Inspection, Calibration, Standardization, and Certification of Materials Testing Instruments and Laboratory Equipment
Open Pre-Solicitation Posted
- Solicitation number
- 690567-27-SS-0002
- Agency
-
Federal Highway Administration
Department of Transportation
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541380 Testing Laboratories and Services
- Place of performance
- Washington 98661, United States
- Points of contact
-
- WFL Services wfl.services@dot.gov (360) 619-7733
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Highway Administration's Western Federal Lands Highway Division (WFLHD) is conducting market research through a sources sought notice for a proposed hybrid firm-fixed-price/time-and-materials performance-based services purchase order covering inspection, calibration, standardization, and certification of materials testing instruments and laboratory equipment, with responses due December 2, 2026. The Set Aside line reads "No Set-Aside Used," while the notice requests capability information from Service-Disabled Veteran Owned, 8(a), HUBZone, and other small businesses. This is a request for information only, not a solicitation for proposals or quotes. Responses go by email to WFL.Services@dot.gov or through the MS Forms attachment.
Work is performed on-site at the FHWA-WFLHD compound at 610 E Fifth Street, Vancouver, Washington, from 7:30 AM to 3:30 PM, Monday through Friday, excluding federal holidays. Off-site repair is authorized only when technically unfeasible, by mutual agreement.
The contractor must maintain ISO/IEC 17025:2017 accreditation from an ILAC-MRA recognized body and employ personnel with a minimum of three years of direct experience. All calibrations must trace to NIST through the International System of Units. Deliverables include AASHTO R18-compliant calibration certificates, inspection deficiency reports, tamper-evident service labels, and NIST traceability documentation. The draft Master Requirements List covers 294 line items with calibration intervals of 6 to 60 months, most requiring annual January standardization. Emergency requests require a technician on-site within one day, and standard requests within two days. Repair labor carries a 30-day workmanship warranty, and parts carry a 90-day minimum warranty.
The period of performance is a 12-month base period with four optional 12-month periods. Service Contract Act wage rates apply, and insurance requires a minimum of $1.0 million combined single limit for general and automobile liability.
Responses must include company name, point of contact, UEI, business size under NAICS 541380 against the $19.0 million size standard, socioeconomic category, subcontracting estimate, and intent to submit a quote if an RFQ is published. Respondents must also list similar past experience from the last five years, including contract numbers, contacts, locations, dollar amounts, and work descriptions.
Notice text
This is a "REQUEST FOR INFORMATION" only for the proposed work listed in the requirements section below. This Sources Sought Notice is not a request for formal proposals or quotes. Responses to this Sources Sought must be received by email no later than the date specified in the response section. The intent of this sources sought is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned, 8(a), HUBZone, or other Small Businesses interested and capable of performing the proposed work. Documentation of technical expertise must be presented in sufficient detail for the Government to determine whether your company has the capability and experience to compete for this acquisition. Responses to this notice shall include the following:
- Company Name
- Point of Contact (POC) Name
- POC phone and email
- UEI number
- Business Size based on NAICS 541380 with an industry size standard of $19.0 million
- Socio-economic category, if applicable (e.g., Service-Disabled Veteran Owned Small Business, 8(a), HUBZone, Women Owned Small Business, Small Disadvantaged Business, etc.)
- Estimation of your subcontracting requirement
- Intent to submit a quote if an RFQ is published
- Listing of your relevant past experience for projects that are similar in size and scope to the described requirement and that have occurred in the past 5 years. Include contract numbers, contact name and title, locations, dollar amounts, and work descriptions
The proposed action is for a hybrid firm-fixed-priced/time & materials performance-based services purchase order. Refer to the draft Performance Work Statement and Master Requirements List for further details.
Responses to this Sources Sought Notice may be accomplished using the MS Forms attachment or via e-mail to WFL.Services@dot.gov which shall include all information requested in (1) through (9) above. Determination by the Government to not compete with this proposed contract action based on responses to this notice is solely within the discretion of the Government.
The Government is not obligated to, nor will it, pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.
Responses are due no later than December 2, 2026, at 2:00pm PST.
Files
| File | Type | Posted |
|---|---|---|
| SSN_draft PWS-PRS.pdf | ||
| SSN_draft Attach 2-MRL.pdf |
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