J041--Rental Chiller
Closed Solicitation Posted
- Solicitation number
- 36C24126Q0396
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- White River Junction VA Medical Center NCO 1 White River Junction VT 05001
- Points of contact
-
- Glorimar Estevez Cortorreal glorimar.estevezcortorreal@va.gov (413) 584-4040
- Glorimar Estevez Cortorreal glorimar.estevezcortorreal@gov.com (413) 584-4040
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 1 is soliciting quotations for one 150-ton air-cooled rental chiller to support the White River Junction VA Medical Center in Vermont. The solicitation is issued as a Request for Quote (RFQ) under the Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services (FAR subpart 12.202). Prospective contractors must provide quotations that include mechanical and electrical tie-in capabilities, with contractors responsible for supplying and connecting chilled water lines to existing building connections and providing electrical wiring up to the panel for coordination with VA electricians. Award will be made based on comparative evaluation of three factors: price, past performance, and technical capability. The response deadline is April 13, 2026 at 4:00 PM Eastern Time, and all quotes must be submitted via email to the Contracting Officer, Glorimar Estevez Cortorreal, at glorimar.estevezcortorreal@va.gov.
This procurement is exclusively set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), and no incumbent or current contractor information has been identified in the solicitation documents. The contract value has not been disclosed in the solicitation notice. The period of performance runs from April 27, 2026 through October 27, 2026, with delivery required no later than 15 days after receipt of order using FOB destination terms. The chiller must meet specific technical specifications including 460/3/60 voltage, 54°F entering water temperature design, 44°F leaving water temperature design, and 95°F ambient temperature design, with minimum and maximum flow rates of 175 and 635 gallons per minute respectively. The place of performance and delivery is ground level near Granite Building 31 at 215 N Main Street, White River Junction, VT 05001-0001, and all prospective quoters must be registered in the System for Award Management (SAM.gov) and complete their representations and certifications electronically prior to submission.
Notice text
2 versions
Update #2 · Latest ·
This amendment is to answer the following question:
Question: Will we need to include mechanical and electrical tie in/install in our quote?
Answer: The contractor should include the lines to connect the chiller to the building taps, and be able to connect themselves. As for the electrical, I m not quite as familiar with the standard, but I believe they should provide the wiring up to the panel, and then work with our electricians to tie in. One gentleman I spoke with said they would provide a connector that our electricians could wire into the disconnect, and the chiller just plugs into said connector.
Contract Specialist has attached four photos of where the rental chiller would be.
Update #1 ·
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-1.
This solicitation is set-aside for
SDVOSB
The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of $16.5 Million
The FSC/PSC is J041.
The Contracting Activity is looking for (1) 150 Ton Air Cooled Rental Chiller
on behalf of the White River Junction VA Medical Center.
All interested companies shall provide quotations for the following:
Services
Deliver to White River Junction VA Medical Center 215 N Main Street, White River Junction VT 05001-0001
Line Item
Description
Quantity
Unit of Measure
0001
150 Ton Air Cooled Rental Chiller
1
EA
Period of Performance
From April 27, 2026 until October 27, 2026
Delivery shall be provided delivery date or "no later than 15 days after receipt of order (ARO).
FOB destination
Place of Performance/Place of Delivery
Address:
215 N Main Street
White River Junction VT
Postal Code:
05001-0001
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
52.203-17, 52.204-7, 52.204-13, 52.209-6, 52.209-10, 52-222-3, 52.222-19, 52.222-36, 52.222-50, 52.233-23, 52.226-8, 52.232-33, 52.232-40, 52.233-3, 52.233-4, 52.240-90, 52.244-6, 852.232-72, 852.242-71, 852.247-71, 852.252-70
(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.
(End of provision)
All quoters shall submit the following: Quote and authorized distributor s letter.
All quotes shall be sent via email: glorimar.estevezcortorreal@va.gov
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. [CO will include basis of evaluation in the quote/offer, e.g., Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.
The following are the decision factors:
Price
Past performance
Technical
www.sam.gov registration is required to be complete at time of submission of response.] Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than Monday, April 13, 2026 by 4 PM EST
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Glorimar Estevez Cortorreal
Contract Specialist
glorimar.estevezcortorreal@va.gov
Files
| File | Type | Posted |
|---|---|---|
| Photo 3.pdf | ||
| Photo 4.pdf | ||
| Photo 1.pdf | ||
| Photo 2.pdf | ||
| 36C24126Q0396_1.docx | DOCX document | |
| Scope of Work Rental Chiller.pdf | ||
| 36C24126Q0396.docx | DOCX document |
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