Attachment 2-Schedule of Supplies_Updated.pdf
PDF 186 KB Posted
- Solicitation number
- 75H70426Q00003
About this file
This document is a Schedule of Supplies/Services for a Dell PowerEdge Extended Warranty Coverage contract with the Indian Health Service (IHS). The contract covers a base period from 12/15/2025 to 12/14/2026, with four additional one-year option periods extending through 12/14/2030. The primary requirement is an Annual Inventory Reconciliation (AIR) process to ensure accurate maintenance inventory tracking of Dell servers located in IHS HQ Data Centers in Albuquerque, NM, and Rockville, MD.
The AIR process involves detailed steps including government-furnished information provision, contractor inventory comparison, variance classification, and maintenance log updates. Specifically, the government will provide a Bill of Materials (BoM) and server records 60 days prior to each option period, and the contractor must compare this information against their maintenance inventory log within 45 days. The contractor must classify and propose dispositions for any discrepancies, such as servers found-not-listed, listed-not-found, or with record mismatches, and update the maintenance inventory log within 30 days of option period exercise upon government acceptance.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 00001-Q_A RFQ_75H70426Q00003.pdf | ||
| Attachment 6-FAR Provisions.pdf | ||
| Attachment 4-JOFOC_Brand Name.pdf | ||
| Attachment 1-IHS IEE Representation Form.pdf | ||
| Attachment 5-FAR Clauses.pdf | ||
| Attachment 3-BOM.xlsx | XLSX spreadsheet | |
| Combined-Synopsis RFQ 75H70426Q00003.pdf | ||
| Attachment 2-Schedule of Supplies.pdf |
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Text version
Schedule of Supplies/ Services
Item Description Qty Unit Price Extended Price
Base Period: 12/15/2025-12/14/2026
Dell PowerEdge Extended Warranty Coverage
ND PSS KK
Base Period Total
Option Period 1 (OP1): 12/15/2026-12/14/2027
Dell PowerEdge Extended Warranty Coverage
ND PSS KK
OP1 Total
Option Period 2 (OP2): 12/15/2027-12/14/2028
Dell PowerEdge Extended Warranty Coverage
ND PSS KK
OP2 Total
Option Period 3 (OP3): 12/15/2028-12/14/2029
Dell PowerEdge Extended Warranty Coverage
ND PSS KK
OP3 Total
Option Period 4 (OP4): 12/15/2029-12/14/2030
Dell PowerEdge Extended Warranty Coverage
ND PSS KK
OP4 Total Total Contract Value (Base + 4)
* See Bill of Materials for all associated specifications and service tags
1. Annual Inventory Reconciliation (AIR):
The Contractor shall perform at minimum an Annual Inventory Reconciliation (AIR) to ensure the Contractor’s maintenance inventory log for covered Dell servers accurately reflects the actual, in‑service server population under this contract. The AIR shall identify, document, and resolve discrepancies between (a) the Contractor’s maintenance inventory log, (b) the Government’s Bill of Materials (BoM) and records, and (c) the servers physically or logically present in the IHS HQ Data Centers in Albuquerque, NM, and Rockville, MD.
1.2 Government‑Furnished Information (GFI). No later than 60 days prior to an option period, the Government (via the COR/TPOC) will provide the current BoM and any available server records (e.g., location, room, service tags). The Government shall perform a network system scan to identify servers.
1.3 No later than 45 days prior an option period, the Contractor shall compare the Contractor’s maintenance inventory log to the Government BoM and the actual environment (Network System Scan), verifying each server’s service tag, model, and location.
1.4 Contractor shall classify each variance as one of:
• Found-Not-Listed (server present but not on the Contractor’s log).
• Listed-Not-Found (server on the Contractor’s log but not present or decommissioned).
• Record Mismatch (conflicting attributes such as service tag, location, or coverage dates).
1.5 For each discrepancy the contractor shall propose a disposition (add, update, remove) and supporting evidence. Upon Government acceptance of the AIR, update the Contractor’s maintenance inventory log within 30 days of option period exercise to reflect approved changes.
1. Annual Inventory Reconciliation (AIR):
File details come from the government source that posted it. Updated .