Check all O-rings and seals and gaskets

- Check valve operation

- Lubricate with light oil when needed

- Check air hose for leaks or signs or wear

- Check for leaking seals on agitator arm by filling with water and turning on agitator arm. Monitor for a minimum of 5 minutes for signs of leaking.

- Grease agitator arm bearings with food grade grease (Chevron FM ALC EP2 or its equivalent)

TILT MECHANISM (Hydraulic Tilt)

- Check for leaks

- Check for smooth operation

- Check switches

AIR PRESSURE

- 45 psi dump valve - 15 psi for jacket purge

- Air must be clean and dry

- Check all air lines & fittings for leaks

STEAM TRAP

- Check proper operation

SAFETY VALVE

- Check for leakage

- Steam pressure 65 psi. max.

- Safety set at 100 psi

LEAKS

- Check for leaks of any type (water - steam - hydraulic)

CONTROL PANELS

- Signs of water damage

- Check operation of all controls

- Water meter operation

- Temp controlling

- RTD adjustments

- Mixer operation & speed control

- Gentle heat operation

- Product valve operation

- Calibrate probe, digital display, and pen chart to read within +/- 2o F utilizing certified calibrated equipment and noted on inspection form. Must use chart recorder and log provided.

Must be done the first week of the month and scheduled a week in advance to coordinate with the production schedule.

Annually:

TILT MECHANISM (Hydraulic Tilt)

- Change hydraulic fluid every two years. (1 1/2 gallons of FOOD

GRADE HYDRAULIC FLUID) (Shell Telis #5)

MFS METERING FILL STATION

Monthly:

AIR PRESSURE

- 95 to 100 psi when on continuous stroke

- Air must be clean and dry

- Check air filter collector

- Check all fittings for leakage

- Oil Level

- Lubricator should be adjusted to disperse 1 drop of oil per 10-15 cycles. (use only mineral oil)

- The flapper valve assembly must be removed and inspected for signs of wear and proper adjustment

- Check for loose fasteners, switches, piston heads, etc.…

- Gaskets and O-ring wear

TUMBLE CHILLERS 1&2

Monthly:

MAIN CONTROL PANEL

- Check complete operation

- Should never spray with water

DRIVE COMPONENTS

- Check for loose hardware

- Inspected motor mounting bolts

DOOR

- Check for proper operation of safety latch

- Check for gasket wear and proper care

MOTORS

- Check motors for dirt and grease

- Check mounting bolts

- Lubricate per manufacturer's instructions

WATER TEMPERATURE

- Check water temperature

- Must maintain 32-34 degrees

- Calibrate probe and digital display to read within +/- 2o F utilizing certified calibrated equipment and notate on inspection form.

CHLORINE DISPENSER

- Check supply tubing for signs of leakage

- Check if chlorine container is full

Semi-Annually:

MOTORS

- Check Chain Tension (1/4” -3/8” Slack)

ICE BUILDER

Monthly:

WATER TEMPERATURE

- Must be 34 degrees or less. Check regularly

AIR AGITATOR

- Check motor mounting for loose fasteners

- Check water movement in tank - adjust if need be

ICE THICKNESS

- Ice thickness approximately 2 1/2” in diameter around each refrigerant coil

- Check for excessive ice build

- Check low ice circuit

WATER

- Check fill circuit

- Check water circulation

- Check all chill water strainers

- Inspect thermistor wires and ice thickness control sensors for signs of shearing, breakage or corrosion.

- Inspect mounting wire contact points for any signs of corrosion.

Annually:

CLEANING

- Drain and clean annually

- Clean with high pressure hose and a non-chloride-based cleaner

- Water treatment must be coordinated with Facilities Management

Service

- Watch closely when putting back online

- Must be scheduled a month in advance for August or September

CLIPPER (Z-4135) CLIPPER VAC (CV4100) TIPPER TIE

Monthly:

- Check air pressure 80 to 100 psi (air pressure should never be over 100 psi)

- Check air filter

- Check oiler (3 to 5 drops of oil per minute)

- Check for air leaks

- Check for proper sealing and clipping

- Check knife operation (use a wet stone when sharpening)

- Check vacuum tank (make sure it's being cleaned properly)

- Check gaskets and seals for wear

- Check oil reservoir containing wick for proper oil level. Add/replace oil to meet OEM specifications (use food grade mineral oil or its equivalent)

- Remove and clean knife blade housing

- Check knife for signs of chipping

- Check punch for signs for burrs

- Check guards for safe function

- Clean lubricator

- Check air muffler

Quarterly:

- Clean air filter

- Clean regulator (using only denatured alcohol)

COOK TANKS #1&2

Monthly:

- Check complete operation

- Make sure tank is being cleaned properly

- Check water level sensors and RTD probes are clean

- Check all connections for leakage

- Check lid springs

- Check all line strainers

- Check all motor mounting bolts

- Check circulation impeller and protective screen are secure

- Check meat probe cable for signs of wear

- Check safety valve operation

- Check solenoid valve for proper functionality

- Lubricate motor per factory specs

- Check complete operation, switches, lights, emergency stops

- Check panel for condensation

- Check controller operation, time, temp, chart rotation, etc…

- Check quad ring for proper cleaning and greasing

- Calibrate probe, digital display, and pen chart to read within +/- 2o F utilizing certified calibrated equipment and noted on inspection form. Must use chart recorder and log provided.

Must be done the first week of the month and scheduled a week in advance to coordinate with the production schedule.

Semi-annually:

- Lubricate all valve gaskets with DOW CORNING 111 compound lubricant or equivalent high grade silicone grease.

- Clean valve strainer per manufactures specifications.

Annually:

- Dismantle and clean solenoid valve per manufactures specifications.

AIR COOLED CONDENSING UNITS (AQUASNAP) –FOR CT#2 & TC#2

Monthly:

- Check condenser coils

- Check moisture indicator sight glass for refrigerant loss and presence of moisture

- Check refrigerant charge

- Check all refrigerant joints and valves for leaks

- Check chilled water flow switch operation

- Check condenser fan operation

- Check crank case heater operation

- Inspect all contactors and relays

- Check thermistor operation

- Inspect contactors for pitting, corrosion, increased amperage draws or any other signs of wear.

- Check glycol percentage and note on inspection form (Should be a minimum of 30%).

- Check refrigerant filter dryers, replace if necessary

- Check cooling water strainers

HEAT EXCHANGE TANK

Monthly:

- Make sure tank is being cleaned properly

- Check control panel function, switches, lamps, read outs, chart recorders

- Check inside control panel for signs of water damage and corrosion

- Check meat probe cable for signs of wear

- Check lid springs adjust if needed

- Check the impeller and protective screen inside the tank

- Check all motor mounting bolts

- Lubricate motor per factory specs

- Check all steam and water connections for leaks

- Check all in line strainers for debris

- Run operational test

- Check water fill system

- Compare actual temps with read out temps

- Check meat probe operation

- Check safety valve operation

- Check drain operation

Semi-annually:

- All Aquasnap Condensers need to have coils and strainers cleaned semi-annually or more often if needed. When cleaned, contractor will need to program cleaning into main controller board to prevent alarm.

WATER & GLYCOL CIRCULATION PUMP

Monthly:

- Check casing gasket for leakage

- Check for any signs of leakage (i.e. water, air, etc)

- Ensure PSI gauge is working correctly.

Quarterly:

COMPONENT CHECK

- Inspect components for wear

- Visually inspect for leaks

LUBRICATION:

- Whenever inspecting or replacing components, O-rings should be lubricated (use O-ring lube or any light oil)

WEATHER PROTECTION:

- Check weather protection during winter months

- Proper covering of components

- Heat tape if necessary

CHR-102 HOIST

Monthly:

- Check for proper operation of hoist

- Check for smooth travel on rail

- Check brake operation for slippage

- Check control functions for proper operation

- Check hooks for damage, cracks, twists, and excessive throat opening or latch failure

- Check load chain for signs of wear and for proper lubrication

- Lubricate chain lubri-plate, bar, and chain oil (10-R oil from Fiske

Bros. Refining Co. or an equal)

- Check for loose bolts

- Check for lubrication leakage

- Check electrical cords and cables

MHD-10 HP MAIN HYDRAULIC DRIVE (TILT OR MIXING OPTION)

Monthly:

- Check for any hydraulic leakage

- Check for proper operation

- Check for loose motor mounting and other fasteners

- Check oil levels

- Check oil fill level in Gearbox (Use only ISO 60 Food Grade oil or equal).

Annually:

- Change oil and filter (ISO 46 20 Weight Food Grade as specified per manufacture)

CLEVELAND COMBI OVEN

Monthly:

- Inspect drain screen and drain line for blockage.

- Rotate the drain screen 90 degrees to inspect the drain opening.

- Clean opening and restore the screen to its operating position.

- Clean drain with a USDA approved drain cleaner.

- Follow the instructions of the manufacturer of the cleaner.

- Flush drain with clean water.

- De-scale steam generator according to manufactures recommendations. Check probe for scales.

Quarterly:

Inspect the flues, vents and vacuum reliefs for signs of soot, blockage or another malfunction

HALTON, CAPTURE JET HOOD(s)

Monthly:

- Check motor and fan assembly to insure they are installed as designed

- Inspect and adjust belt tension as needed. Replace belts as necessary

- Assure mechanical fasteners associated with motor and fan assembly are secure

AIR COOLED CONDENSING UNIT (ICE BUILDER)-FOR CT#1 & TC#1

Monthly:

Check refrigerant and oil level in system

Check for proper defrosting

Check for proper voltage and amp draws

Check discharge and suction pressures

Check liquid, suction and crank case temperatures

Check oil pressure

Change oil per factory specifications

Check superheat

Check oil sight glass

Check refrigerant site glass

Check for oil and refrigerant leaks

Check fan cycling components

Clean and or replace filters and dryers

Perform as acid test

Inspect contactors for pitting, corrosion, increased amperage draw or any other signs of wear.

Check for loose fastener and worn components

Inspect drive belt for signs of wear and tear. Replace as necessary.

Semi-annually:

Check and tighten ALL electrical connections

Check all wiring and insulators

Check contactors for proper operation and for worn contact points

Check all fan motors – tighten all motor mount bolts/nuts and tighten fan set screws

Clean condenser coil surface

Check operation of the control system. Make sure all safety controls are operating correctly.

Check that all defrost controls are operating correctly.

Clean evaporator coil surface

Clean drain pans and check the drain pan and drain line for proper drainage

Check drain line heater for proper operation, cuts and abrasions.

Check and tighten all flare connections.

LIGHT MAINTENANCE

Light maintenance to include limited preventative maintenance for equipment located in Building

116 not listed on the equipment schedule in the solicitation.

Hours required: As needed, scheduled Monday-Friday as agreed upon with Nutrition and Food

Service Management.

Work will provide for general and routine maintenance in Building 116 to include production kitchen, Domiciliary dining and server area, all storage, Central Tray Unit, scullery, break room, loading dock, locker rooms and hallways, as well as office and conference space.

General assignments may include but are not limited to:

Change filters, air and water

Clean vents, steam traps, floor drains and equipment drainage tubes

Mobile Equipment – replace gaskets, lubricate wheels, and adjust hinges as required.

Carts, dollies and dunnage racks

Thermalization Carts

Patient dining room serving equipment

Tray assembly area tray line equipment

- Dining Area – tables and chairs.

- Calibrate steam tables

- Reach in refrigeration and freezers – periodic cleaning, replace gaskets, lubricate and adjust hinges

- Others as assigned

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days of contract expiration..

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days of contract expiration.; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1)…