ISBEE Set-Aside: Brand Name Dell PowerEdge Extended Warranty Coverage (Base + 4)

The Indian Health Service (IHS), a civilian agency within the Department of Health and Human Services, is seeking quotations for Dell PowerEdge Extended Warranty Coverage through Request for Quotation 75H70426Q00003. The procurement encompasses extended warranty services and annual inventory reconciliation (AIR) for Dell servers located at IHS data centers, including emergency replacement parts, 24/7/365 remote technical support, and on-site service to support critical enterprise applications. Key contract requirements include maintaining accurate maintenance inventory tracking, performing detailed reconciliation processes comparing government-furnished Bills of Materials against maintenance logs, classifying discrepancies at IHS facilities in Albuquerque, New Mexico and Rockville, Maryland, and updating maintenance records within specified timeframes. Evaluation will be conducted using a "Lowest Price Technically Acceptable" methodology, with technical acceptability determined on a pass/fail basis by assessing conformance to specifications and compliance with federal laws and regulations, including Section 508 accessibility standards and IPv6 capabilities. Questions must be submitted by 10:00 AM EST on November 24, 2025, while quotations are due by 10:00 AM EST on December 1, 2025, and should be emailed to Contracting Officer Javier Medina-Velazquez.

This solicitation is a 100% set-aside for Indian Small Business Economic Enterprises (ISBEE) under NAICS code 541519 (Information Technology Value Added Resellers), with a small business size standard of 150 employees, and all qualifying offerors must submit a completed Indian Economic Enterprise Representation Form. The contract encompasses a base period from December 15, 2025 through December 14, 2026, with four consecutive one-year option periods extending through December 14, 2030, totaling five years of potential performance. The procurement covers 56 Dell PowerEdge server units across multiple models, with specific warranty coverage requirements and service contract types detailed in the attached Bill of Materials. The estimated contract value, while not explicitly stated in the solicitation, represents ongoing maintenance and support services for critical infrastructure supporting the IHS patient care mission. Primary performance will be executed at the IHS Office of Information Technology headquarters and designated data centers in Albuquerque, New Mexico and Rockville, Maryland, with contractors required to maintain eligibility throughout the entire contract performance period and provide notification to the Contracting Officer of any changes affecting ISBEE status.