J066--tempature/humidity monitoring system and maintenance

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is seeking a continuous environmental monitoring system for temperature and humidity monitoring across the Veterans Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas, and surrounding Community Based Outpatient Clinics (CBOCs). This comprehensive procurement will replace the existing ViewPoint/CheckPoint system and requires wireless 900 MHz sensors, NIST traceable calibration, 24/7 monitoring capabilities, customizable alert systems, data logging, and remote support functionality to ensure regulatory compliance across multiple service areas including Pharmacy, Lab and Pathology, Nutrition and Food Services, Biomedical Engineering, Canteen, Sterile Processing Service, and Logistics Service. The contractor will be responsible for on-site assessment, equipment installation, implementation, staff training, and ongoing maintenance services. Evaluation will be based on technical capabilities, past performance, veteran involvement, and pricing considerations. Electronic quotes must be submitted to tammie.chaney@va.gov by September 23, 2025, at 10:00 a.m. Central Time, with all questions due by September 19, 2025, at 1:00 p.m. CT.

This solicitation operates under NAICS code 811210 with a size standard of $34 million and carries no set-aside designation, making it available to all eligible contractors. The contract structure is a firm fixed price Indefinite Delivery Indefinite Quantity (IDIQ) arrangement spanning five years from September 26, 2025, through September 25, 2030, with a total maximum capacity of $1,000,000 including a base year and four option years. The monitoring system will cover over 200 different refrigeration and monitoring units across multiple departments, including various refrigerators, freezers, and specialized equipment such as incubators, blanket warmers, and door contacts located throughout numerous clinical and support areas. Performance will primarily take place at 12 W Sunbridge Dr, Fayetteville, AR 72703, with additional locations in Arkansas and Missouri. The comprehensive inventory encompasses assets across Dental, Engineering, Lab, Logistics, Nutrition and Food Service, Pharmacy, and Sterile Processing Service departments, with most units currently active and requiring temperature monitoring, and many also requiring humidity monitoring.