International Conference Services in Singapore
Closed Solicitation Posted
- Solicitation number
- PR15488471
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Singapore Central Singapore Singapore
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Kuala Lumpur is seeking quotations for international conference services in Singapore to support the 13th Joint International Outreach (JIO) event scheduled for November 4, 2025. This Department of State procurement requires a comprehensive venue package that can accommodate 400 participants (253 funded by the U.S. Government and 147 by Japan's Ministry of Economy, Trade and Industry) within 5 miles of the U.S. Embassy. The mandatory requirements include a large ballroom with cluster seating, third-party audio-visual streaming capabilities, on-site lodging, at least 100 parking spaces, and full-day conference room rental from 7:00-17:00. The solicitation also requires catered breaks and lunch with no pork or lard, comprehensive technical equipment including projectors and high-speed internet, and venue availability 12 hours prior to the event for virtual teleconferencing setup. Electronic quotations must be submitted to KualaLumpurDTO@state.gov by 12:00 pm on September 15, 2025, with questions directed to Procurement Agent Jason Kwang at kwangwh@state.gov.
This opportunity has no set-aside designation and represents a brand new contract with no incumbent vendor. Prospective quoters exceeding $30,000 in total value must register in SAM.gov and obtain a UEI number prior to award, indicating the potential contract value may be substantial. The event requires 5-10 hotel rooms at the U.S. per diem rate of $304 per night, with proposed check-in on November 3 and check-out on November 6, 2025. The conference will feature interactive virtual participation capabilities, allowing remote attendees to engage with speakers and view onscreen content throughout the full-day event. Performance will take place in Singapore at a venue meeting the specific proximity and capacity requirements, with separate invoicing required for the U.S. Government and Japanese METI portions of the event.
Notice text
The Embassy of the United States of America invites you to submit a quotation for the procurement of International Conference Service in Singapore.
The Embassy intends to award a single purchase order / contract for the required services.
Kindly refer to the attached scope of work (SOW) for further details.
Please submit your quote electronically to the following email address KualaLumpurDTO@state.gov marked “Quotation Enclosed – International Conference Service in Singapore” to the Contracting Officer, General Services Office no later than 12:00 pm on September 15, 2025.
No quotations will be accepted after that time.
Please take note that for solicitations with the total amount of more than USD30,000; prospective quoters must register in SAM.gov and obtain their UEI number prior to the award.
Direct any questions regarding this solicitation to the Procurement Agent, Jason Kwang by email at kwangwh@state.gov during regular business hours.
Files
| File | Type | Posted |
|---|---|---|
| PR15488471 Questions and Answers Aug 22 2025.docx | DOCX document | |
| PR15488471 Questions and Answers (Aug 15 2025).pdf | ||
| Cover Letter_PR15488471.pdf | ||
| SOW on Venue for 13th JIO in SG.pdf |
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