J065--Test Equipment Calibrations Base

Closed Pre-Solicitation Posted Oct 3, 2025

A newer solicitation was posted. See the latest solicitation from Nov 7, 2025.

Solicitation number: 36C25626Q0033
Agency: Veterans Integrated Service Network 16 Veterans Health Administration, Department of Veterans Affairs
Responses due: Oct 7, 2025, 1:00 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 811210 Electronic and Precision Equipment Repair and Maintenance
PSC: J065 Maint/Repair/Rebuild Of Equipment- Medical, Dental, And Veterinary Equipment And Supplies
Place of performance: Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard 77056, United States
Points of contact: Kolbi Barton kolbi.barton@va.gov (501) 216-5549

Notice details come from SAM.gov. Updated Oct 3, 2025.

About this opportunity

Written by GovTribe AI · Oct 3, 2025

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 has issued a Sources Sought Notice to identify potential contractors for annual calibration services of biomedical test equipment at the Michael E. DeBakey VA Medical Center in Houston, Texas. The procurement seeks a contractor to perform on-site calibrations of approximately 100 pieces of test equipment from manufacturers including Fluke Instruments and Pronk Technologies, encompassing multimeters, safety analyzers, defibrillator analyzers, and various medical simulation equipment. Contractors must possess ISO 17025 accreditation and demonstrate at least five years of experience in biomedical equipment calibration, while providing detailed documentation for each calibrated item. This Sources Sought Notice has a response deadline of October 7, 2025, and serves as market research to determine the appropriate procurement strategy rather than a formal solicitation. The VA emphasizes that responses are voluntary and will not be compensated, with the actual solicitation to be posted separately on Federal Contract Opportunities or GSA websites.

The opportunity operates under NAICS code 811210 with a Small Business Administration size standard of $34,000,000, though no specific set-aside designation has been determined pending the market research results. The calibration services must commence within 30 days of contract award and will be performed annually during the Biomed shop's operational hours of 6:00 a.m. to 11:59 p.m. Central Time, Monday through Friday, excluding federal holidays. While no specific contract value or budget range has been disclosed in this preliminary notice, the scope involves ongoing annual maintenance of the medical center's biomedical testing equipment inventory. The VA will use the responses to this Sources Sought Notice to inform their procurement strategy decisions, including whether to pursue unrestricted competition, set-aside provisions, or sole source acquisition approaches. No incumbent contractors or current service providers are identified in the documentation provided.

Notice text

As posted on SAM.gov.

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI:

1. Title: Equipment Calibration Tests 36C25626Q0033

2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation the VA intends on issuing shortly for the following:

See draft Performance Work Statement (PWS)

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code 811210 is $34,000,000.

3. Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following:

Point(s) of contact name: _______________________________________________

Address: ___________________________________________________

Telephone number: ___________________________________________

Email address: _______________________________________________

Company's business size: ________________________________________________

Data Universal Numbering System (DUNS) #: _______________________________

e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite __________________ NAICS code?

Please provide proof of qualifications.

f. Is your company available under any Government Wide Agency Contract (GWAC), General

Services Administration (GSA) Schedule, Indefinite Delivery Indefinite Quantity (IDIQ), and/or

Blanket Purchase Agreement (BPA)?

If so, please identify the contract number for the Government to review as part of this Market Research.

4. Opportunity/Market Pricing: The MEDVAMC is seeking information from potential vendors on their ability to provide the required service. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation.

RFI responses are due by 12:00 noon (CST), Tuesday, October 7, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to Kolbi.Barton@va.gov the subject line shall read: Equipment Calibration Tests. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 3(a) - 3(f).

Please provide the information you deem relevant to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as Market Research and will not be released outside of the MEDVAMC Purchasing and Contract Team.

7. Contact Information:

Kolbi Barton

Kolbi.Barton@va.gov

Your response to this notice is greatly appreciated!

Draft

STATEMENT OF WORK

INTRODUCTION

This Statement of Work (SOW) outlines the requirements and responsibilities for performing annual calibrations on biomedical test equipment. The purpose of this calibration is to ensure that all biomedical equipment operates accurately and reliably to support the healthcare services provided by the Michael E. Debakey VA Medical Center.

SCOPE OF WORK

The contractor shall perform calibration services for the biomedical test equipment listed in Appendix A. The calibration process must comply with industry standards and manufacturer's recommendations.

OJECTIVES:

To ensure all biomedical test equipment is calibrated and functioning within specified parameters.

To minimize downtime and ensure that equipment is available for use.

To maintain compliance with relevant regulations and standards.

Contractor Requirements:

The contractor must be ISO 17025 accredited for calibration services.

The contractor must have at least five years of experience in calibrating biomedical equipment.

The contractor must provide evidence of technician qualifications and training.

Tasks and Deliverables:

Pre-Calibration Inspection

Perform a visual and functional inspection of each piece of equipment to identify any obvious defects or issues before calibration.

Calibration Process

Calibrate each piece of biomedical test equipment according to the manufacturer s specifications and industry standards. Use traceable references and standards to perform calibrations.

Documentation

Provide a detailed calibration report for each piece of equipment, including pre- and post-calibration readings, calibration dates, and next due dates. Affix calibration stickers to each piece of equipment.

Post- Calibration Verification

Perform functional checks to ensure that calibrated equipment is operatable within specified parameters. Resolve any issues identified during the verification process.

Place of Performance

Calibrations will be performed on-site at:

Michael E. Debakey VA medical Center

2002 Holcombe Blvd

Houston, TX 77030

In cases where on-site calibration is not feasible, equipment may be shipped to the contractor s accredited calibration lab.

Schedule

Calibrations shall be completed annually. The initial calibration services shall commence within 30 days of the contract award. Subsequent calibrations shall be scheduled to occur at the same time each year.

Services shall be performed during Biomed shop hours, 6:00 a.m. CT through 11:59 p.m. CT, Monday through Friday, excluding Federal holidays.

Federal Holidays observed by the VAMC are:

New Years' Day

Martin Luther King Day

Presidents' Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans' Day

Thanksgiving Day

Christmas Day

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by the President s Proclamation

Standards and Compliance

The contractor must comply with the following standards and regulations:

ISO/IEC 17025: General Requirements for the Competence of Testing and Calibration Laboratories

ANSI/NCSL Z540-1: American National Standard for Calibration

Manufacturer specifications and guidelines

Quality Assurance

The contractor shall maintain a comprehensive quality assurance program to ensure that all calibrations are performed accurately and consistently. QA records shall be made available to VA upon request.

Appendix A: Equipment List

Model

Nomenclature

Fluke Instruments

Serial #

ID#

Location

116

Multimeter, Digital

Fluke Instruments

27061012

NONE

Biomedical

11-661-18

Temperature Meter

Fisher Scientific

140434837

NONE

Blood Bank

14-648-3

Timer, Digital

Hrs:mi Fisher Scientific

140498494

NONE

Blood Bank

14-648-3

Timer, Digital

Hrs:mi Fisher Scientific

140763577

NONE

Blood Bank

175

Multimeter, Digital

Fluke Instruments

38170146

NONE

Biomedical

175

Safety Analyzer, Digit

Fluke Biomedical/al

1819003

EE144010

Biomedical

175

Safety Analyzer, Digit

Fluke Biomedical/al

1818008

EE144013

Biomedical

175

Safety Analyzer, Digit

Fluke Biomedical/al

1818009

EE144011

Biomedical

179

Multimeter, Digital

Fluke Instruments

27730001

NONE

Biomedical

179

Multimeter, Digital

Fluke Instruments

47920769

NONE

Biomedical

179

Multimeter, Digital

Fluke Instruments

43890220

NONE

Biomedical

179

Multimeter, Digital

Fluke Instruments

29470422

NONE

Biomedical

179

Multimeter, Digital

Fluke Instruments

27730006

NONE

Biomedical

179

Multimeter, Digital

Fluke Instruments

29470381

NONE

Biomedical

179

Multimeter, Digital

Fluke Instruments

47920771

NONE

Biomedical

179

Multimeter, Digital

Fluke Instruments

48570081

NONE

Blood Bank

179

Multimeter, Digital

Fluke Instruments

39200325

NONE

Biomedical

179

Multimeter, Digital

Fluke Instruments

48570079

NONE

Blood Bank

22110

Thermocouple

Augustine/arizant

5806

NONE

Biomedical

22110

Thermocouple

Augustine/arizant

5794

NONE

Biomed

4185

Hygrometer, Digital

Control Company/fi

140462586

NONE

Blood Bank

461895

Tachometer, Photo/c

Extech Instruments

H.251854

NONE

Biomedical

50S

Temperature Meter

Fluke Instruments

75580020

NONE

Biomed

5KG

Weight, Class 4

All

20732

NONE

Biomedical

650-900

Pressure Meter,

Digit Utah Medical Products

1122568-002

NONE

Biomed

650-900

Pressure Meter,

Digit Utah Medical Products

1122568-003

NONE

Biomed

650-900

Pressure Meter,

Digit Utah Medical Products

1122568-004

NONE

Biomed

Multimeter, Digital, 3.

Fluke Instruments

65860328

NONE

Biomedical

87V

Multimeter, Digital, 3.

Fluke Instruments

44010127

NONE

Biomedical

CUFFLINK

Nibp Monitor Tester

Fluke Biomedical

3500

EE43369

Biomedical

DPM-2

Pressure Meter, Digit

Bio-tek Instruments

117779

NONE

Biomedical

DPM-3

Pressure Meter, Digit

Fluke Biomedical/al

173186

NONE

Biomedical

DSTA-40

Temperature Meter,

L Sims/smiths Medical

88000426

NONE

Biomedical

DSTA-40

Temperature Meter,

L Sims/smiths Medical

88001299

NONE

Biomedical

DSTA-40

Temperature Meter,

L Sims/smiths Medical

88001355

NONE

Biomedical

DT-207B

Tachometer, Laser,

Shimpo

75089011

NONE

Biomedical

EJ-300

Scale, Digital, 310g /

A&d Company

5A2823290

NONE

Biomedical

EJ-300

Scale, Digital, 310g /

A&d Company

5A2887753

NONE

Biomedical

EJ-300

Scale, Digital, 310g /

A&d Company

5A2849389

NONE

Biomedical

ESA609

Safety Analyzer, Digit

Fluke Biomedical

5051033

MX2386741

Biomedical

ESA609

Safety Analyzer, Digit

Fluke Biomedical

5059059

MX2386743

Biomedical

ESA609

Safety Analyzer, Digit

Fluke Biomedical

5059060

MX2386737

Biomedical

ESA612

Safety Analyzer, Auto

Fluke Biomedical

2542037

EE160792 B

iomedical 0

ESA612

Safety Analyzer, Auto

Fluke Biomedical

9969044

EE132465 B

iomedical 0

ESA614

Safety Analyzer Fluke

Fluke Biomedical

5006064

MX2150092

Biomedical

ESA615

Safety Analyzer

Fluke Biomedical

4393555

MX1867069

Biomed

ESA615

Safety Analyzer

Fluke Biomedical

4389040

MX1867072

Biomed

IMPULSE3000

Defibrillator Analyzer

Fluke Biomedical

1791

NONE

Biomedical

IMPULSE3000

Defibrillator Analyzer

Fluke Biomedical

1790

NONE

Biomedical

IMPULSE3000

Defibrillator Analyzer

Fluke Biomedical

1789

NONE

Biomedical

IMPULSE3000

Defibrillator Analyzer

Fluke Biomedical

925

NONE

Biomedical

IMPULSE7000DP

Defibrillator Analyzer

Fluke Biomedical

4753006

MX2021447

Biomedical

IMPULSE7000DP

Defibrillator Analyzer

Fluke Biomedical

2561043

EE160794

Biomedical

MEDTESTER500

Safety Analyzer

Auto Dynatech Nevada I

0762

MX116066

Biomedical

MPS450

Multiparameter Simul

Fluke Biomedical/al

256401

EE160795

Biomed

MPS450

Multiparameter Simul

Fluke Biomedical/al

256402

EE160796

Biomed

OXSIMOX-1

Spo2 Simulator, Spo

Pronk Technologie

OX4830

NONE

Biomed

OXSIMOX-1

Spo2 Simulator, Spo

Pronk Technologie

OX5993

NONE

Biomed

OXSIMOX-1

Spo2 Simulator, Spo

Pronk Technologie

OX5992

NONE

Biomed

OXSIMOX-1

Spo2 Simulator, Spo

Pronk Technologie

OX1644

NONE

Biomed

OXSIMOX-2

Spo2 Simulator, Spo

Pronk Technologie

OX2949

NONE

Biomed

OXSIMOX-2

Spo2 Simulator, Spo

Pronk Technologie

OX2946

NONE

Biomed

PROSIM 3

Multiparameter Simul

Fluke Biomedical

4573038

NONE

Biomedical

PROSIM 3

Multiparameter Simul

Fluke Biomedical

4572008

NONE

Biomedical

PROSIM 8

Multiparameter Simul

Fluke Biomedical

2562026

EE160793

Biomedical

QA-ESIII

Esu Analyzer

Fluke Biomedical

5562067

MX2603305

Biomedical

QA-ESIII

Esu Analyzer

Fluke Biomedical

5130002

MX2385483

Biomedical

QA-ESIII

Esu Analyzer

Fluke Biomedical

4666042

MX1986826

Biomedical

RS-200

Decade Resistance B

Iet Labs Incorporat

C1-05221518

NONE

Biomedical

RS-200

Decade Resistance B

Iet Labs Incorporat

C1-05221502

NONE

Biomedical

RS-200

Decade Resistance B

Iet Labs Incorporat

5070802

NONE

Biomedical

RS-200

Decade Resistance B

Iet Labs Incorporat

6625-9044

NONE

Biomed

SAFETSIMST-1

Safety Analyzer

Pronk Technologie

1883

NONE

Biomedical

SAFETSIMST-1-M

Safety Analyzer, Mob

Pronk Technologie

3212

NONE

Biomedical

SAFETSIMST-1-M

Safety Analyzer, Mob

Pronk Technologie

3223

NONE

Biomedical

SIGMAPACE1000

Pacemaker Analyzer

Fluke Biomedical/al

5604029

NONE

Biomedical

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

11710

NONE

Biomedical

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

5041

EE148404

Biomedical

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

11698

NONE

Biomedical

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

5990

NONE

Biomedical

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

10227

NONE

Biomedical

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

5040

EE148403

Biomedical

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

2431

M116088

Biomedical

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

5991

NONE

Biomedical

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

7795

NONE

Biomedical

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

7778

NONE

Biomedical

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

6398

NONE

Biomedical

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

2683

NONE

Biomedical

SPOTLIGHT SIM

Spo2 Simulator

Fluke Biomedical/al

2554100-SL

NONE

Biomedical

TC-12

Digital Thermometer,

Hampshire Control

1602 2913 306

NONE

Blood Bank

TC-12

Digital Thermometer,

Hampshire Control

1602 2913 307

NONE

Blood Bank

TDS3012B

Oscilloscope, Digital,

Tektronix, Inc.

B027042

NONE

Biomedical

ULT-2020

Ultrasound Leakage

Bc Biomedical

733123534

MX2830620

Biomedical

ULT-2020

Ultrasound Leakage

Bc Biomedical

733124739

MX2755602

Biomedical

VIC-212

Scale, Digital, 210g

Acculab

24754181

NONE

Biomedical

461920

Tachometer Tachom

Extech Instruments

Z425821

Biomedical

461920

Tachometer Tachom

Extech Instruments

Z425822

Biomedical

OXSIMOX-2

Spo2 Simulator

Pronk Technologie

13368

Biomedical

OXSIMOX-2

Spo2 Simulator

Pronk Technologie

13414

Biomedical

OXSIMOX-2

Spo2 Simulator

Pronk Technologie

13302

Biomedical

OXSIMOX-2

Spo2 Simulator

Pronk Technologie

13304

Biomedical

OXSIMOX-2

Spo2 Simulator

Pronk Technologie

13358

Biomedical

OXSIMOX-2

Spo2 Simulator

Pronk Technologie

13427

Biomedical

OXSIMOX-2

Spo2 Simulator

Pronk Technologie

13367

Biomedical

OXSIMOX-2

Spo2 Simulator

Pronk Technologie

13352

Biomedical

OXSIMOX-2

Spo2 Simulator

Pronk Technologie

13364

Biomedical

OXSIMOX-2

Spo2 Simulator

Pronk Technologie

13359

Biomedical

SAFETSIMST-1-M

Safety Analyzer

Pronk Technologie

6061

Biomedical

SAFETSIMST-1-M

Safety Analyzer

Pronk Technologie

6116

Biomedical

SAFETSIMST-1-M

Safety Analyzer

Pronk Technologie

6110

Biomedical

SAFETSIMST-1-M

Safety Analyzer

Pronk Technologie

6112

Biomedical

SAFETSIMST-1-M

Safety Analyzer

Pronk Technologie

6102

Biomedical

SAFETSIMST-1-M

Safety Analyzer

Pronk Technologie

6161

Biomedical

SAFETSIMST-1-M

Safety Analyzer

Pronk Technologie

6103

Biomedical

SAFETSIMST-1-M

Safety Analyzer

Pronk Technologie

6079

Biomedical

SAFETSIMST-1-M

Safety Analyzer

Pronk Technologie

6107

Biomedical

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

15353

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

15315

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

15376

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

15377

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

15360

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

15362

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

15379

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

15410

SIMCUBESC-5

Nibp Monitor Tester

Pronk Technologie

15312

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

11348

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

11358

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

11418

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

11374

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

11375

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

11356

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

11325

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

11370

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

11318

SIMSLIMSL-8

Multiparameter Simul

Pronk Technologie

11372

DEPOT

CS-301

Decade Capacitance

Iet Labs Incorporat

12061004

NONE

Biomed

302086SD02L60

Pressure Gage, Digit

Ashcroft, Inc.

1305088

NONE

Biomedical

302089SD02L600

Pressure Meter, Digit

Ashcroft, Inc.

1318257

NONE

Biomedical

302089SD02L600

Pressure Meter, Digit

Ashcroft, Inc.

1318259

NONE

Biomedical

302089SD02L600

Pressure Meter, Digit

Ashcroft, Inc.

1318269

NONE

Biomedical

3KG

Weight, Class 1 1:1 T

All

14175-1

NONE

Biomedical

302089SD02L600

Pressure Met Digital

Ashcroft, Inc.

2022407

None

Biomedical

2KG

Weight, Class 4, 2kg

Troemner/all

20674

NONE

Biomedical

FLOWTRAXFT-2

Iv Pump Analyzer

Pronk Technologie

3526

NONE

Biomedical

FLOWTRAXFT-2

Iv Pump Analyzer

Pronk Technologie

3558

NONE

Biomedical

4081K

Ventilator Tester

Tsi, Inc.

4081 2035 029

NONE

Biomedical

4081G

Ventilator Tester

Tsi, Inc.

40811334007

NONE

Biomedical

VT900A

Ventilator Tester

Fluke Biomedical/al

5621505

NONE

Biomedical

TAT5000

Temperature Calibrat

Exergen Corporatio

A877942

NONE

Biomedical

PBB-1

Temperature Calibrat

Exergen Corporatio

A877942-1

NONE

Biomedical

SRC-MAX

Spo2 Simulator

Nellcor

G17800207

NONE

Biomedical

PRESSURE MAX

Pressure Met Pressur

Pronk Technologie

1195

Biomedical

PRESSURE MAX

Pressure Met Pressur

Pronk Technologie

1197

Biomedical

PRESSURE MAX

Pressure Met Pressur

Pronk Technologie

1200

Biomedical

PRESSURE MAX

Pressure Met Pressur

Pronk Technologie

1205

Biomedical

PRESSURE MAX

Pressure Met Pressur

Pronk Technologie

1206

Biomedical

435

Power Analyzer

Fluke Instruments

13290028

EE137276

Biomedical

(End of Document)

Attachments

Files attached to this notice, newest first
File	Type	Posted
36C25626Q0033.docx	DOCX document	Oct 3, 2025

Notice history

Notices posted for this opportunity, newest first
Notice	Type	Posted
J065--RFQ Test Equipment Calibrations Latest solicitation	Solicitation	Nov 7, 2025
J065--Test Equipment Calibrations Base This notice · Original	Pre-Solicitation	Oct 3, 2025

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