Attachment 2-Schedule of Supplies.pdf

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ISBEE Set-Aside: Brand Name Dell PowerEdge Extended Warranty Coverage (Base + 4)
Solicitation number
75H70426Q00003
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This document is a Schedule of Supplies/Services for a Dell PowerEdge Extended Warranty Coverage contract with the Indian Health Service (IHS). The contract spans a base period and four option periods, each lasting 12 months from 12/15/2025 to 12/14/2030, with one unit of extended warranty coverage per period. The document details a comprehensive Annual Inventory Reconciliation (AIR) process requiring the contractor to perform detailed server inventory verification at IHS headquarters data centers in Albuquerque, NM, and Rockville, MD.

The AIR process mandates that the contractor, 60 days before each option period, receive a Bill of Materials (BoM) from the government, and then within 45 days, compare their maintenance inventory log against the BoM and physical server environment. The contractor must identify and classify discrepancies such as servers that are found-not-listed, listed-not-found, or having record mismatches. For each discrepancy, the contractor must propose a disposition with supporting evidence, and prices may be adjusted based on the reconciliation results. Upon government acceptance, the contractor must update their maintenance inventory log within 30 days of the option period exercise.

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Other files

File Type Posted
Amendment 00001-Q_A RFQ_75H70426Q00003.pdf PDF
Attachment 2-Schedule of Supplies_Updated.pdf PDF
Attachment 6-FAR Provisions.pdf PDF
Attachment 4-JOFOC_Brand Name.pdf PDF
Attachment 1-IHS IEE Representation Form.pdf PDF
Attachment 5-FAR Clauses.pdf PDF
Attachment 3-BOM.xlsx XLSX spreadsheet
Combined-Synopsis RFQ 75H70426Q00003.pdf PDF

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Schedule of Supplies/ Services

Item Description Qty Unit Price Extended Price

Base Period: 12/15/2025-12/14/2026

Dell PowerEdge Extended Warranty Coverage

ND PSS KK

Base Period Total

Option Period 1 (OP1): 12/15/2026-12/14/2027

Dell PowerEdge Extended Warranty Coverage

ND PSS KK

OP1 Total

Option Period 2 (OP2): 12/15/2027-12/14/2028

Dell PowerEdge Extended Warranty Coverage

ND PSS KK

OP2 Total

Option Period 3 (OP3): 12/15/2028-12/14/2029

Dell PowerEdge Extended Warranty Coverage

ND PSS KK

OP3 Total

Option Period 4 (OP4): 12/15/2029-12/14/2030

Dell PowerEdge Extended Warranty Coverage

ND PSS KK

OP4 Total Total Contract Value (Base + 4)

* See Bill of Materials for all associated specifications and service tags

1.0 Annual Inventory Reconciliation (AIR):

The Contractor shall perform at minimum an Annual Inventory Reconciliation (AIR) to ensure the Contractor’s maintenance inventory log for covered Dell servers accurately reflects the actual, in‑service server population under this contract. The AIR shall identify, document, and resolve discrepancies between (a) the Contractor’s maintenance inventory log, (b) the Government’s Bill of Materials (BoM) and records, and (c) the servers physically or logically present in the IHS HQ Data Centers in Albuquerque, NM, and Rockville, MD.

1.1 Government‑Furnished Information (GFI). No later than 60 days prior to an option period, the Government (via the COR/TPOC) will provide the current BoM and any available server records (e.g., location, room, service tags).

1.2 No later than 45 days prior an option period, the Contractor shall compare the Contractor’s maintenance inventory log to the Government BoM and the actual environment, verifying each server’s service tag, model, and location. The contractor shall perform a network system scan to identify servers that are nonexistent on the Government’s BoM or on the contractor’s log.

1.3 Contractor shall classify each variance as one of:

• Found-Not-Listed (server present but not on the Contractor’s log).

• Listed-Not-Found (server on the Contractor’s log but not present or decommissioned).

• Record Mismatch (conflicting attributes such as service tag, location, or coverage dates).

1.4 For each discrepancy the contractor shall propose a disposition (add, update, remove) and supporting evidence. Prices shall be subject to adjustment based on Annual Inventory Reconciliation (AIR) to ensure the inventory log for covered Dell servers accurately reflects the actual, in-service server population under this contract. Upon Government acceptance of the AIR, update the Contractor’s maintenance inventory log within 30 days of option period exercise to reflect approved changes.

1.0 Annual Inventory Reconciliation (AIR):

File details come from the government source that posted it. Updated .