J045--request for quotes - HVAC repairs polytrauma suite washington DC VAMC 688-25-4-478-0163

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 is seeking HVAC repairs and system modifications for the Polytrauma Suite at the Washington DC VA Medical Center. The procurement involves retrofitting the HVAC system to address deficiencies and improve thermal performance, including installation of a 1200 CFM dual-duct terminal box, demolishing existing ductwork, extending ducts, installing diffusers, upgrading exhaust systems, and modifying VAV terminals in specific rooms. Technical modifications include changes to duct connections due to structural beam constraints, with new connections positioned adjacent to Office #142, and integration with Siemens control systems requiring specialized technician involvement. The contractor must provide all parts, materials, and labor to complete the repairs according to the Statement of Work and demonstrate HVAC certification and technical capability. The solicitation deadline has been extended to August 21, 2025, at 10:00 AM Eastern Time, with a mandatory site visit conducted on August 12, 2025, and all Request for Information responses due by August 15, 2025. Work must be performed during restricted hours of 4:30 PM to 6 AM on weekdays and all day on weekends and holidays to accommodate the occupied patient facility.

This opportunity is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses under NAICS code 238220 with a size standard of $19 million. No incumbent contractors or current service providers are identified in the solicitation documents. The contract period runs from August 20, 2025, to August 19, 2026, providing a one-year performance timeline for completion of all HVAC modifications and repairs. The place of performance is the Washington DC VA Medical Center located at 50 Irving Street NW, Washington, DC 20422, specifically within the Polytrauma Suite requiring specialized medical facility HVAC standards. Contractors must comply with subcontracting limitations, restricting payments to non-certified Service-Disabled Veteran-Owned Small Businesses to no more than 50% of the contract value for services. The project involves complex technical requirements including chilled/hot water cassette installations, specific ductwork sizing, and coordination with existing building systems while maintaining operational continuity in an active healthcare environment.