Scope of Work Rental Chiller.pdf

VA New England Healthcare System | White River Junction VA Medical Center (405) 163 Veterans Drive White River Junction, VT 05001 802-295-9363 https://www.va.gov/white-river-junction-health-care/

Scope of Work

Project Name: Rental Chiller

Project Scope

The White River Junction VA Healthcare System requires the services of a qualified firm to provide a rental chiller. This chiller will provide chilled water for the main chilled water loop serving multiple patient care buildings.

Tasks and Requirements

1. Contractor will deliver chiller to the ground level near Granite building 31. The building has existing external building connections for water and power.

2. Contractor shall supply and connect chilled water lines to the existing building connections.

3. Contractor will provide the VA Medical Center staff with the specifications for electrical connections. The VA Medical Center staff will ensure proper power is available in the external disconnect box. Contractor is responsible for connecting rental chiller to the existing available power.

4. The contractor shall be responsible for routine maintenance and service of the delivered equipment. This includes performing a proper initial startup on the chiller, and ensuring it is operating to its design specifications.

a. Routine maintenance during the period of rental shall include, but not limited to:

i. Record/monitor temperatures and pressures.

ii. Inspect condenser coils. Clean as needed.

iii. Clean water strainers as needed.

iv. Inspect for refrigerant leaks.

v. Inspect for water leaks.

vi. Perform any additional preventative maintenance tasks as specified by the equipment manufacturer to ensure system functions at peak performance.

5. Should an issue arise at any time, the contractor shall dispatch a technician to diagnose and repair at no cost to the VA Medical Center.

https://www.va.gov/white-river-junction-health-care/

6. Submittals must be reviewed and approved by the VA prior to the start of work.

7. Requirements for Rental Chiller/Rental Chiller Specifications:

a. Capacity of Cooling: 150 ton

b. Ambient Temp Design: 95 °F

c. Voltage: 460/3/60

d. Entering water temp design: 54°F

e. Leaving water temp design: 44°F

f. Minimum flow: 175

g. Maximum flow: 635

8. System will utilize the existing house loop pumps to provide chilled water flow. Contractor shall work with facilities staff to ensure proper flows meet chiller requirements.

Period of Performance

The period of performance for this rental agreement shall commence on April 27, 2026 and conclude on October 27, 2026.

Privacy Statement

Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

Record Management

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C.

552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Appendix

[Attach in this section (or in previous appropriate sections) embedded documents for drawings, tables, pictures, etc.]