J044--West Haven and Newington Connecticut Boiler Plant Service and Maintenance Amendment 00003

** AMENDMENT A00002 West Haven & Newington CT VAMC Boiler Plant

Combined Synopsis REQ Response Due Date Update **

RFQ Response Due date has been changed

From :

(xv) RFQ responses are due 10-April-2020 at 5:00 PM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov. Hand deliveries shall not be accepted.

To:

(xv) RFQ responses are due 22-April-2020 at 5:00 PM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov. Hand deliveries shall not be accepted.

** AMENDMENT A00001 West Haven & Newington CT VAMC Boiler Plant

Combined Synopsis Solicitation Vendor Questions and Government Answers **

Question 1: Both facilities have new cogen plants. Are they included in the scope of this solicitation?

Answer 1: West haven- Yes - Bldg-16, Bldg-19. Newington No- Bldg-3.

Question 2: Operating Directive 1810 is referenced in this solicitation. Operating Directive 1810 (as amended 9/11/18) Appendix B Frequency Chart on page 18 describes the inspections and

intervals for various inspections that complement the BEI Safety Device Testing Manual.

Some of these items are typically either self-performed by the VA staff or are provided via

separate specialty contracts. Others appear to be items that would be required within this

solicitation. For purpose of clarity please identify by item number which Appendix B items

are included in this solicitation and which are excluded.

Answer 2: 1} App-B;2, A Frequency H-Hourly, D-Daily, S-Shift will be done by VA.

2} All M-Monthly, 6M-6 Month, Y-Yearly, 6Y- 6Year will be done by contractor.

Question 3: Capabilities document page 1 Item B.3) references an equipment list. I couldn t find the list. Is there a listing of instruments that need to be calibrated per this contract? Please provide.

Answer 3:

All steam transmitter s, all feedwater transmitter s, all Nat. gas & propane transmitter s, all level transmitters, all carbon monoxide and combustible gas alarms, all steam gages, all fuel oil gages, all condensate gages, all feedwater gages, all Nat. gas gages, all propane gas gages, water level controls, low water cutoffs, low water alarm s, high water alarm s, over flow drain system, pressure containment, steam safety valves, relief valves, high steam pressure limit switches, hydrostatic testing, fuel train safety devices, low pressure fuel cutoff switches, high pressure fuel cutoff switches, venting between automatic gas shutoff valves, leak testing of automatic fuel shutoff valves, oil atomizing media switches, automatic fuel shutoff valve proof of closure switches, burner and air train safety devices, flame scanners, low fire proving switches, combustion air pressure switches, purge air flow proving switches, forced draft motor interlock, furnace pressure interlock, outlet damper position interlock, forced draft damper wide-open pre-purge proving switches, pre-purge and post-purge timers, igniter timer and main flame ignition timer, automatic fuel shutoff valve closure time after main flame failure, automatic fuel shutoff valve closure time after ignition flame failure, minimum pilot flame test, control air pressure interlock, fuel gas re-circulation damper set for pre-purge, low flue gas oxygen level interlock, interlock of outside damper with burner management system, emergency stop/panic systems, and all others that are listed in and under VHA boiler and associated plant safety device testing manual {latest edition} and VHA Directive 1810 amended September 11, 2018.

Question 4: Can you provide the most recent testing results since site visits are not encouraged due to the COVID outbreak? The Operating Directive 1810 page 16 Item 2.b and 2.c requires test record retention. These records would be very helpful to determine quantities of instruments requiring calibration.

Answer 4: No past reports shall be provided.

Question 5: Capabilities Statement Page 4 Item 3)a and 3)b identify 4 days of on-site consulting reviews per facility per year. This has the potential of adding at least 40 days of labor accounting for option years. Are these mandatory full day reviews or as needed? Is off-site labor needed for preparation or documentation efforts? How are efforts documented? This scope was also included in the previous 2015 VA241-15-Q-0176 solicitation. Do you have examples from the previous contract?

Answer 5: 1} Mandatory 2 days per site, can be broken down to 1 day per 6month.

2} No examples available.

Question 6: There have been boilers out of service. Please clarify testing obligations for boilers that are out of service.

Answer 6: All tests shall be noted, all records shall show pass/failed or reason as to not tested all reports shall be sent to COR/CO.

Combined Synopsis Solicitation West Haven and Newington Connecticut VAMC Boiler Plant Service and Maintenance

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24120Q0260 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04.

(iv) This requirement is being issued as an open market, Small Business Set-Aside. The associated NAICS code is 238220 Plumbing, Heating, and Air-Conditioning Contractors and small business size standard is $16.5 million.

(v) The Government intends to award a firm-fixed price award for Service, Maintenance and Testing on the Boiler System at the West Haven and Newington Connecticut VAMC. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission.

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

Preventive maintenance services for West Haven facility as described in the PWS.

Contract Period: Base

POP Begin: 1-Sep-20

POP End: 31-Aug-21

12.00

MO

__________________

__________________

0002

Preventive maintenance services for Newington facility as described in the PWS.

Contract Period: Base

POP Begin: 1-Sep-20

POP End: 31-Aug-21

12.00

MO

__________________

__________________

0003

Emergency Services Not to Exceed Amount will be established by the VA annually.

Contract Period: Base

POP Begin: 1-Sep-20

POP End: 31-Aug-21

1.00

YR

__________________

__________________

1001

Preventive maintenance services for West Haven facility as described in the PWS.

Contract Period: Option 1

POP Begin: 1-Sep-21

POP End: 31-Aug-22

12.00

MO

__________________

__________________

1002

Preventive maintenance services for Newington facility as described in the PWS.

Contract Period: Option 1

POP Begin: 1-Sep-21

POP End: 31-Aug-22

12.00

MO

__________________

__________________

1003

Emergency Services Not to Exceed Amount will be established by the VA annually.

Contract Period: Option 1

POP Begin: 1-Sep-21

POP End: 31-Aug-22

1.00

YR

__________________

__________________

2001

Preventive maintenance services for West Haven facility as described in the PWS.

Contract Period: Option 2

POP Begin: 1-Sep-22

POP End: 31-Aug-23

12.00

MO

__________________

__________________

2002

Preventive maintenance services for Newington facility as described in the PWS.

Contract Period: Option 2

POP Begin: 1-Sep-22

POP End: 31-Aug-23

12.00

MO

__________________

__________________

2003

Emergency Services Not to Exceed Amount will be established by the VA annually.

Contract Period: Option 2

POP Begin: 1-Sep-22

POP End: 31-Aug-23

1.00

YR

__________________

__________________

3001

Preventive maintenance services for West Haven facility as described in the PWS.

Contract Period: Option 3

POP Begin: 1-Sep-23

POP End: 31-Aug-24

12.00

MO

__________________

__________________

3002

Preventive maintenance services for Newington facility as described in the PWS.

Contract Period: Option 3

POP Begin: 1-Sep-23

POP End: 31-Aug-24

12.00

MO

__________________

__________________

3003

Emergency Services Not to Exceed Amount will be established by the VA annually.

Contract Period: Option 3

POP Begin: 1-Sep-23

POP End: 31-Aug-24

1.00

YR

__________________

__________________

4001

Preventive maintenance services for West Haven facility as described in the PWS.

Contract Period: Option 4

POP Begin: 1-Sep-24

POP End: 31-Aug-25

12.00

MO

__________________

__________________

4002

Preventive maintenance services for Newington facility as described in the PWS.

Contract Period: Option 4

POP Begin: 1-Sep-24

POP End: 31-Aug-25

12.00

MO

__________________

__________________

4003

Emergency Services Not to Exceed Amount will be established by the VA annually.

Contract Period: Option 4

POP Begin: 1-Sep-24

POP End: 31-Aug-25

1.00

YR

__________________

__________________

GRAND TOTAL

__________________

(vi) The Contractor shall provide all resources necessary to provide Service, Maintenance and testing on the Boiler Plant IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details.

(vii) The Place of Performance is the West Haven Connecticut Campus 950 Campbell Ave West Haven, CT 06513 and the Newington Campus 555 Willard Ave Newington CT, 06111.

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.233-2 Service of Protest (Sept 2006); 852.233-70 Protest Content/Alternative Dispute Resolution (Oct 2018); 852.233-71 Alternate Protest Procedure )Oct 2018); 852.252-70 Solicitation Provisions Incorporated by Reference (JAN 2008)

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Submission of Quotes:

(1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered.

(2) Offerors shall submit their quotes electronically via email to Joshua.Gallien@va.gov.

(3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. Due to current world events a site visit is NOT scheduled. If you feel that a site visit would significantly benefit your ability to provide an accurate quote please submit a site visit request with justification VIA e-mail to Joshua.Gallien@va.gov for review and consideration, please note there is no guarantee that a site visit will be held if requested. The cut-off date and time for receipt of questions is 2-April-2020 11:00 AM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers.

(4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer.

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price (Follow these instructions):

Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

Past Performance:

Provide (3) references of work, similar in scope and size with the requirement detailed in the Statement of Work. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.

Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement.

Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement.

Contractor shall provide a quality control plan, which explains the offerors approach to quality control and methodologies. An example quality assurance surveillance plan is attached, see Attachment 2 QASP and can be utilized as a template.

Contractor shall provide all current and relevant licenses and/or certifications for the State of Connecticut.

If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort.

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.203-16 Preventing Personal Conflicts of Interest (DEC 2011), 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014), 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011), 52.204-13 System for Award Management Maintenance (Oct 2108), 52.218-8 Option to Extend Services (Nov 1999), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 52.219-6 Notice of Total Small Business Set-Aside, 52.219-14 Limitation on Subcontracting, 52.228-5 Insurance-Work on a Government Installation (Jan 1997), CL-120 Supplemental Insurance Requirement, 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

Subcontracting Commitments - Monitoring and Compliance

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.203-6, 52.204-10, 52.204-14, 52.209-6, 52.219-6, 52.219-8, 52.219-14, 52.219-28, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.232-33, 52.242-5, 52.222-41, 52.222-42, 52.222-43 (Wage Determination Applicable (West Haven New Haven County WD 2015-4127 (Rev.-13) and (Newington) Hartford County WD 2015-4120 (Rev-13), 52.222-55, 52.222-62

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due 10-April-2020 at 5:00 PM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov. Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Josh Gallien (Joshua.Gallien@va.gov).