J059--UPS Equipment Maintenance
Closed Solicitation Posted
- Solicitation number
- 36C25025Q0420
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Richard L. Roudebush Vamc Indianapolis IN 46202
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is seeking a contractor to provide annual preventative maintenance for Uninterruptible Power Supply (UPS) devices at the Richard L. Roudebush VAMC and surrounding facilities in Indiana. The solicitation, identified as 36C25025Q0420, requires comprehensive maintenance services for 13 UPS devices from manufacturers including Schneider Electric, Powervar, and Medicanix. Contractors must perform visual inspections, load testing, and maintenance according to original equipment manufacturer specifications. All questions regarding the solicitation must be submitted by Monday, April 14, 2025, at 12pm EST, with quote submissions due by Friday, April 18, 2025, at 12pm EST. The procurement will be conducted under Federal Acquisition Regulation (FAR) Parts 12 and 13, using Simplified Acquisition Procedures.
The contract encompasses a base year period from 05/01/25 to 04/30/26, with four additional one-year option periods that can be exercised at the government's discretion. The solicitation is not set aside for any specific business category, though it falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The UPS devices are located across various Veterans Affairs medical facilities in Indiana, including Community-Based Outpatient Clinics in Lafayette, Terre Haute, Shelbyville, Martinsville, and Bloomington. While a specific award value is not explicitly stated, the solicitation suggests a comprehensive maintenance strategy for critical medical infrastructure power backup systems. The place of performance is primarily at 1481 W 10th St, Indianapolis, IN 46202, with additional locations at the specified VA medical facilities throughout Indiana.
Notice text
2 versions
Update #2 · Latest ·
Please see Q & A responses below:
What model/type is UPS #11? Model ACDEF40 does not tell me anything. Is this the Powervar UPS?Â
Yes, it is a Powervar. See attached service tag.
How many battery strings are there on each UPS and how many batteries per string are there?Â
Please see attached document labeled UPS Inventory for Contract for the number of batteries.
Will you accept qualified over certified per their requirements below (PWS section 11.0 Contractor Qualifications) due to only the OEM being certified.Â
Yes.
Who currently provides contracted maintenance services on these systems?
There is currently no contract. All maintenance and repairs are done by VA Electricians or contracted out on a case-by-case basis.
For the Medicanix MCS4480MS- please confirm you just want annual preventative maintenance & load testing on this contract & not the weekly or monthly testing that would correspond with the generator testing or to alleviate the noted concern about over cycling your batteries by too much testing in Appendix E.  Otherwise if we are to test these on a monthly basis, then please provide anticipated runtime @ 25% for each Medicanix Unit for a monthly test.
The reference to generator in Appendix E is referring to the battery backup unit itself, not a traditional fuel-powered generator. Please test the referenced unit according to the specific instruction in Appendix E, excluding the Weekly Testing portion only. The anticipated runtime at 25% is not known currently.
Why is the opportunity unrestricted and not Small Business Set Aside?
This is a resolicitation of the previous opportunity 36C25025Q0170 that was not set aside.
Appendix E lists multiple load tests, can you confirm which quantity we re required to complete?
Please complete the monthly and annual testing only for the Medicanix units. Section 2.0 in the PWS specifically excludes the weekly test, Weekly testing will be conducted by facility or clinical staff and is excluded from the contractor's scope. Weekly tests will be performed by facility staff.
For the load test, are they to be completed during normal or after hours?
Load tests shall be performed during normal hours.
Are to PM these units as well or only load test?
PM and loads tests shall be performed as specified by the PWS and OEM specifications.
Is the generator part of the project, or is that maintained in-house? I don't see a separate CLIN for it.
The generator is not a part of this contract.
Update #1 ·
Contractor shall provide annual preventative maintenance for the Uninterruptible Power Supply (UPS) devices at the Richard L. Roudebush VAMC & surrounding facilities. All work shall be performed in accordance with the Performance Work Statement.
This procurement is being conducted under FAR 12 & 13.
The base year period is 05/01/25-04/30/26 with four (4) option year periods, exercisable at the government's discretion.
All questions will be answered via solicitation amendment and must be submitted by Monday April 14, 2025 at 12pm EST.
No phone calls will be accepted.
Quote submissions are due by Friday April 18, 2025 at 12pm EST.
Files
| File | Type | Posted |
|---|---|---|
| UPS Inventory for Contract.xlsx | XLSX spreadsheet | |
| UPS Device 11 Tag.jpg | JPG image | |
| 36C25025Q0420_2.docx | DOCX document | |
| 36C25025Q0420_1.docx | DOCX document | |
| Appendix E.pdf | ||
| Appendix B.pdf | ||
| Appendix A.pdf | ||
| 36C25025Q0420.pdf | ||
| Appendix D.pdf | ||
| Appendix C.pdf |
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