36C25625Q1519.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

564-25-4-561-0064

36C25625Q1519 09-18-2025

09-23-2025

10:00 am CDT

00256

Department of Veterans Affairs

G.V. (Sonny) Montgomery VAMC

Network Contracting Office 16

715 South Pear Orchard Road

Ridgeland MS 39157

X

811210

$34 Million

N/A

X

00564

Department of Veterans Affairs

Veterans Healthcare System of the Ozarks

1100 N. College Avenue

Fayetteville AR 72703

10N16

Department of Veterans Affairs

G.V. (Sonny) Montgomery VAMC

A&MM Service (90C)

715 South Pear Orchard Road

Ridgeland MS 39157

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

See CONTINUATION Page

See Price/Cost Schedule and Statement of Work

Please see Section E Addendum to 52.212-1 Instructions to Offerors for submission instructions.

See CONTINUATION Page

X X

X 1

Tammie Chaney

36C25625Q1519

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR

1984)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 37

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.10 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs

G.V. (Sonny) Montgomery VAMC

Network Contracting Office 16

715 South Pear Orchard Road

Ridgeland MS 39157

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in the arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

1. Introduction

The ViewPoint/CheckPoint continuous environmental monitoring system currently utilized at the

Veterans Healthcare System of the Ozarks (VHSO) and surrounding Community Based

Outpatient Clinics (CBOCs) does not meet all temperature and humidity monitoring standard requirements. Example: The Joint Commissions specifications for temperature and humidity monitoring requirements or VA Directive 1108.07 requirements for pharmacy refrigerated medication monitoring. The monitoring system must meet or exceed all requirements as stated in the VHA 1106 directive in addition to all Laboratory regulatory compliance agencies. These include the following: Joint Commission (TJC), College of American Pathologists (CAP), Clinical

Laboratory Improvement Amendment (CLIA)Centers for Disease Control (CDC), Food & Drug

Administration (FDA) , Association for the Advancement of Blood & Biotherapies (AABB), &

NIST standards. VHSO seeks to procure a new continuous temperature monitoring system to be compliant with all required standards. This system must meet the requirements of all services that require temperature monitoring including, but not limited to, Pharmacy, Lab and

Pathology, Nutrition and Food Services, Biomedical Engineering, Canteen, Sterile Processing

Service, and Logistics Service.

VHSO requires a contractor to analyze our sites, and confirm all equipment needed. VHSO requires a contractor to provide equipment, installation, service, and ongoing support of temperature, humidity, differential pressure sensors throughout the medical center, CBOCs, and warehouse spaces of VHSO. This will be a base year plus four option years contract. Services are to be performed in accordance with this Statement of Work (SOW) and to Original

Equipment Manufacturer (OEM) standards, with the intent of ensuring the equipment operates as the original manufacturer intended, in a cost-effective, efficient manner, contributing to the

VA Mission. Contractor must remove existing checkpoint/viewpoint equipment. This equipment shall be delivered to the COR. The existing checkpoint/viewpoint equipment is the property of

VHSO.

2. Technical Requirements

General requirements:

The contractor shall provide all labor, materials, parts, equipment, tools, transportation, and supervision necessary to perform all services outlined in this Statement of Work (SOW). This includes the delivery, installation, calibration, maintenance, and ongoing support of a comprehensive environmental monitoring system.

• Attachment A lists the current sensors assigned to all areas in the ViewPoint Software.

• Attachment B outlines the monitoring requirements by service area.

The contractor shall conduct an on-site evaluation to determine the full scope of equipment needed to effectively monitor all designated areas. All equipment identified during this evaluation shall be included in the scope of this contract, along with its installation and ongoing service.

The selected contractor must be capable of providing continuous maintenance, calibration, and technical support for all systems installed throughout the contract period.

Each service line has the following non-negotiable requirements:

Pharmacy

• Scheduled maintenance and annual calibration.

• 24/7 on-call service for troubleshooting and site visits.

• Web-based monitoring system (no local installations).

• Customizable alert system supporting:

o Email o Printed alerts o Text messages o Phone calls with call cascade capabilities.

• Sensors to monitor coolers during transport to CBOCs, with automatic data upload upon return.

• Pressure monitoring for IV rooms with alerting when out of range.

• Temperature and humidity monitoring in all medication storage areas (final sensor count determined during on-site evaluation).

Pathology and Laboratory

• Monitoring capabilities must include:

o Temperature range: -200°C to 300°C o Humidity and CO₂ monitoring

• System must comply with the following regulatory bodies:

o The Joint Commission, CAP, CDC, FDA, AABB, AATB, ISO 17025, USP 797, and

NIST

• Contractor must maintain and provide upon request:

o NIST and ISO certifications o Calibration and maintenance records o Service logs

Nutrition and Food Services

• Scheduled maintenance and annual calibration.

• On-call service for troubleshooting and site visits.

• Customizable alert system (email, printed alerts, text messages).

Canteen, Logistics

• Same requirements as Pharmacy.

Engineering, Biomedical Engineering

• Parts availability for all supported systems.

• System-Wide Requirements

• Service and Support

• Full-service plan covering all parts and labor for the duration of the contract.

• Use of OEM materials, parts, and toolkits for all maintenance.

• Availability of OEM replacement parts and consumables on-site or within 7 business days of request.

• Provision of OEM software updates.

• Maintenance performed by authorized, certified personnel.

• 24/7 remote telephone support.

• All travel costs related to maintenance, installation, and calibration must be included.

• Mandatory safety corrections must be documented with corrective action reports.

System Infrastructure

• Backup server to store historical data from all monitoring devices across all locations.

• Uninterruptible Power Supply (UPS) for all devices and software, if required.

• Telephone alarm system with Government-defined cascade capabilities.

Maintenance and Documentation

• All calibrations and preventive maintenance (PM) for VHSO sensors.

• All unscheduled maintenance and repairs, with documentation of corrective actions.

2.1. Infrastructure Components

2.1.1. System Data Logger: Also known as “Buffer and receiver”

2.1.1.1. The System Data Logger shall be government owned property upon award

2.1.1.2. The System Data Logger shall be able to operate on IPv6 network with RJ-45 ethernet connection.

2.1.1.3. The buffers and receivers shall be configured to work on a 900 MHz frequency

2.1.1.4. In the event of network interruption, the buffer is capable to storage up to 200 temperature points at 15-minute intervals for 30 consecutive days.

2.1.1.5. RoHS, CE, WEEE compliant

2.1.1.6. The buffers and receivers shall be powered by 120 VAC outlets

2.1.1.7. Automatic reconnect to server, repeater and transmitter if experience interruption of communication.

2.1.2. Signal booster: Also known as “Repeater”

2.1.2.1. The repeaters shall be government owned property upon award

2.1.2.2. The repeaters shall work on a 900MHz frequency, wirelessly communicate to

System Data Logger.

2.1.2.3. RoHS Compliant

2.1.2.4. The repeaters shall be powered by 120V AC

2.1.2.5. The repeaters shall have battery for unplanned power failure up to 24 hours

2.1.2.6. Automatic reconnect to buffer/receiver and transmitter if experience interruption of communication.

2.1.3. Temperature Transmitter and probe

2.1.3.1. Shall work on a 900 MHz Frequency, wirelessly communicate to System Data

Logger and Repeater.

2.1.3.2. Data Logger capability in the event of the transmitter lost communication to

System Data Logger and/or Repeater. Automatic reconnect and data transfer as the communication re-establish.

2.1.3.3. Minimal logging intervals of every 5 minutes

2.1.3.4. Minimum data storage for up to 32,000 data readings.

2.1.3.5. Wireless Firmware upgrades as need

2.1.3.6. Audible alarms for out-of-range temperature readings

2.1.3.7. Display screen for current, minimum, and maximum temperature with battery indicator icon.

2.1.3.8. NIST Traceable certified & ISO17025 transmitter and probe

2.1.3.9. Battery operated

2.1.3.10. Minimal 2 years hardware warranty

2.1.3.11. Minimal temperature reading accuracy of +/- 1.0 F (0.5C)

2.1.3.12. Non-liquid Solid simulator probe with Temperature range: -67F to 176 F (-55C to

81 C)

2.1.3.13. Probe has U.S patented calibration port

2.1.3.14 VHSO Requires temperature transmitter and probe that can store data log while transporting refrigerated and frozen medications from VHSO to CBOCs and veterans’ homes and upload into system when arrival back to VHSO.

2.1.4. Temperature/Humidity Transmitter and probe

2.1.4.1. Shall work on a 900 MHz Frequency, wirelessly communicate to System Data

Logger and Repeater.

2.1.4.2. Data Logger capability in the event of the transmitter lost communication to

System Data Logger and/or Repeater. Automatic reconnect and data transfer as the communication re-establish.

2.1.4.3. Minimal logging intervals of every 5 minutes

2.1.4.4. Minimum data storage for up to 32,000 data readings.

2.1.4.5. Wireless Firmware upgrades as need

2.1.4.6. audible alarms for out-of-range temperature/humidity readings

2.1.4.7. Display screen for current, minimum, and maximum temperature/humidity with battery indicator icon.

2.1.4.8. NIST Traceable certified & ISO17025 transmitter and probe (all devices placed in use must be certified)

2.1.4.9. Battery operated

2.1.4.10. Minimal 2 years hardware warranty

2.1.4.11. Minimal temperature reading accuracy of +/- 1.0 F (0.5C)

2.1.4.12. Non-liquid Solid simulator probe with Temperature range: -67F to 176 F (-55C to

81 C)

2.1.4.13. Probe has U.S patented calibration port

2.1.4.14. Relative Humidity: range 0%-100%

2.1.4.15. Relative Humidity Accuracy: +/-2% (10 to 90% RH)

2.1.4.16. RoHS Compliant

2.1.5. Temperature Probe Glycol

2.1.5.1. Glycol: NIST Traceable Temperature range -67F to 176 F (-55C to 81 C)

2.1.5.2. Compatible with Temperature Transmitter in section 2.1.3

2.1.6. Non-armored Low/Ultra-Low Temperature Probe

2.1.6.1. NIST Traceable Temperature range -328F to 311F (-200C to 155C)

2.1.6.2. Compatible with Temperature Transmitter in section 2.1.3

2.1.6.3. Shaft Material: Stainless

2.1.6.4. Shaft Length minimum: 3”

2.1.6.5. Cable length minimum: 10’

2.1.7. NIST Calibration Testers

NIST Traceable System tester for onsite spot check of temperature probe.

2.1.8. Pressure Monitor

2.1.8.1. NIST Traceable Measuring differential pressure range: -0.5 to 0.5 in WC

2.1.8.2. Pressure Fittings: Barbed fitting for ¼” O.D tubing, minimum 6’ length.

2.1.8.3. Cable length minimum: 8’

2.1.8.4. Transmitter shall work on a 900 MHz Frequency

2.1.8.5. 120V operated for Pressure monitor and Battery operated for transmitter

2.1.8.6. Backlit RGB LCD touchscreen with dimension approximately 2” x2” or larger, bar graph display.

2.1.8.7. Password Security

2.1.8.8. Audible and visible alarm

2.1.8.9. Certification: CE and RoHS

2.1.8.10. Include at least 2 wall plates

2.1.8.11. Customizable time delay on open/close contact.

2.1.9. CO2 Monitors

2.1.9.1. NIST Traceable CO2 (carbon dioxide) monitor

2.1.9.2. Wireless transmitter shall work on a 900 MHz Frequency

2.1.9.3. Plastic Case/housing shall be dust proof and waterproof to IP65 standards,

2.1.9.4. CO2 range up to 20% of CO2

2.1.9.5. Has multiple range setting

2.1.9.6. Power source: 24V or battery

2.1.9.7. Shaft Length minimum: 3.75”

2.1.9.8. Cable Length minimum: 10’

2.1.9.9. Certification: CE, RoHS, WEEE, NIST

2.2. Software:

2.2.1. Application Feature

2.2.1.1. The data collected shall assist end user to meet compliances for The Joint

Commission, CLIA CDC, HACCP, AABB, AATB, CAP, FDA 21 CFR Part 11/

2.2.1.2. Data collect points including, but not limited to: Temperature (including Ultra-low), Relative Humidity, Differential Pressure, CO2, and O2 depletion etc.

2.2.1.3. Temperature monitoring shall allow option for Fahrenheit or Celsius units.

2.2.1.4. Capable to allow of pdf NIST certificate & calibration upload into the software sensor page for record keeping and retrieve.

2.2.1.5. Provide custom reports per department needs: Including, but not limited to, Equipment QA report, sensor history report, Equipment Trend report, Configuration Change report, Alert by day report, Sensor alarm report,

2.2.1.6. Custom views per user capability including, but not limited to, graph that is scalable (zoom) and interactive, active alarm list, etc.

2.2.1.7. Capable to export reports to MS Excel and PDF format for data sharing.

2.2.1.8. Each monitor point shall have at least: device name, transmitter/probe ID, department name, Location, alarm range, etc.

2.2.1.9. Map view of hardware infrastructure location in the software: Buffer/Receiver and

Repeater.

2.2.1.10. Notification:

• Method of Notification: Cellular Phone Texting, email, and pop up through the software application, IVR (Interactive Voice Respond) call to telephone.

Capability of human phone alerting.

• Alarm Notification is configurable and allow escalation workflow to approximately

6 levels, in the event the primary responder is not available.

• Alarm Parameter including but not limited to: Low Battery, high/low limit, miscommunication.

2.2.2. Software Infrastructure:

2.2.2.1. The temperature monitoring system shall monitor 24/7 within the VA network environment.

2.2.2.2. The software shall be TRM approved prior to quote (http://trm.oit.va.gov/).

2.2.2.3. Software application shall be a web-based application compatible with VA approved chromium web browser (Chrome and MS Edge) with socket layer

(SSL, HTTPS) on VA Window 10 workstation. Hard client shall not be a requirement

2.2.2.4. Software shall utilize FIPS-140 compliant encryption algorithms and/or in progress of certifying the encryption protocol. Contractor shall provide evidence and proof of active certifying progress if not FIPS-140 certified at the time of contract award. https://csrc.nist.gov/publications/detail/fips/140/2/final

2.2.2.5. Database is Time stamped and cannot be altered through the user interface

2.2.2.6. User Access Management:

• Unlimited User license http://trm.oit.va.gov/

• Biomedical Engineering: Capable to manage all configuration of the VHSO database.

• VHSO Superusers: Capable to manage all alarm configuration, notification, User management, and data analytic report of the department

• VHSO Alarm Management User: capable to acknowledge and/or clear an alarm/notification.

• VHSO View only User: capable to view any data/report/alarm but can’t make any change or alarm management.

2.2.3. Server Infrastructure:

2.2.3.1. Capable of operating on VA server virtual environment

2.2.3.2. Application server shall be capable of handling at least 10 SQL databases. VA is intending to segregate 1 database per VAMC.

2.2.3.3. Window OS, Server OS 2019 or later.

3. Installation Requirements

3.1. Contractor Project Management Plan

The contractor shall deliver a Contractor Project Management Plan (CPMP) that provides the following information:

• Project Organization and Leadership, and Resource Management Plan

• Project Schedule to include Milestones, Deliverables, and Critical Path

• Verification & Validation (V&V) Plan

• Training Plan

• Operations & Maintenance Plan

• Project Closeout Activities/Procedures

The CPMP shall document the contractor’s approach, timeline, and tools to be used in execution of the contract. The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks, and resource support.

Operation Hours: Monday-Friday 8:00am-4:30PM Local Time. May be negotiable.

3.2. Professional Services

3.2.1. Hardware Infrastructure Design:

3.2.1.1. Onsite Assessment of hardware infrastructure design (Buffer/Receiver and repeater) is required for the following locations:

Facility Address NSF Floor

Veterans Healthcare Center of the Ozarks

1100 N. College Ave. Fayetteville, AR 72703 TBD 4

Branson, MO CBOC 5571 North Gretna Rd. Branson, MO 65616 TBD 2

Fort Smith, AR CBOC 5700 Phoenix Pl. Fort Smith, AR

72903 TBD

Jay, OK CBOC 1569 N. Main Jay, OK 74346 TBD 1

Joplin, MO CBOC 3015 S. Connecticut Joplin, MO

64804 TBD 2

Ozark, AR CBOC 2713 W. Commercial Ozark, AR

72949 TBD 1

Springfield, MO CBOC 1850 W. Republic Rd. Springfield, MO 65807 TBD 1

3.2.1.2. Required hardware types and amounts to be determined by contracted company on-site assessment.

3.2.1.3. Hardware infrastructure design of remaining physical address location may be completed through VA CAD space drawing.

3.2.1.4. A complete hardware infrastructure Design shall be provided to Facility VA Point of Contact for approval prior to equipment deliver and installation.

3.2.1.5. All hardware infrastructure component shall be label and identify in the software

MAP View.

3.2.2. Server Infrastructure

3.2.2.1. Collaboration main facility Biomedical Engineering to request server and database build through VA OIT virtual server environment.

3.2.2.2. Contractor shall be responsible to configure and install application to a VA provided servers and database (SQL).

3.2.3. System/Application Configuration:

3.2.3.1. Collaborate with Service Line Leads to understand and document the specific monitoring and reporting requirements for each service. This information is distilled into customized application configuration and environmental monitoring workflow documentation.

3.2.3.2. Ensure standardization in naming conventions, alarm profiles, notification, and escalation profiles. This supports the organization’s leadership in ensuring that critical products and environments are all managed and monitored in compliance with organizational standards.

3.2.3.3. Create customized configuration within the application and coordinate hardware installation for successful application of standards

3.2.3.4. Perform quality review and test of system configuration prior to go-live to ensure reliable monitoring.

3.2.3.5. Conduct application training sessions for all types of users (Administrators, Superuser, Alarm Management user, and viewer user)

3.2.3.6. Conduct technical training sessions for station Biomedical Engineering staff.

Training include but not limited to: Configuring Buffer/receiver, repeater, transmitter, and server reboot sequent.

3.2.3.7. Assist in establishing Temperature governance structure.

3.2.3.8. Provide documentation of all design, configuration, and training documentation for custom Temperature system. Include: serial number, IP addresses, and MAC addresses, physical port of each Buffer/Receiver.

3.2.3.9. Configure Transmitters in the application per Service Lines requirement.

3.2.3.10. Post-Implementation:

Post Project Follow-up/ Support 2-Week Post Hand- off Account Health Report

Post Project Follow-up/ Support Send Report for Customer Review

Post Project Follow-up/ Support 6-Week Account Health Report

Post Project Follow-up/ Support Perform dB Extract and Analysis

Post Project Follow-up/ Support Send Report for Customer Review

Post Project Follow-up/ Support 6-Month Account Health Report

Post Project Follow-up/ Support Perform dB Extract and Analysis

Post Project Follow-up/ Support Send Report for Customer Review

Post Project Follow-up/ Support End user training documentation

3.2.4. Installation

3.2.4.1. Contractor completes turn-key installation and registration of all sensors and hardware infrastructure as determined by contracted company on-sight assessment at all physical address locations.

Contractor must also provide initial training and documentation of training during or after installation and prior to “go-live”.

4. Operation and Maintenance per server instance

4.1. Hours of Operations

• The contractor shall provide telephone customer support to system end users 24/7.

• Support starts the day of Server GO LIVE

4.2. Schedule Maintenance

• Software upgrade and update is included, with no additional cost.

• Software upgrade and update shall be scheduled with VHSO Biomedical

Engineering

• A change order request shall be completed and approved by VHSO Biomedical

Engineering prior to upgrade/update.

• Annual Onsite hardware infrastructure reinspection and calibration. Change all repeater batteries during inspection.

4.3. Unscheduled Maintenance

• Unscheduled software maintenance: communicate VHSO Biomedical Engineering immediately prior to action is taken

• Unscheduled hardware infrastructure failure: communicate to VHSO Biomedical

Engineering plan of repair/replacement.

• The contractor shall provide all labor, materials, hardware, maintenance, software, and support necessary to ensure the continuous environmental monitoring system functions at full capacity while in use at the facility. This includes all scheduled and unscheduled maintenance for a period of one base year plus four option years.

• Additionally, the contractor shall supply all replacement devices, parts, and or equipment on station to maintain OEM standards in the event of an emergent equipment failure. If no replacement parts/equipment are available on location, the contractor must supply the Government with the requested parts or equipment within 7 business days of receipt of email/written or phone request.

5. Period of Performance

This contract includes five (5) consecutive ordering periods. The first ordering period will commence on the date of the award and continue for twelve (12) months. Each subsequent ordering period shall begin the day after the preceding ordering period ends and continue for twelve (12) months.

6. Place of Performance

Locations of Performance within VHSO

• Veterans Healthcare System of the Ozarks (Main facility)

1100 N. College Ave Fayetteville, AR 72703

• Gene Taylor Community Based Outpatient Clinic

1850 W. Republic Rd. Springfield, MO 65807

• Fort Smith, AR Community Based Outpatient Clinic

5700 Phoenix Pl. Fort Smith, AR 72903

• Branson, MO Community Based Outpatient Clinic

5571 North Gretna Rd. Branson, MO 65616

• Joplin, MO Community Based Outpatient Clinic

3015 S. Connecticut Joplin, MO 64804

• Jay, OK Community Based Outpatient Clinic

1569 N. Main Jay, OK 74346

• Ozark, AR Community Based Outpatient Clinic

2713 W. Commercial Ozark, AR 72949

7. RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Veterans Health Care System of the Ozarks records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their

VHSO contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act

(FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with

Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

• VHSO and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHSO or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the

Head

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 19.00 EA __________________ __________________

Base Station - Buffer and Receiver Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables PRODUCT/SERVICE CODE: 6685 - Pressure, Temperature, and Humidity Measuring and Controlling Instruments

MANUFACTURER PART NUMBER (MPN): 10000-5-P-US

0002 17.00 EA __________________ __________________

Signal Repeater Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables PRODUCT/SERVICE CODE: 6685 - Pressure, Temperature, and Humidity Measuring and Controlling Instruments

0003 1.00 EA __________________ __________________

Additional Software Database Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables PRODUCT/SERVICE CODE: 6685 - Pressure, Temperature, and Humidity Measuring and Controlling Instruments

MANUFACTURER PART NUMBER (MPN): 10400-1

0004 122.00 EA __________________ __________________

MX41-900MHZ data logger ISO Calibration & Probe 10118 Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling

Industrial Process Variables PRODUCT/SERVICE CODE: 6685 - Pressure, Temperature, and Humidity Measuring and Controlling Instruments

MANUFACTURER PART NUMBER (MPN): MX4110SA109M-025

0005 3.00 EA __________________ __________________

MX41-900MHZ data logger ISO Calibration & Slimline Ultra-Low Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables PRODUCT/SERVICE CODE: 6685 - Pressure, Temperature, and Humidity Measuring and Controlling Instruments

MANUFACTURER PART NUMBER (MPN): MX4110SC109M-025

0006 115.00 EA __________________ __________________

MX41-900MHZ Data Logger Temp/Humidity - ISO Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables PRODUCT/SERVICE CODE: 6685 - Pressure, Temperature, and Humidity Measuring and Controlling Instruments

MANUFACTURER PART NUMBER (MPN): MX4110S0009M-040

0007 1.00 EA __________________ __________________

15 Ft Liquid Submersible Probe w.phono plug Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables PRODUCT/SERVICE CODE: 6685 - Pressure, Temperature, and Humidity Measuring and Controlling Instruments

MANUFACTURER PART NUMBER (MPN): 2020P-15

0008 8.00 EA __________________ __________________

Solid Simulator Probe - NIST - 30' w.phono plug Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 334513 - Instruments and Related

Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables PRODUCT/SERVICE CODE: 6685 - Pressure, Temperature, and Humidity Measuring and Controlling Instruments

MANUFACTURER PART NUMBER (MPN): 10113P-30-032

0009 9.00 EA __________________ __________________

MX41-900MHZ data logger NIST Calibration (900MHz Transmitter w/ ability to do both ambient temp and humidity) Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables PRODUCT/SERVICE CODE: 6685 - Pressure, Temperature, and Humidity Measuring and Controlling Instruments

MANUFACTURER PART NUMBER (MPN): MX4110S0009M-032

0010 1.00 EA __________________ __________________

Basic Remote Training Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10732-B

0011 249.00 EA __________________ __________________

FCS-Services - Enterprise Design & Implementation Services Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

0012 3.00 EA __________________ __________________

FCS-Services - Enterprise Design & Implementation Services Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): FCS-SERVICES

0013 200.00 EA __________________ __________________

ProAct Basic - Managed Alarm Service - (per event) Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10756

0014 1.00 YR __________________ __________________

Lumity 24/7 Remote Support Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10722-L1-4

0015 1.00 EA __________________ __________________

Installation Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10610

0016 122.00 EA __________________ __________________

On-Site Calibration - NIST/ISO 17025 Pre-existing Transmitters / Probes (Min 12) Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665

0017 115.00 EA __________________ __________________

On-Site – NIST / ISO17025 Calibration - Temp / Humidity (12 Minimum) Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665-HT

0018 3.00 EA __________________ __________________

On-Site NIST Calibration - Ultra Low Probes (12 Minimum) Ordering Period: 1 POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665-032-UL

1001 1.00 YR __________________ __________________

Lumity 24/7 Remote Support Ordering Period: 2 POP Begin: 09-26-2026 POP End: 09-25-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10722-L1-4

1002 122.00 EA __________________ __________________

On-Site Calibration - NIST/ISO 17025 Pre-existing Transmitters / Probes Ordering Period: 2 POP Begin: 09-26-2026 POP End: 09-25-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

MANUFACTURER PART NUMBER (MPN): 10665

1003 115.00 EA __________________ __________________

On-Site – NIST / ISO17025 Calibration - Temp / Humidity Ordering Period: 2 POP Begin: 09-26-2026 POP End: 09-25-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665-HT

1004 3.00 EA __________________ __________________

On-Site NIST Calibration - Ultra Low Probes Ordering Period: 2 POP Begin: 09-25-2026 POP End: 09-25-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665-032-UL

2001 1.00 YR __________________ __________________

Lumity 24/7 Remote Support Ordering Period: 3 POP Begin: 09-26-2027 POP End: 09-25-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10722-L1-4

2002 122.00 EA __________________ __________________

On-Site Calibration - NIST/ISO 17025 Pre-existing Transmitters / Probes Ordering Period: Option 3 POP Begin: 09-26-2027 POP End: 09-25-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and

2003 115.00 EA __________________ __________________

On-Site – NIST / ISO17025 Calibration - Temp / Humidity Ordering Period: 3 POP Begin: 09-26-2027 POP End: 09-25-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665-HT

2004 3.00 EA __________________ __________________

On-Site NIST Calibration - Ultra Low Probes Ordering Period: Option POP Begin: 09-26-2027 POP End: 09-25-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665-032-UL

3001 1.00 YR __________________ __________________

Lumity 24/7 Remote Support Ordering Period: 4 POP Begin: 09-26-2028 POP End: 09-25-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10722-L1-4

3002 122.00 EA __________________ __________________

On-Site Calibration - NIST/ISO 17025 Pre-existing Transmitters / Probes Ordering Period: 4 POP Begin: 09-26-2028 POP End: 09-25-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

3003 115.00 EA __________________ __________________

On-Site – NIST / ISO17025 Calibration - Temp / Humidity Ordering Period: 4 POP Begin: 09-26-2028 POP End: 09-25-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665-HT

3004 3.00 EA __________________ __________________

On-Site NIST Calibration - Ultra Low Probes Ordering Period: 4 POP Begin: 09-26-2028 POP End: 09-25-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665-032-UL

4001 1.00 YR __________________ __________________

Lumity 24/7 Remote Support Ordering Period: 5 POP Begin: 09-26-2029 POP End: 09-25-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10722-L1-4

4002 122.00 EA __________________ __________________

On-Site Calibration - NIST/ISO 17025 Pre-existing Transmitters / Probes Ordering Period: 5 POP Begin: 09-26-2029 POP End: 09-25-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665

4003 115.00 EA __________________ __________________

On-Site – NIST / ISO17025 Calibration - Temp / Humidity Ordering Period: 5

POP Begin: 09-26-2029 POP End: 09-25-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665-HT

4004 3.00 EA __________________ __________________

On-Site NIST Calibration - Ultra Low Probes Ordering Period: 5 POP Begin: 09-26-2029 POP End: 09-25-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

MANUFACTURER PART NUMBER (MPN): 10665-032-UL

GRAND TOTAL __________________

SCHEDULE NOTES:

(1) Orders may be issued by mail, email, or facsimile.

(2) Orders may only be placed by warranted contracting officers of VHA Network Contracting Office 16 (NCO 16).

(3) Orders will be priced based on the price(s) in effect on the date the order is signed by the Contracting Officer.

(4) The total guaranteed minimum value of this contract is $2,500.00. The Government makes no other guarantees regarding combined or individual order amounts.

(5) The maximum capacity (value) for this contract, including all orders placed against it is limited to $1,000,000.00. This amount shall not be exceeded by any individual order, or combination of orders placed.

(6) Neither this contract nor any order placed against it authorize payment of any cancellation charges to the contractor or any other entity, including but not limited to subcontractors.

For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the…