36C25722Q0220_Small Business.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

756-22-2-6045-0006

36C25722Q0220 05-11-2022

Jose Campa 210-694-6311 05-23-2022

3PM CDT

36C257

Department of Veterans Affairs VISN17 Network Contracting Office 5441 Babcock Road Ste. 302 San Antonio TX 78240

X 100

X

238220

$16.5 Million

N/A

X

36C756

Department of Veterans Affairs El Paso VA Health Care System Facility Support Service (138) 5001 North Piedras Street El Paso TX 79930-4211

36C257

Department of Veterans Affairs VISN17 Network Contracting Office 5441 Babcock Road Ste. 302 San Antonio TX 78240

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

HVAC Service & Monitoring for El Paso VA Health Care System

See Price/Cost Schedule

Important Dates:

Site Visit: Thursday May 12, 2022, from 10:00-11:00am El Paso VA Health Care System, 5001 North Piedras Street, El Paso, TX 79930. Meet at Building 7781-B (M&O Shop) POC: Julian R. Morales, FE-C, FAC-COR Ph: 915-246-9436, Email: julian.morales@va.gov Required for site-visit entry: Face Mask, Temperature Check, and see specific instructions on Statement of Work.

RFQ Questions Cut-Off Date/Time: 05-16-2022 @ 11:00am CDT

$0.00 See CONTINUATION Page

X X

X 1

36C25722Q0220

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 34

C.5 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.8 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.9 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 38

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

The contractor shall be responsible for providing supervision, labor and materials required to provide 24/7 remote monitoring and comprehensive service, preventive maintenance and repair services on Chillers, Cooling Towers and associated Chilled/Condenser Water Pump Systems for the El Paso VA Healthcare System. All services shall be performed in accordance with the Statement of Work.

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

1.00 JB __________________ __________________

For repairs required, to the equipment which are not responsible for under the terms of the contract. Not to Exceed Threshold for Repairs. **The Quantity for Repairs is only an estimate, Contractor will only be paid for work ordered and completed.

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023 supervision, labor and materials required to provide 24/7 remote monitoring and comprehensive service, preventive maintenance and repair services on Chillers, Cooling Towers and associated Chilled/Condenser Water Pump Systems for the El Paso VA Healthcare System. All services shall be performed in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 06-01-2023 POP End: 05-31-2024 responsible for under the terms of the contract. Not to Exceed Threshold for Repairs. **The Quantity for Repairs is only an estimate, Contractor will only be paid for work ordered and completed.

Contract Period: Option 1 POP Begin: 06-01-2023

POP End: 05-31-2024 supervision, labor and materials required to provide 24/7 remote monitoring and comprehensive service, preventive maintenance and repair services on Chillers, Cooling Towers and associated Chilled/Condenser Water Pump Systems for the El Paso VA Healthcare System. All services shall be performed in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 06-01-2024 POP End: 05-31-2025 responsible for under the terms of the contract. Not to Exceed Threshold for Repairs. **The Quantity for Repairs is only an estimate, Contractor will only be paid for work ordered and completed.

Contract Period: Option 2 POP Begin: 06-01-2024 POP End: 05-31-2025 supervision, labor and materials required to provide 24/7 remote monitoring and comprehensive service, preventive maintenance and repair services on Chillers, Cooling Towers and associated Chilled/Condenser Water Pump Systems for the El Paso VA Healthcare System. All services shall be performed in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 06-01-2025 POP End: 05-31-2026 responsible for under the terms of the contract. Not to Exceed Threshold for Repairs. **The Quantity for Repairs is only an estimate, Contractor will only be paid for work ordered and completed.

Contract Period: Option 3 POP Begin: 06-01-2025 POP End: 05-31-2026 supervision, labor and materials required to provide 24/7 remote monitoring and comprehensive service, preventive maintenance and repair services on Chillers, Cooling

Towers and associated Chilled/Condenser Water Pump Systems for the El Paso VA Healthcare System. All services shall be performed in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 06-02-2026 POP End: 05-31-2027 responsible for under the terms of the contract. Not to Exceed Threshold for Repairs. **The Quantity for Repairs is only an estimate, Contractor will only be paid for work ordered and completed.

Contract Period: Option 4 POP Begin: 06-01-2026 POP End: 05-31-2027

GRAND TOTAL __________________

Statement of Work

GENERAL:

The Department of Veterans Affairs, El Paso VA Health Care System (EPVAHCS), requires comprehensive service and preventive maintenance and repair services to include hardware /software support services, software upgrades/updates, and monthly/quarterly/annual preventive maintenance/calibration coverage for the critical HVAC SYSTEM currently installed at the El Paso VA Medical Center. Contractor shall be able to respond to maintenance and emergency calls within the time-frames described in this SOW. Contractor shall be responsible for providing all tasks contained in this document as well as any other maintenance requirements recommended by the equipment manufacturer. Site Visit Instructions:

Please contact POC in advance and schedule your site visit in advance.

• Site Visit: Thursday May 12, 2022, from 10:00 – 11:00 am

• Location: Building 7781-B (M&O Shop) Located next to the loading dock on the East side of the building. See maps below.

• Address: 5001 North Piedras, El Paso Texas 79930

• POC: Julian R. Morales, FE-C, FAC-COR – julian.morales@va.gov – 915-246-9436

• Required for site-visit entry: Face Mask required at all times. Report Directly to building

7781-B and knock on the door and ask for POC (Julian Morales). Do not enter the Main Facility before checking in first with POC. No contractors are allowed in the Main Facility without a VA escort.

mailto:julian.morales@va.gov

I. EQUIPMENT IDENTIFICATION AND REQUIRED SERVICES:

I. Chillers & Cooling Towers

a. Chiller Equipment List (Remaining list on next page).

II. Air Handlers

a. Air Handler Equipment List

Item Equipment Description Location TAG Brand Model # Serial # 1 Water Cooled Chiller D122 CH-1 Carrier 19XRV3231333KBH64 4811Q21370 2 Water Cooled Chiller D122 CH-2 Carrier 19XRV3231333KBH64 4811Q21369 3 Water Cooled Chiller D122 CH-3 Carrier 19XRV3231333KBH64 4612Q22245 4 Cooling Tower D122 CT-1 Evapco USS39436 12512668 5 Cooling Tower D122 CT-2 Evapco USS39436 N/A 6 Cooling Tower D122 CT-3 Evapco USS39436 N/A 7 Cooling Tower D122 LC-1 American Cooling Tower Inc. ACW-24-4G2 29001-3 8 Air Cooled Chiller 4th Floor Roof ACRU-2 Carrier 30RBF13064 LKQ7C 0318Q87112 9 Air Cooled Chiller 4th Floor Roof ACRU-3 Carrier 30RBF13064 LKQ7C 0318Q87105

**NOTE: Return Fans for Air Handlers are remote but within the same mechanical room where the AHU’s are located. Return Fans are part of this contract and Maintenance as per manufacturer recommendations is expected from the contractor.

b. Water Cooled Chiller Tasks

Item Equipment Description Location TAG Brand Model # Serial # 1 Air Handler C100 AHU-1.1 York Hospital Master 5855 2 Air Handler C100 AHU-1.2 York Hospital Master 5856 3 Air Handler C208 AHU-2.1 York Hospital Master 5857 4 Air Handler C208 AHU-2.2 York Hospital Master 5858 5 Air Handler A217 AHU-2.3 York Hospital Master 5859 6 Air Handler A217 AHU-2.4 York Hospital Master 5860 7 Air Handler C219 AHU-2.5 McQuay CAH040GDDC FBOU060300867 8 Air Handler C305 AHU-3.1 York Hospital Master 5871 9 Air Handler C305 AHU-3.2 York Hospital Master 5869

10 Air Handler A327 AHU-3.3 York Hospital Master 5870 11 Air Handler A327 AHU-3.4 York Hospital Master 5872 12 Air Handler C412 AHU-4.1 York Hospital Master 5873 13 Air Handler C412 AHU-4.2 York Hospital Master 5861 14 Air Handler A421 AHU-4.3 York Hospital Master 5874 15 Air Handler A421 AHU-4.4 York Hospital Master 5875 16 Air Handler C412 AHU-4.5 York Hospital Master 5862

Water Cooled Chillers (19XRV) Qty:3

M Q SA A

Operational Inspection and report readings on:

Operational Checkout. Keep record of services on ICVC X

Perform "Control Test" as per manufacturer Recommendations X M Montlhy Chiler Analysis X Q Quaterly

Compressor / Motor Analysis X SA Semi-Annual (6-months) Daily Runtime Reports X A Annual

Efficiency X Chiller Capacity X

Heat Exchange Data X Condenser Report X

Evaporator (Cooler) X Electrical Line Volatage Conditions X

Inspect Compresor bearing and gear Lubricant . Record and Report level, temperature and pressure

X

Check Levels of Fluids and record. Add if necessary X Operational Checkout. Keep record of services on ICVC

Inspect Electrical Equipment. Perform General cleaning and tighten connections. Vacuum cabinet.

X

Test and troublehsoot Chiller Internal Controls. Perform control checks and adjustments

X

Check the lubrication system. Mark level and record as per manufacturer recommendations

X

Verify Guide Vane & Actuator Operation. Repair or replace parts if needed or provide proposal if out of treshold

X

Repair or replace all other parts if needed or provide proposal if out of treshold

X

Check Flow Switch Operation X Inspect for refrigerant leaks. Check Refrigerant Levels. Add if necessary X

Check Chilled Water Loop. Exercise all Manual and Control valves.

Repair or replace parts if needed or provide proposal if out of treshold X

Replace Refrigerant Filter X Perform Vibration Analysis X

Perform Oil Analysis. Replace Oil if needed X Change Oil Filter X

Change Oil Filter on Cooler Scavanging line X Inspect refrigerant float system as per manufacturer recommendations X

Disconnect vent piping at valve outlet and inspect valve body and mechannism for corrosion, rust, dirt, scale, leakage, etc. Replace valve If corrosion found.

X

All items included in this checklist shall be part of the report for each scheduled service.

Contractor shall check each task performed and shall be verified with VA personel.

A report shall be provided for each service for each equipment individually.

Any service task that requires the unit to be shutdown shall be schduled after hours (after 4:30pm or weekends) After hour service shall be included in the contract

FY22 Task Description

c. Cooling Tower Tasks

EVAPCO Cooling Towers (USSS39436) Qty:3 American Cooling Tower (ACW-24-4G2) Qty:1

M Q SA A

Clean pan strainer X

Check bleed-off valve to make sure it is operative. Repair or replace when needed

X M Montlhy

Check operating level in pan and adjust float valve if necessary X Q Quaterly Check water distribution system and spray pattern. Clean, repair or replace when needed X SA Semi-Annual (6-months)

Check belt tension and adjust or replace X A Annual Check fan screens , inlet louvers and fans. Remove dirt and debris X

Check AXS (crosflow) hot water basins for debris and corrosion. Clean, repair as needed

X

Gear reducer- check oil level with unit stopeed X Gear reducer/ piping- Do visual inspection for oil leaks, auditory inspection for unusual noises and vibration X

Oil pump- Do visual inspection for leaks and proper wiring. Repair as needd

X

Gear Reducer/ Coupling- check alignment of the system X Coupling/ shaft- Inspect flex elements and hardware for tightness, proper torque & crack/ deterioration. Repair/ replace as needed X

Vibration switch- Inspect enclosure for loose wiring and moisture X Clean and flush pan X

Check drift eliminators. Clean, reapair or replace when needed X Check the fan blades for crack, missing balancing weights and vibrations. Clean, reapair or replace when needed X

Lubricate fan shaft bearings X Inspect and grease sliding motor base X

Check Water Quality for bilogical contamination. Clean unit as needed and provide report on water quality. Highlight any inconsistencies

X

Heater Controller- Inspect controller and clean probe ends X Heater- Inspect elements for sclae build-up X

Electronic Water Level Controller- Clean probe ends of scale build-up X Solenoid Make-up valve- Inspect and clean valve and strainer for debris.

Repair or replace as needed X

Gear reducer- Replace oil X Heater - Inspect juntion box for loose wiring and moisture X

Electronic Water Level Controller- Inspect junction box for loose wiring and moisture

X

Sump sweeper piping- Inspect and clean iping of debris X Check sheaves, bushings, fan shafts and fan hubs for corrosion. Scrape and coat with ZRC X

Inspect and clean protective finish X Electronic Water Level Controller- Clean inside the standpipe X

Water Level Indicator- Inspect and clean X

All items included in this checklist shall be part of the report for each scheduled service.

Contractor shall check each task performed and shall be verified with VA personel.

A report shall be provided for each service for each equipment individually.

Any service task that requires the unit to be shutdown shall be schduled after hours (after 4:30pm or weekends)

d. Air Cooled Chiller Tasks

Water Cooled Chillers (30RBF) Qty:2

Chiler Analysis Report. Perform Service Test to confirm operation of all components

X

Compressor / Motor Analysis X M Montlhy Daily Runtime Reports X Q Quaterly

Efficiency Report X SA Semi-Annual (6-months) Chiller Capacity Report X A Annual

Heat Exchange Data Reprt X Condenser Report X

Evaporator (Cooler) Report X Electrical Line Volatage Conditions X

Operate Chillers and confirm proper Chiller Control Sequence is followed. This inlcudes all Control Valves and devices

X

Check moisture indicating sight glass for possible refrierant loss and presence of moisture

X

Check Condenser for debris, clean following manufacturer guidelines X Check Chilled Water Flow Switch operation X

Inspect Electrical Equipment. Perform General cleaning and tighten connections. Vacuum cabinet.

X

Test and troublehsoot Chiller Internal Controls. Perform control checks and adjustments

X

Check compressor oil level. Mark level and record as per manufacturer recommendations

X

Check all refrigerant joints and valves for refrigerant leaks. Repair when needed.

X

Repair or replace all other parts if needed or provide proposal if out of treshold

X

Check Condenser Fans for proper operation. Repair or replace as needed

X

Inspect for refrigerant leaks. Check Refrigerant Levels. Repair and Add if necessary

X

Check Chilled Water Loop. Exercise all Manual and Control valves.

Repair or replace parts if needed or provide proposal if out of treshold

X

Check Crankcase heater operation X Inspect pump seal X

Perform Vibration Analysis X Perform Oil Analysis. Replace Oil if needed X

Inspect Contactors and relays, replace when necessary X Check accuracy of thermistors, replace if greater than +-2F variance from caibrated thermometer X

Check accuracy of transducers, replace if greater than +-5psi variance X Check for proper chemical concentration in chilled water loop. Record and report any inconsistencies.

X

Check refrigerant Filter driers for excesive pressure drop, replace when necessary

X

Clean Chilled Water Strainers X Check Cooler Heater O\operation X

Check pump heater operation X Check condition of condenser fan blades and that they are securely fastened to the motor shaft X

Check for excesive cooler approach, which may indicate fouling. Clean cooler vessel if necessary

X

All items included in this checklist shall be part of the report for each scheduled service.

Contractor shall check each task performed and shall be verified with VA personel.

A report shall be provided for each service for each equipment individually.

Any service task that requires the unit to be shutdown shall be schduled after hours (after 4:30pm or weekends)

e. Air Handler Tasks

YORK Hospital Master Air Handler Qty: 15 McQuay CAH040GDDC Qty: 1

M Q SA A

Test Disconnect box for proper operation. Repair or replaced as needed X

Check disconnect box for loose wires/ tightness as required X M Montlhy Vacuum BAS system panel X Q Quaterly

Vacuum blower cabinet and check for visual problems X SA Semi-Annual (6-months) Inspect blower housing and wheel for damage X A Annual

Inspect blowe bearings for noise and wear. Repair replace as required X Inspect motor for unusal noise/ bearing wear X

Inspect motor shaves and motor pulleys. Repair / replace as required X Check motor VFD cabinet filter and replace when necessary X

Clean motor VFD cabinet X Perform Operational Test . Make sure AHU responds to Control sequence/ programming. Record, report any inconsistencies. Make adjustments as required.

X

Secure puleys, blower wheel as required X Inspect Coils for visual leaks X

Inspect all valves for leaks and operation X Check , record and report filter pressure drop X

Check VFD for alarms, trubleshoot, repair as required X Tighten electrical connections on VFD comm wiring X

Inspect VFD cooling fan operation. Vaccum all debris X Check motor running amps and operating volts. Record and report data.

Highlight any inconsistencies X

Test Air Handler Operation and check for excessive vibration. Record and report any inconsistencies.

X

Check operation of all Dampers and actuarors. Adjust, repair or replace as needed.

X

Verify that all damper linkages move freely. Lubricate with grease X Check operation of all control devices to include pressure switches, smoke alarm switches, differential pressure switches, temperature sensors, freezestats, etc. Record, report data and highlight inconsistencies. Repair or replace control devices as needed.

X

Grease Bearings X Grease motor X

Replace belt . Record and report date of replacement and belt information. Belt tension might be adjusted but it will be the contractor's responsibility to maintain the unit operational at all times X

Replace all pre-filters and fnal filters. Contractor to provide Filters.

Record and report date of filter change, filter model, size, type and location X

Clean Coils as per manufacturer recommendations X Clean and Inspect Condensate pan and drain X

Check humidifers for mineral deposits X Check operation of all valves. Adjust, repair or replace as needed. X

Check the condition of the gasket around section doors. Replace as necessary to prevent air leakage.

X

All items included in this checklist shall be part of the report for each scheduled service.

Contractor shall check each task performed and shall be verified with VA personel.

A report shall be provided for each service for each equipment individually.

Please note Air Hanlders have Supply Fans and Return Fans. Return Fans are remote but within the mechanical room.

Suply Fans and Return Fans are part of the Contract.

Any service task that requires the unit to be shutdown shall be schduled after hours (after 4:30pm or weekends)

f. Air Handler Filter list (filters to be provided by the contractor)

III. Exhaust Fans

a. Exhaust Fan Equipment List

UNIT TAG PRE-FILTER SIZE FILTER TYPE PRE-FILTER QTY FINAL FILTER SIZE FILTER TYPE FINAL FILTER QTY

AHU-1.1 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8

AHU-1.2 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8

AHU-2.1 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8

AHU-2.2 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8

AHU-2.2 12X24X2 MERV 8 STD PLEATED 4 12X24X4 IVS MERV 14 4

AHU-2.3 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8

AHU-2.3 12X24X2 MERV 8 STD PLEATED 4 12X24X4 IVS MERV 14 4

AHU-2.4 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8

AHU-2.4 - - - 12X24X4 IVS MERV 14 0

AHU-2.5 20X25X2 TRI-PLEAT ULTRA MERV 8 9 20X25X4 IVS MERV 14 9

AHU-2.5 20X20X2 TRI-PLEAT ULTRA MERV 8 6 20X20X4 IVS MERV 14 6 FINAL FILTER SIZE FINAL FILTER TYPE QTY AHU-3.1 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8 24X24X4 IVS MERV 14 108 AHU-3.1 12X24X2 MERV 8 STD PLEATED 2 12X24X4 IVS MERV 14 2 12X24X4 IVS MERV 14 23 AHU-3.2 24X24X2 MERV 8 STD PLEATED 12 24X24X4 IVS MERV 14 12 20X25X4 IVS MERV 14 9

AHU-3.2 12X24X2 MERV 8 STD PLEATED 3 12X24X4 IVS MERV 14 3 20X20X4 IVS MERV 14 6

AHU-3.3 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8 24X24X12 HEPA XS ABSOLUTE 24 AHU-3.3 12X24X2 MERV 8 STD PLEATED 4 12X24X4 IVS MERV 14 4 24X12X12 HEPA XS ABSOLUTE 8

AHU-3.4 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8

AHU-3.4 12X24X2 MERV 8 STD PLEATED 4 12X24X4 IVS MERV 14 4 178

AHU-4.1 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8

AHU-4.2 24X24X2 MERV 8 30/30 12 24X24X12 HEPA XS ABSOLUTE 12 PRE-FILTER SIZE PRE-FILTER TYPE QTY AHU-4.2 24X12X2 MERV 8 30/30 4 24X12X12 HEPA XS ABSOLUTE 4 20X25X2 TRI-PLEAT ULTRA MERV 8 9

AHU-4.2 24X24X6 MERV 11 AEROPAC 12 - - - 20X20X2 TRI-PLEAT ULTRA MERV 8 6

AHU-4.2 24X12X6 MERV 11 AEROPAC 4 - - - 24X24X2 MERV 8 30/30 24

AHU-4.2 24X24X12 MERV 14 RIGA-FLO 12 - - - 24X12X2 MERV 8 30/30 8

AHU-4.3 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8 24X24X6 MERV 11 AEROPAC 24 AHU-4.4 24X24X2 MERV 8 STD PLEATED 8 24X24X4 IVS MERV 14 8 24X12X6 MERV 11 AEROPAC 8 AHU-4.4 12X24X2 MERV 8 STD PLEATED 2 12X24X4 IVS MERV 14 2 24X24X12 MERV 14 RIGA-FLO 24 AHU-4.5 24X24X2 MERV 8 30/30 12 24X24X12 HEPA XS ABSOLUTE 12 24X24X2 MERV 8 STD PLEATED 108 AHU-4.5 24X12X2 MERV 8 30/30 4 24X12X12 HEPA XS ABSOLUTE 4 12X24X2 MERV 8 STD PLEATED 23

AHU-4.5 24X24X6 MERV 11 AEROPAC 12 - - - 234

AHU-4.5 24X12X6 MERV 11 AEROPAC 4 - - -

AHU-4.5 24X24X12 MERV 14 RIGA-FLO 12 - - -

TOTAL PRE-FLTERS 234 TOTAL FINAL FILTERS 178

TOTAL FILTERS 412

Item Equipment Description Location TAG Brand Model # Serial # 1 Exhaust Fan Roof EF-01 Centrimaster PNN200J WSA303501 2 Exhaust Fan Roof EF-1 ACME PNU120E3 0WE206601 3 Exhaust Fan Roof EF-02 Centrimaster PNN300M VSA303504 4 Exhaust Fan Roof EF-03 Dayton 3GY67G 14611349 5 Exhaust Fan Roof EF-04 Centrimaster PNN245K WSA303508 6 Exhaust Fan Roof EF-05 Centrimaster No Info WSA803511 7 Exhaust Fan Roof EF-06 Centrimaster PNN200H WSA303511 8 In-Line Exhaust Fan C106 EF-C-106 Greenheck SWB-116-15-CW-TH-X 11951451 1001 9 Centrifugal Exhaust Fan D122 EF-08 Greenheck BSQ-200HP-20-X 15301685

10 Exhaust Fan B227 Above Ceiling) EF-09 - - - 11 Exhaust Fan Roof EF-1.3-01 NO TAG NO TAG NO TAG 12 Exhaust Fan Roof EF-2.1-01 Greenheck CUBE-240-HP-30-6 12197880 1008 13 Exhaust Fan Roof of MRI Area EF-2.2-01 - - - 14 Exhaust Fan Roof EF-3.1-01 Greenheck QEID-30-70-B100-X 12582406 1109 15 Exhaust Fan Roof EF-3.1-02 Centrimaster PU135F WSA303524 16 Exhaust Fan Roof EF-3.1-03 Centrimaster PRN100 VSA303516 17 Exhaust Fan Roof EF-3.1-04 Centrimaster PRN110 VSA303519 18 Exhaust Fan Roof EF-3.1-05 Centrimaster PRN110 VSA303519 19 Exhaust Fan Roof EF-4.1-01 Centrimaster PU135E3 VSA303526 20 Exhaust Fan Roof EF-4.1-02 Centrimaster PRN110 VSA303519 21 Exhaust Fan Roof EF-4.1-03 Centrimaster PU135E3 VSA303526 22 Exhaust Fan Roof EF-4.1-04 NO TAG NO TAG NO TAG 23 Exhaust Fan Roof EF-4.2-01 Greenheck GB101HP-7 15439376 24 Exhaust Fan Roof EF-4.2-02 Greenheck GB-200HP-30 151B7296 25 Exhaust Fan Roof EF-4.3-01 Centrimaster PNN100E3 NO SERIAL # FOUND 26 Exhaust Fan Roof EF-4.3-02 (NOT FOUND) - - - 27 Exhaust Fan Roof EF-4.3-03 Centrimaster NO TAG NO TAG 28 Exhaust Fan Roof EF-4.4-01 Centrimaster PU135E4 VSA303527 29 Exhaust Fan Roof EF-4.4-02 Centrimaster PUB200G4 VSA303533 30 Exhaust Fan Roof EF-4.4-03 Centrimaster PRN100 VSA303516 31 Exhaust Fan Roof RF-4.5-01 Greenheck QEID-27-50-A200 15106035 32 Wall Exhaust Fan South Penthouse EF-5.1 ACME/ Windmaster DCK30J WSA303536 33 Wall Exhaust Fan North Penthouse EF-5.2 ACME/ Windmaster DCK30H WSA303540 34 In-line Suply Fan Electrical Room D122A SF-1 ACME/ Windmaster DCK24REV VSA303541 35 In-line Suply Fan Mechanical Room C208 SF-2.1 NO TAG NO TAG NO TAG 36 Exhaust Fan Roof EF-2 ACME PNU120E3 QWE206604 37 Exhaust Fan Roof of MRI Area NO TAG Greenheck GB-121-4X-QD 14819726 38 Exhaust Fan Roof of Expansion Building NO TAG American Coolair Corp. CRBA15JD1151 013006M812170 39 Exhaust Fan Roof EF-4.2-02 Centrimaster No Model # VSA303516 40 Exhaust Fan Roof EF-4.5-02 Greenheck GB-141HP-10 15187305 41 Exhaust Fan Roof EF-1 Greenheck DX11B NO SERIAL # FOUND 42 Exhaust Fan Roof RF-4.2-01-ECM2.0 Greenheck QEID-27-60-A200 15106034 43 Exhaust Fan Roof RF-4.2-01-ECM2.1 Greenheck QEID-27-60-A201 15106035 44 Exhaust Fan Roof NO TAG NO INFO LQV24 NTWH44476 45 Exhaust Fan Roof Clean Rm 461 Cook 80 ACE 80C3B 104SD95567-00/0000701 46 Exhaust Fan Roof EF-1 JCL Const Cook 80 ACE 80C2B 104SD95850-00-0000701 47 Exhaust Fan Roof EF-1 VA Isolation Roms Cook 80 ACE 80C3B 102SD57863-00/0000702 48 Exhaust Fan Roof EF-1 VA Isolation Roms Cook 81 ACE 80C3B 102SD57863-00/0000701 49 Exhaust Fan Roof EF-5.1 Greenheck GB-200-HP-30 15187302

b. Exhaust Fan Tasks

IV. Hydronic Pumps

a. Hydronic Pumps Equipment List

Exhaust Fans Qty: 49 (Various types and Models)

Inspect enclosure for physical damage X Clean motor area X M Montlhy

Inspect electrical connections X Q Quaterly Check pulley condition. Repair, adjust/ allign or replace as needed X SA Semi-Annual (6-months)

Replace belt . Record and report date of replacement and belt information. Belt tension might be adjusted but it will be the contractor's responsibility to maintain the unit operational at all times X A Annual

Grease motor and bearings as applicable and necessary X Check motor running amps and operating volts. Record and report data.

Highlight any inconsistencies X

Perform Operational Test . Make sure EF responds to Control sequence/ programming. Record, report any inconsistencies. Make adjustments as required.

X

Check Motor VFD cabinet filter and change as necessary X Clean Motor VFD cabinet X

Check wheel for unbalanced condition X Inspect for unusual bearing noise and condition X

Check operation of all Dampers and actuarors. Adjust, repair or replace as needed.

X

Check operation of all control devices to include pressure switches, differential pressure switches, temperature sensors, etc. Record, report condition and highlight inconsistencies. Repair or replace control devices as needed.

X

Test Disconnect box for proper operation. Repair or replaced as needed X

Check VFD for alarms, trubleshoot, repair as required X Tighten electrical connections on VFD comm wiring X

Inspect VFD cooling fan operation. Vaccum all debris X

All items included in this checklist shall be part of the report for each scheduled service.

Contractor shall check each task performed and shall be verified with VA personel.

A report shall be provided for each service for each equipment individually.

Any service task that requires the unit to be shutdown shall be schduled after hours (after 4:30pm or weekends) After hour service shall be included in the contract

FY22 Task Description

Item Equipment Description Location TAG Brand Model # Serial # 1 Primary Chilled Water Pump D122 PCHW P-1 Armstrong 4300IVS 693593 2 Primary Chilled Water Pump D122 PCHW P-2 Armstrong 4300IVS 693594 3 Primary Chilled Water Pump D122 PCHW P-3 Armstrong 4300IVS 714882 4 Chilled Water Pumps C412 CHP-6 ARMSTRONG 4300IVS-8 696403 5 Chilled Water Pumps C412 CHP-7 ARMSTRONG 4300IVS-8 696402 6 Condenser Pump D122 CWP-1 Armstrong 4300IVS 693562 7 Condenser Pump D122 CWP-2 Armstrong 4300IVS-11 693563 8 Condenser Pump D122 CWP-3 Armstrong 4300IVS-BF-STD 714812 9 Condenser Water Pump D122 CWP-4 TACO FE2010E4E1F2L0A NO SERIAL # FOUND

10 Condenser Water Pump D122 CWP-5 TACO FE2010E4E1F2L0A NO SERIAL # FOUND 11 Secondary Chilled WaterPump D122 SCWP-1 Armstrong 4300 TC 638684 12 Secondary Chilled WaterPump D122 SCWP-2 Armstrong 4300 TC 638683 13 Hot Water Pump C100 HWP-1 Taco KV6011AE2MGB702M EC97416/2 14 Hot Water Pump C100 HWP-2 Taco KV6011AE2MGB702M EC97416/2 15 Domestic HW Pump C106 DHWP-1 Armstrong 4300IVS 635805 16 Domestic HW Pump C106 DHWP-2 Armstrong 4300IVS 635806 17 Domestic HW Pump C106 HWP-9-1 Aurora 411 BF 06-1338389-2 18 Domestic HW Pump C106 HWP-9-2 Aurora 411 BF 06-1338389-2 19 Hot Water Pump A217 HWP-3 Taco KV3009AE2JGC988M EC97416/3 20 Hot Water Pump A217 HWP-4 Taco KV3009AE2JGC988M EC97416/3

b. Hydronic Pumps Tasks

V. Liebert Units

a. Liebert Unit Equipment List

Pumps Qty: 20 (Various types and Models)

Check for unusual noises under normal and heavy load X Check Motor VFD cabinet filter and change when necessary X M Montlhy

Clean Motor VFD cabinet X Q Quaterly Check for leaks, especially around shaft seals on bearing assemblies.

Replace seals and O-rings, tighten assemblies, or replace gaskets when necessary.

X SA Semi-Annual (6-months)

Lubricate motor following manufacturer’s recommendations X A Annual Check alignment to the bearing assembly. Repair/ align as necessary X

Perform Electrical Test as needed. Verify all wiring and electrical connections are secure.

X

Keep unit clean. Keep moisture, refuse, dust or other loose particles away from the pump and ventilating openings.

X

Check Pump Discharge Pressure. Report any discrepancies with design parameters. Adjust impeller clearance r replace as required to restore pump to its intended design performance.

X

Perform Operational Test . Make sure Pumps respond to Control sequence/ programming. Record, report any inconsistencies. Make adjustments as required.

X

Check VFD for alarms, trubleshoot, repair as required X

Test Disconnect box for proper operation. Repair or replaced as needed X

Check operation of all control devices to include pressure switches, differential pressure switches, temperature sensors, flowmeters, autmatic and control valves, actuatrs, etc. Record, report condition and highlight inconsistencies. Repair or replace control devices as needed.

X

Check motor running amps and operating volts. Record and report data.

Highlight any inconsistencies

X

Perform Vibration Test X

All items included in this checklist shall be part of the report for each scheduled service.

Contractor shall check each task performed and shall be verified with VA personel.

A report shall be provided for each service for each equipment individually.

Any service task that requires the unit to be shutdown shall be schduled after hours (after 4:30pm or weekends) After hour service shall be included in the contract

FY22 Task Description

Item Equipment Description Location TAG Brand Model # Serial # 1 Liebert Unit Evaporator C103 #1 VA Liebert VH199AUAAE15918 795918-001 2 Liebert Unit Evaporator C103 #2 VA Liebert VH199AUAAE15918 795918-002

3 Liebert Unit Condenser Mechanical Patio by North side of

Expansion Building #1 Liebert DCDF308-A 0714C96225

4 Liebert Unit Condenser Mechanical Patio by North side of

Expansion Building #2 Liebert DCDF308-A 0713C95966

5 Liebert Unit System B100 NA Liebert - -

b. Liebert Units Tasks

Lieberts Qty: 3

Operational Perform operational test. Make sure all functions are working properly.

Check for any alarms and troubleshoot and repair any issues reported in the units control panel X

Filters Check for unrestricted airflow X M Montlhy

Check filter switch X Q Quaterly Clean filter section X SA Semi-Annual (6-months)

Replace Filter. Contractor shall be responsible for confirming filter size and type and providing filter for changeout

X A Annual

Blower Section Check that impellers are free from debris X Check that bearings are free from debris X

Replace belt . Record and report date of replacement and belt information. Belt tension might be adjusted but it will be the contractor's responsibility to maintain the unit operational at all times X

Inspect and tighten Electrical Connections X Clean Blower section X

Compressor Section Check for leaks. Repair any leaks and add refrigerant as required X

Check oil levels. Record and report oil level. Report Inconsistencies.

Repair and add oil as required.

X

Inspect and tighten Electrical Connections X Air Cooled Condenser

Clean condenser coil folowing manufactrurer recommendations X Check motor mount tightness. Adjust as required X

Check Bearing condition. Record and report condition. Repar, adjust or replace as required.

X

Check that any refrigerant lines are properly supported. Record and report condition. Repar or adjust as required.

X

Inspect and tighten Electrical Connections X Refirgerant Cycle/ Section

Check, record and report suction pressure X Check, record and report refrigerant lines X

Check, record and report head pressure X Check, record and report for moisture (sight glass) X

Check, record and report refrigerant level. Repair any leaks and add refrigerant as required

X

Check, record and report discharge pressure X Check hot gas bypass valve X

Check thermostatic exp. Valve X Reheat

Check reheat element operation X Inspect elements for cleanliness and corrosion X

Steam Generating Humifier Check canister for depostis. Clean canister as required X

Check condition of steam hoses. Replace as required X Check water make-up valve for leaks. Repair or replace as required X

Electrical Panel Check Fuses. Replace as required X

Inspect & tighten electrical connections X Check operation sequence X Check contactor operation X

Check disconnect operation X

All items included in this checklist shall be part of the report for each scheduled service.

Contractor shall check each task performed and shall be verified with VA personel.

A report shall be provided for each service for each equipment individually.

Any service task that requires the unit to be shutdown shall be schduled after hours (after 4:30pm or weekends)

VI. RTU’s, Splits & Heat Pumps

a. RTU’s, Splits & Heat Pump Equipment List

Item Equipment Description Location TAG Brand Model # Serial # 1 Rooftop Unit Roof RTU 5.1 American Standard TCH180B400DA J31144973D 2 Rooftop Unit Roof RTU 5.2 TRANE TCH120B400DA J37144158D 3 Rooftop Unit Outisde M& Shop, South side NONE CARRIER 50TCQD12A2A6A0A0A0 0816P60964

4 Split System Condenser Mechanical Patio by North side of

Expansion Building. Serves MRI Equiment Room C215

NO TAG CARRIER 38ARZ008 1509G30076

5 Split System Air Hanlder

C215 (MRI Equipment Rom). This unit is connected to the Condenser for which we requested emergency call (8-ton unit)

ACC CARRIER 192 989603026281

6 Split System Condenser MRI Roof ACC-2-1 KKT Chillers EC0133L 13360020115740316 7 ACC 2-1 Split System Air Hanlder - - - - - 8 Split System Condenser MRI Roof ACC-2-2 Liebert PFH020APL7 Y16DG10019 9 ACC-2-2 Split System Air Hanlder - - - - -

10 Heat Pump- Condenser Outside F-107 (By cooling Towers) none York YHE60B22S W2E0776773 11 Heat Pump- Evaporator/ Air Handler F-107 none York AE60DX21F W2A0573211

HEAT PUMP/ SPLIT SYSTEM (AIR

HANDLER)

ABOVE CEILING M&O SHOP NONE YORK ME20DN41A W2D0705676

HEAT PUMP/ SPLIT SYSTEM

(CONDENSER)

OUTSIDE M&O SHOP (WEST SIDE) NONE YORK THE48B41SA W2C0643188

HEAT PUMP/ SPLIT SYSTEM (AIR

HANDLER)

ABOVE CEILING M&O SHOP NONE YORK F2FP048H06G A0B5643763

HEAT PUMP/ SPLIT SYSTEM

(CONDENSER)

OUTSIDE M&O SHOP (WEST SIDE) NONE YORK E4FD048S46A W0B5586899

b. RTU’s, Splits & Heat Pump Tasks

Qty: 12 (Various types and Models)

Perform operational test. Make sure all functions are working properly.

Check for any alarms and troubleshoot and repair any issues reported in the units control panel X

Record and report ambient temperature, compressor ol level , compressor suction and discharge pressure , superheat and subcooling

X M Montlhy

Replace Filter. Contractor shall be responsible for confirming filter size and type and providing filter for changeout

X Q Quaterly

Replace belt . Record and report date of replacement and belt information. Belt tension might be adjusted but it will be the contractor's responsibility to maintain the unit operational at all times X SA Semi-Annual (6-months)

Check Condensate Overflow switch. Repair or replace as required X A Annual Check all refrigerant lines and capillaries for vibration isolation and support. Repair as needed X

Check all refrigerant lines for signs of leaks. Repair and add refrigerant as necessary

X

Check all fuses and circuit brakers. Repair or replace as necessary X Check pressure switch operation. Repair or replace as necessary X

Check Drain Pan and condensate piping to ensure thre are no blockages.

Remove any blokages identified

X

Inspect evaportaor and condenser coils for dirt or bent fins. Straighten with comb and clean

X

Remove any loose dirt and debris from both sides of coil X Inspect damper hinges and pins to ensure that all moving parts are securely mounted. Repair or replace as needed. Clean Blades X

Manually rotate the condenser fans to ensure free movement and check motor bearings for wear. Repair, adjust or replace as necessary.

X

Verify condenser fan mounting hardware is tight X Verify that all damper linkages move freely. Lubricate with grease X

Check supply motor bearings. Repair or replace as necessary X Check fan shaft bearings for wear. Replace as necessary X

Check the condition of the gasket around control panel doors. Replace as necessary.

X

Inspect all terminal connections and verify connections are tight. Adjust as necessary

X

Remove any corrosion present on the exterior surfaces of the unit and repaint as necessary following manufacturere recommendations

X

Inpect the unit for loose access panels. Repair or adjust as necessary X Clean the evaorator, microchannel condenser and reheat coils following manufacturere's recommendations X

KKT Chiller X Check all safety devices according to EN 378-2 and local laws X

Check for ay refrigerant leaks, including inside heat exchangers. Repair as necessary and add refrgerant as necessary.

X

Check all heat exchangers X Perform operational test. Make sure all functions are working properly.

Check alarms, safeties and controls and troubleshoot and repair any issues

X

Check Glycol rate. Record and report X Follow all other Maintenance recommendations from Manufacturer X

All items included in this checklist shall be part of the report for each scheduled service.

Contractor shall check each task performed and shall be verified with VA personel.

A report shall be provided for each service for each equipment individually.

Any service task that requires the unit to be shutdown shall be schduled after hours (after 4:30pm or weekends)

VII. Energy Management System (EMS) Maintenance i.A Controls contractor shall be provided to manage the existing Building Management System (EMS). The contractor shall be a local licensed/ certified contractor for KMC controls with proven experience. This System controls all the Equipment listed in this contract as well as other equipment like terminal units (VAV’s). The Controls contractor shall have 24/7 telephone service available and shall respond to emergencies within a 4-hour window, including weekends & holidays.

ii.Requirements:

1. The contractor shall make the required adjustments to the system so that users will be able to access the system remotely (only authorized users). The contractor shall provide a hot spot internet service to connect to the main EMS workstation. The contractor will be responsible for maintaining this internet service for the duration of this contract.

2. Contractor shall provide all required updates to the EMS software so that the system is up to date with the latest functional and security features.

3. Contractor shall provide maintenance to the existing workstation where the EMS currently resides, including any critical updates required and any patches recommended by the manufacturer.

4. The contractor shall be able to remotely troubleshoot the system when an issue is reported by the user. Contractor shall provide 24/7 service.

5. All troubleshooting, programming, integrating of existing equipment shall be included in the contract.

6. Contractor shall integrate the existing Solar Power system into the EMS which shall report Energy Produced in a monthly basis.

7. The contractor shall make sure all equipment in the existing system is properly integrated and working properly. For example, existing backup chillers for the OR’s are in the EMS however, these do not run when the normal chillers are down.

Another example, some of the Liebert units that serve as backup for our servers should run when the normal HVAC is down however, when this event happens, these backup units do not run even though this equipment is in the EMS.

8. Contractor shall have the ability to troubleshoot all control devices included in the systems, which includes but is not limited to: control relays, control switches, safety switches, pressure sensors, temperature sensors, actuators, dampers, water valves, water sensors, water meters, steam meters, electric meters, etc. Contractor shall make sure all devices are working properly and are properly configured and maintained.

9. The contractor shall be responsible for updating all graphics in the EMS and making sure they are up to date and working properly. Al equipment on the System three shall have a graphic with clickable buttons to adjust setpoints. Graphics shall include analog/binary values for easy reading and monitoring and shall have write points for setpoint manipulation.

10. Equipment in Hierarchical Trees shall follow a logical order. For example, An Air Handler will in the top, followed by the VAV boxes it serves or Exhaust Fans associated with it. In the case of Chillers and Boilers, these will be followed by their respective pumps. This will be part of the recurrent maintenance expected from this contract.

11. The contractor shall include in their programing trends for points considered “critical” for monitoring purposes. Contractor shall focus on critical equipment such as chilled water system, hot water system, air handlers, exhaust fans, pumps, pressure readings, OR’s, etc. Miscellaneous equipment like VAV boxes shall include trends for points such as supply temps, valve positions, damper positions, room temperatures, room pressures for OR’s, etc.

12. The Contractor shall use trending data to verify, document, and improve a building's operation and identifying broken components, recalibrating sensors, and correcting control functions that have been disabled by building operator in error.

13. The system shall have hierarchical and group scheduling that supports customized, graphically displayed schedules for building, floors, zones or equipment groups to flexibly manage energy use.

14. The system shall have logical alarming where alarm conditions are graphically represented and sorted by source, type and criticality.

15. Contractor shall provide two types of user profiles: Admin and User. Admin shall have the capability to modify setpoints, control sequences, graphics, schedules, etc.

The User profile will only have “reading” rights.

16. The contractor shall include 1 annual training session for the M&O technicians. This shall repeat at the beginning of each option year if applicable, so that the VA team can keep up to date on any changes performed in the system each year.

II. DEFINITIONS/ACRONYMS:

A. Facility Services Engineer - Supervisor or designee.

B. CO - Contracting Officer C. COR - Contracting Officer's Representative D. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with no incidence of malfunction or inoperative conditions.

E. FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the ELPVAHCS premises.

F. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

G. Acceptance Signature - VA employee who is authorized to sign-off on the ESR which indicates that the Emergency Repair has been accomplished or in a pending status.

H. Authorization Signature – COR’s signature; indicates acceptance of work status as stated in ESR.

I. OEM – Original Equipment Manufacturer J. VA - Department of Veterans Affairs K. ELPVAHCS – El Paso VA Health Care System

III. CONFORMANCE STANDARDS:

A. Contractor shall ensure that the equipment functions in conformance with the latest published edition of the applicable standards, such as: NFPA-99, UL, OSHA, JCAHO, VA, etc. and the “Manufacturer's Performance Standards/ specifications” as used when the equipment was originally procured and that any upgrades/updates shall meet or exceed the stated standards/specifications.

B. Contractor shall comply with the Privacy Act of 1974 and the agency rules and regulations issued under the Act.

C. Contractor shall comply with Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the agency rules and regulations issued under the Act surrounding access, protection and confidentiality of personal health information and individually identifiable information.

D. The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required.

IV. HOURS OF COVERAGE:

A. Vendor shall provide telephone support 24 hours a day, 7 days a week.

B. Vendor shall provide unscheduled emergency maintenance/ repair service on a 24/ 7 basis, including weekdays after hours, weekends, and federal holidays (when coordinated with the Facility). Any possible overtime shall already be included in the contract cost. Costs for troubleshooting during regular and non-regular work hours for emergency calls shall be included in the contract.

C. Vendor shall provide planned maintenance scheduled at a mutually agreeable time Monday - Friday, 8:00 AM-4:30 PM local site time for Contractor, excluding Federal Holidays.

D. COR or designated alternate shall provide reasonable access to the equipment, reasonable working space, and a reasonable safe, hazard-free operating environment for contractor’s employees and representatives providing services hereunder during hours of coverage.

E. Federal Holidays observed by the ELPVAHCS are:

Date Holiday December 31 New Year's Day January 17 Birthday of Martin Luther King, Jr.

February 21 Washington’s Birthday May 30 Memorial Day June 20 Juneteenth National Independence Day July 4 Independence Day September 5 Labor Day October 10 Columbus Day November 11 Veterans Day November 24 Thanksgiving Day December 26 Christmas Day

V. UNSCHEDULED MAINTENANCE (Repair Service):

A. Contractor shall maintain the equipment in accordance with Equipment and OEM recommended frequencies and hardware specifications as set forth in the service manuals as well as the included tasks in this…