Amendment 00001-Q_A RFQ_75H70426Q00003.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Indian Health Service Office of Management Services Division of Acquisition Policy

00001 11/25/2025

X 75H70426Q00003

11/19/2025

XX

X

i. RFQ Amendment-00001 is hereby issued to answer vendor questions in response to RFQ 75H70426Q00003. Also, attached is the updated Annual Inventory Reconciliation (AIR) included in attachment 2-Schedule of Supplies.

Please see continuation page with questions and answers.

1 2

Javier Medina-Velazquez

RFQ 75H70426Q00003: Amendment 00001

Questions & Answers:

1. Physical vs. Logical Verification: Could your team please confirm whether AIR requires any physical onsite verification at the Albuquerque and Rockville data centers, or whether logical verification (BOM comparison, network scan, and remote validation) will fully satisfy the requirement?

IHS Response: No onsite or logical system verification required. Updated Warranty coverage dates should be reflected for each ServiceTag on the Dell support site.

2. Network Scan Responsibilities: For the required network scan, will IHS perform the scan and provide results to the contractor, or should the contractor plan to execute the scan using IHS-approved tools and access?

IHS Response: There is no requirement for a network scan for warranty coverage.

3. Access to Inventory / CMDB Data: Should the contractor expect access to any IHS inventory systems (e.g., CMDB data, virtualization or asset logs), or will AIR be based solely on the BOM and any data provided directly by IHS?

IHS Response: There is no requirement for the vendor to update the internal inventory system.

4. Handling Warranty-Ineligible / EOSL Servers: If AIR identifies servers that are no longer eligible for Dell OEM warranty coverage, how would the Government prefer these units be documented and addressed within the AIR report?

IHS Response: IHS is requesting for a reinstatement and extended coverage if applicable.

5. AIR Scheduling Expectations: Does the Government anticipate a specific completion window for AIR each year following receipt of the updated BOM, or may the contractor propose a recommended schedule in the quotation?

IHS Response: IHS requires validation of the extended warranty coverage within 15 calendar days as reflected on the Dell support site.

6. AIR Deliverable Format: Does the Government have a preferred format/template for the AIR report and discrepancy classifications, or should the contractor propose a standard format?

IHS Response: IHS recommend Excel format.