36C25025Q0420_2.docx
DOCX document 18 KB Posted
- Attached to
- J059--UPS Equipment Maintenance
- Solicitation number
- 36C25025Q0420
About this file
This document is an Amendment to a Previous Combined Solicitation for UPS Equipment Maintenance at the Richard L. Roudebush VAMC in Indianapolis, Indiana. The Department of Veterans Affairs is seeking a contractor to provide annual preventative maintenance and load testing for Uninterruptible Power Supply (UPS) devices, with a base year period from 05/01/25-04/30/26 and four optional extension years. The solicitation (36C25025Q0420) is unrestricted and covers multiple UPS units, including a Powervar model and a Medicanix MCS4480MS, with monthly and annual testing requirements.
Key details include a response deadline of 04/18/2025 at 12pm Eastern Time, with the contract specialist being Tiera Sims from the VA Network Contracting Office in Independence, OH. The solicitation covers maintenance services previously handled internally by VA electricians or case-by-case contractors. The product service code is J059, and the NAICS code is 811210. Contractors are expected to perform preventative maintenance and load tests during normal hours, following Performance Work Statement and Original Equipment Manufacturer (OEM) specifications, with weekly testing to be conducted by facility staff.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| UPS Inventory for Contract.xlsx | XLSX spreadsheet | |
| UPS Device 11 Tag.jpg | JPG image | |
| 36C25025Q0420_1.docx | DOCX document | |
| Appendix D.pdf | ||
| Appendix C.pdf | ||
| Appendix E.pdf | ||
| Appendix B.pdf | ||
| Appendix A.pdf | ||
| 36C25025Q0420.pdf |
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Text version
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| UPS Equipment Maintenance |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 44131 |
| SOLICITATION NUMBER* |
| 36C25025Q0420 |
| RESPONSE DATE/TIME/ZONE |
| 04-18-2025 12pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| J059 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300
Independence OH 44131
POINT OF CONTACT*
Contract Specialist Tiera Sims tiera.sims@va.gov 216-447-8300
PLACE OF PERFORMANCE
| ADDRESS |
| Richard L. Roudebush VAMC |
1481 W. 10th Street
Indianapolis IN
| POSTAL CODE |
| 46202 |
COUNTRY
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://va.gov |
| URL DESCRIPTION |
| Home Page |
| AGENCY CONTACT’S EMAIL ADDRESS |
| tiera.sims@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist |
DESCRIPTION
Please see Q & A responses below:
1. What model/type is UPS #11? Model ACDEF40 does not tell me anything. Is this the Powervar UPS?
Yes, it is a Powervar. See attached service tag.
1. How many battery strings are there on each UPS and how many batteries per string are there?
Please see attached document labeled “UPS Inventory for Contract” for the number of batteries.
1. Will you accept qualified over certified per their requirements below (PWS section 11.0 Contractor Qualifications) due to only the OEM being certified.
Yes.
1. Who currently provides contracted maintenance services on these systems?
There is currently no contract. All maintenance and repairs are done by VA Electricians or contracted out on a case-by-case basis.
1. For the Medicanix MCS4480MS- please confirm you just want annual preventative maintenance & load testing on this contract & not the weekly or monthly testing that would correspond with the generator testing or to alleviate the noted concern about over cycling your batteries by too much testing in Appendix E. Otherwise if we are to test these on a monthly basis, then please provide anticipated runtime @ 25% for each Medicanix Unit for a monthly test.
The reference to “generator” in Appendix E is referring to the battery backup unit itself, not a traditional fuel-powered generator. Please test the referenced unit according to the specific instruction in Appendix E, excluding the Weekly Testing portion only. The anticipated runtime at 25% is not known currently.
1. Why is the opportunity unrestricted and not Small Business Set Aside?
This is a resolicitation of the previous opportunity 36C25025Q0170 that was not set aside.
1. Appendix E lists multiple load tests, can you confirm which quantity we’re required to complete?
Please complete the monthly and annual testing only for the Medicanix units. Section 2.0 in the PWS specifically excludes the weekly test, “Weekly testing will be conducted by facility or clinical staff and is excluded from the contractor's scope.” Weekly tests will be performed by facility staff.
1. For the load test, are they to be completed during normal or after hours?
Load tests shall be performed during normal hours.
1. Are to PM these units as well or only load test?
PM and loads tests shall be performed as specified by the PWS and OEM specifications.
1. Is the generator part of the project, or is that maintained in-house? I don't see a separate CLIN for it.
The generator is not a part of this contract.
See attached document: UPS Device 11 Tag.
See attached document: UPS Inventory for Contract.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
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Amendment to a Previous Combined Solicitation
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