J065--Instrument Sharpening and Repair Services for William S. Middleton Memorial Veterans Hospital (MVH) located in Madison, WI

The Department of Veterans Affairs seeks instrument sharpening and repair services for William S. Middleton Memorial Veterans Hospital in Madison, Wisconsin, with quotes due October 30 at 10:00 AM Central time. This is a Service-Disabled Veteran-Owned Small Business set-aside, foreclosing competition outside that category.

Place of performance is Madison, Wisconsin. The contractor will provide sharpening, repairing, refurbishing, and maintaining surgical instruments and related equipment for operating rooms, ambulatory care, clinics, and community-based outpatient clinics. Services include disassembly, cleaning, polishing, laser etching, calibration, alignment testing, and replacement of damaged components in accordance with manufacturer specifications and FDA, CMS, CDC, AAMI, IAHCSMM, AORN, and APIC standards. The contractor must obtain ISO 9001 and ISO 13485 certifications and employ ASQ-certified technicians with CQI training. On-site or off-site repair services will be delivered via a mobile repair vehicle with Monday-Friday hours between 7:30 AM and 4:00 PM, excluding federal holidays. Emergency repairs require 24-hour turnaround; urgent repairs require 48-hour turnaround. The contractor must provide 2–3 days of service per month (30 total visits annually), conduct quarterly quality assurance programs, provide staff education seminars, and maintain comprehensive documentation and invoicing through electronic submission.

The contract award value is $34 million on a firm fixed-price basis for one year base performance (award through October 31, 2027) with four one-year option periods extending through October 31, 2031. A site visit is scheduled for October 23 at 9:30 AM. Payment is made in arrears after invoice submission and verification of completed work. NAICS code is 811210; PSC code is J065.