J041--HVAC Service & Monitoring

NOTE: Solicitation 36C25722Q0220 Closing Date is nereby extended to close on Friday, April 8 , 2022, at 3:00 PM/CDT.

See attached RFQ Amendment 36C25722Q0220 0001

Solicitation 36C25722Q0220 Closing Date is hereby extended to close on Friday, April 8, 2022, at 3:00 PM/CDT per this Amendment to Previous Combined Solicitation Q & As 36C25722Q0220 - HVAC Service & Monitoring 1. What do you mean by integration of the solar system into BMS? What do you want done? The existing solar system is currently a stand alone system. There is an existing contract with a 3rd party company that monitors our Solar production. The intent of this item is for the Controls Contractor to provide integration of the PV system into the KMC EMS in order to keep track of Solar Production (and trends) and other metrics provided by the PV System. This will allow the VA to rescind from the 3rd party contracts to keep track of these metrics. 2. On the pricing schedule of values, what doe Not to Exceed Threshold for Repairs, mean? That s for repairs to the equipment which are not responsible for under the terms of the contract.  Not to Exceed Threshold for Repairs.  **The Quantity for Repairs is only an estimate, Contractor will only be paid for work ordered and completed". This will minimize the need for a contract Mod for additional repairs if required during the life of the contract. 3. Do you want the EVAPCO s level sensors that are not working repaired? Yes, please include this repair. 4. Will there be an initial site inspection to verify the condition of each piece of equipment after award? Yes, the Government will allow 30 Days to provide a report on existing conditions as well as proposal for repairs for those items not covered under contract terms. 5. Task #5: Daily Runtime Reports . Does this mean that the VA would like a tech there every day to log the chillers? This Task is under Monthly ; however, the task mentions Daily . Task will be done on a monthly basis only. 6. A KKT chiller is on this list. KKT does not allow anyone to service their machines unless that company is OEM certified. Do you expect the tech to be OEM certified? Yes, an OEM certified technician shall be provided as required by manufacturer. 7. Task#3 Daily Runtime Reports . Does this mean that the VA would like a tech there every day to log the chillers? This task is under Monthly however the task mentions Daily ? Task will be done on a monthly basis only. 8. EMS Controls: if an air flow monitoring station is currently not on the network. Do you want us to price for diagnosis or replacement? No. Once the contract is awarded, then a proposal for repair would be requested. However, please note all diagnostic services should be included into the contract cost. 9. If a VAV controller is offline. Do you want pricing to diagnose or replace? No. Once the contract is awarded, then a proposal for repair would be requested. However, please note all diagnostic services should be included into the contract cost. 10. If Chiller #2 is currently offline. Do you want us to price for diagnosis or repair? No, Chiller#2 is currently offline due to an active project to upgrade the Facility s Critical Power Distribution System and will be brought on-line once finished. 11. If an Operating Room Phoenix valve is offline, do you want pricing to diagnose or repair? No. Once the contract is awarded, then a proposal for repair would be requested. However, please note all diagnostic services should be included into the contract cost. 12. Chiller #1 has a refrigerant leak around the motor terminals. This would require an open and inspect in order to provide a firm price. What do you want us to do to this chiller? Include all diagnostic services into the cost of the contract. Once the contract is awarded, a proposal for repair should be provided to the VA to make the repairs. 13. Do you want EVERYTHING: Chilled water plant, AHU s and Operating Room AHU s to appear to be operating in non-Manual mode-that is do you want us to verify operation of all of this equipment? Yes, Chilled Water Plant shall operate in Auto Mode. Provide Diagnostics Services into the Cost of the Contract. If any repairs, are needed which require replacing controllers or control devices, then a proposal to perform this work should be provided to the VA after contract award.

Solicitation 36C25722Q0220 Closing Date is hereby extended to close on

Friday, April 8, 2022, at 3:00 PM/CDT per this Amendment to Previous Combined Solicitation

Q & As

36C25722Q0220 - HVAC Service & Monitoring

1. What do you mean by integration of the solar system into BMS? What do you want done?

The existing solar system is currently a stand alone system. There is an existing contract with a 3rd party company that monitors our Solar production. The intent of this item is for the Controls Contractor to provide integration of the PV system into the KMC EMS in order to keep track of Solar Production (and trends) and other metrics provided by the PV System. This will allow the VA to rescind from the 3rd party contracts to keep track of these metrics.

2. On the pricing schedule of values, what doe Not to Exceed Threshold for Repairs, mean?

That s for repairs to the equipment which are not responsible for under the terms of the contract. Not to Exceed Threshold for Repairs. **The Quantity for Repairs is only an estimate, Contractor will only be paid for work ordered and completed". This will minimize the need for a contract Mod for additional repairs if required during the life of the contract.

3. Do you want the EVAPCO s level sensors that are not working repaired? Yes, please include this repair.

4. Will there be an initial site inspection to verify the condition of each piece of equipment after award? Yes, the Government will allow 30 Days to provide a report on existing conditions as well as proposal for repairs for those items not covered under contract terms.

5. Task #5: Daily Runtime Reports . Does this mean that the VA would like a tech there every day to log the chillers? This Task is under Monthly ; however, the task mentions Daily . Task will be done on a monthly basis only.

6. A KKT chiller is on this list. KKT does not allow anyone to service their machines unless that company is OEM certified. Do you expect the tech to be OEM certified? Yes, an OEM certified technician shall be provided as required by manufacturer.

7. Task#3 Daily Runtime Reports . Does this mean that the VA would like a tech there every day to log the chillers? This task is under Monthly however the task mentions Daily ? Task will be done on a monthly basis only.

8. EMS Controls: if an air flow monitoring station is currently not on the network. Do you want us to price for diagnosis or replacement? No. Once the contract is awarded, then a proposal for repair would be requested. However, please note all diagnostic services should be included into the contract cost.

9. If a VAV controller is offline. Do you want pricing to diagnose or replace? No. Once the contract is awarded, then a proposal for repair would be requested. However, please note all diagnostic services should be included into the contract cost.

10. If Chiller #2 is currently offline. Do you want us to price for diagnosis or repair? No, Chiller#2 is currently offline due to an active project to upgrade the Facility s Critical Power Distribution System and will be brought on-line once finished.

11. If an Operating Room Phoenix valve is offline, do you want pricing to diagnose or repair? No. Once the contract is awarded, then a proposal for repair would be requested. However, please note all diagnostic services should be included into the contract cost.

12. Chiller #1 has a refrigerant leak around the motor terminals. This would require an open and inspect in order to provide a firm price. What do you want us to do to this chiller? Include all diagnostic services into the cost of the contract. Once the contract is awarded, a proposal for repair should be provided to the VA to make the repairs.

13. Do you want EVERYTHING: Chilled water plant, AHU s and Operating Room AHU s to appear to be operating in non-Manual mode-that is do you want us to verify operation of all of this equipment? Yes, Chilled Water Plant shall operate in Auto Mode. Provide Diagnostics Services into the Cost of the Contract. If any repairs, are needed which require replacing controllers or control devices, then a proposal to perform this work should be provided to the VA after contract award.

This is a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This RFQ is set aside for Service Disabled Veteran Owned Small Businesses (SDVOSB).

All respondents must have an active registration in the System for Award Management at www.sam.gov. Interested SDVOSB must be listed as verified on the Vendor Information Pages (VIP) database located at www.vip.vetbiz.va.gov/ in order to receive contract awards under the Veterans First Contracting Program.

Department of Veterans Affairs, Network Contracting Office 17, is soliciting offers for:

HVAC Service & Monitoring for El Paso VA Health Care System in accordance with the Statement of Work.

Proposed PERIOD OF PERFORMANCE: Base year: 04/18/2022 to 04/17/2023.

Technical questions shall be accepted by the Government in writing via email only no later than 3:00 PM (CDT), March 24, 2022. Please list Technical Questions 36C25722Q0220 - HVAC Service & Monitoring in the subject line of the e-mail and send to Jose Campa, Contract Specialist, at Jose.Campa@va.gov . Please include in your questions the section of the solicitation/page number that your question is referencing.

Offeror shall submit offers directly via email to Jose Campa, Contract Specialist, at Jose.Campa@va.gov. Subject line of e-mail shall be Quote 36C25722Q0220 - HVAC Service & Monitoring by Due Date/Time specified in Block 8 of the Standard Form (SF) 1449 of the solicitation.