36C25626Q0033.docx

SUBJECT*

Test Equipment Calibrations Base

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe Blvd Houston TX 77030

POINT OF CONTACT*

Contract Specialist Kolbi Barton kolbi.barton@va.gov kolbi.barton@va.gov 713-791-1414

PLACE OF PERFORMANCE

2002 Holcombe Boulevard

Houston, TX 77030

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI:

1. Title: Equipment Calibration Tests 36C25626Q0033

2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation the VA intends on issuing shortly for the following:

See draft Performance Work Statement (PWS)

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code 811210 is $34,000,000.

3. Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following:

Point(s) of contact name: _______________________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________

Company's business size: ________________________________________________ Data Universal Numbering System (DUNS) #: _______________________________

e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite __________________ NAICS code?

· Please provide proof of qualifications.

f. Is your company available under any Government Wide Agency Contract (GWAC), General Services Administration (GSA) Schedule, Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)?

If so, please identify the contract number for the Government to review as part of this Market Research.

4. Opportunity/Market Pricing: The MEDVAMC is seeking information from potential vendors on their ability to provide the required service. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation.

RFI responses are due by 12:00 noon (CST), Tuesday, October 7, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to Kolbi.Barton@va.gov the subject line shall read: Equipment Calibration Tests. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 3(a) - 3(f).

Please provide the information you deem relevant to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contract Team.

7. Contact Information:

Kolbi Barton Kolbi.Barton@va.gov

Your response to this notice is greatly appreciated!

Draft

STATEMENT OF WORK

1. INTRODUCTION

This Statement of Work (SOW) outlines the requirements and responsibilities for performing annual calibrations on biomedical test equipment. The purpose of this calibration is to ensure that all biomedical equipment operates accurately and reliably to support the healthcare services provided by the Michael E. Debakey VA Medical Center.

2. SCOPE OF WORK

The contractor shall perform calibration services for the biomedical test equipment listed in Appendix A. The calibration process must comply with industry standards and manufacturer's recommendations.

3. OJECTIVES:

a. To ensure all biomedical test equipment is calibrated and functioning within specified parameters.

b. To minimize downtime and ensure that equipment is available for use.

c. To maintain compliance with relevant regulations and standards.

4. Contractor Requirements:

a. The contractor must be ISO 17025 accredited for calibration services.

b. The contractor must have at least five years of experience in calibrating biomedical equipment.

c. The contractor must provide evidence of technician qualifications and training.

5. Tasks and Deliverables:

a. Pre-Calibration Inspection

· Perform a visual and functional inspection of each piece of equipment to identify any obvious defects or issues before calibration.

b. Calibration Process

· Calibrate each piece of biomedical test equipment according to the manufacturer’s specifications and industry standards. Use traceable references and standards to perform calibrations.

c. Documentation

· Provide a detailed calibration report for each piece of equipment, including pre- and post-calibration readings, calibration dates, and next due dates. Affix calibration stickers to each piece of equipment.

d. Post- Calibration Verification

· Perform functional checks to ensure that calibrated equipment is operatable within specified parameters. Resolve any issues identified during the verification process.

6. Place of Performance Calibrations will be performed on-site at:

Michael E. Debakey VA medical Center 2002 Holcombe Blvd Houston, TX 77030

In cases where on-site calibration is not feasible, equipment may be shipped to the contractor’s accredited calibration lab.

7. Schedule

a. Calibrations shall be completed annually. The initial calibration services shall commence within 30 days of the contract award. Subsequent calibrations shall be scheduled to occur at the same time each year.

b. Services shall be performed during Biomed shop hours, 6:00 a.m. CT through 11:59 p.m. CT, Monday through Friday, excluding Federal holidays.

c. Federal Holidays observed by the VAMC are:

New Years' Day Martin Luther King Day Presidents' Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day

d. In addition to the days designated as holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order

· Any other day designated by the President’s Proclamation

8. Standards and Compliance The contractor must comply with the following standards and regulations:

a. ISO/IEC 17025: General Requirements for the Competence of Testing and Calibration Laboratories

b. ANSI/NCSL Z540-1: American National Standard for Calibration

c. Manufacturer specifications and guidelines

9. Quality Assurance The contractor shall maintain a comprehensive quality assurance program to ensure that all calibrations are performed accurately and consistently. QA records shall be made available to VA upon request.

Appendix A: Equipment List

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

DEPOT

Biomedical

Biomedical

Biomedical

Biomedical

Biomedical

(End of Document)