IT equipment for donation

The U.S. Embassy Belgrade seeks IT equipment for donation to support a scenario-based laser shooting range system and tactical training program, with quotations due October 30, 2026 at 17:00 Belgrade local time (amended from October 21). This is not a small business set-away. Questions closed October 14.

Place of performance is Belgrade, Serbia (11000 postal code). The procurement is a firm-fixed-price Request for Quotations with all pricing and payments in Serbian Dinar (RSD); VAT is not applicable due to the Embassy's VAT exemption certificate from the host government.

The equipment scope comprises 29 line items across two categories: audio equipment (15 items including loudspeakers, amplifiers, wireless microphone systems, audio matrices, and mixing equipment) and video equipment (14 items including LED displays, professional monitors, HDMI matrix switchers, mounting hardware, UPS systems, and network infrastructure). Delivery must occur within 60 days of award to the Belgrade metropolitan area.

Quoters must provide detailed technical proposals with equipment catalogues, evidence of established business registration with the Serbian Business Registry, proof of all required local licenses and permits, client references demonstrating relevant experience, and a signed letter from an authorized local service provider confirming 24-month warranty repair and technical support. All equipment must be new (not remanufactured or gray market), include manufacturer warranties, relevant user manuals in English and/or Serbian, and necessary technical certifications. The contractor must be legally authorized to perform business in Serbia or use an authorized local subcontractor and maintain qualified personnel and an authorized technical support facility in-country capable of delivery, installation, configuration, commissioning, warranty repairs, and on-site support. Serbian nationals may perform all work; U.S. citizenship is not required. Equivalent equipment brands are acceptable provided they meet or exceed all technical specifications and integration requirements.

Award will be made to the lowest priced, acceptable, responsible quoter. All quoters must register in SAM.gov prior to submission. NAICS 334310; PSC 7E20.