Interagency Natural Resource Center (INRC) Heating, Ventilation, Air Conditioning (HVAC) Preventative Maintenance (PM)

The U.S. Department of Agriculture Forest Service is seeking a contractor to provide comprehensive preventative maintenance and repair services for heating, ventilation, air conditioning (HVAC), and refrigeration systems at the Interagency Natural Resource Center (INRC) in Coeur d'Alene, Idaho. The contractor must perform monthly, quarterly, semi-annual, and annual preventative maintenance on various HVAC equipment across two buildings totaling 27,723 square feet, including Energy Recovery Ventilators, Variable Refrigerant Flow Fan Coils, Heat Recovery Units, and various furnaces and heating systems. Key requirements include responding to critical system failures within 4 hours, submitting detailed service reports within three business days of each service visit, providing all necessary materials and supplies, and maintaining strict safety and security protocols. The solicitation requires contractors to demonstrate experience with Daikin Equipment, Control Systems, and Variable Refrigerant Volume HVAC Systems, with personnel holding relevant certifications such as Idaho Certified Electrician status. Quotes are due by September 17, 2025 at 4:30 PM PST, with responses to be submitted electronically to sarah.ackerman@usda.gov.

This procurement is designated as a Total Small Business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.0 million. The contract structure includes a base year from October 1, 2025 through September 30, 2026, with four option years extending through September 30, 2030. Annual estimated quantities include 12 months of preventative maintenance services, 60 hours of emergency repair services, and 108 fan coil filter changes per year. The work will be performed at INRC facilities located at 3232 and 3260 West Nursery Road in Coeur d'Alene, Idaho, with all maintenance activities required to occur between 8:00 AM and 5:00 PM, Monday through Friday. Contract pricing includes separate line items for monthly HVAC preventative maintenance, critical/emergency repair services, and additional fan coil filter changes, with the contractor responsible for maintaining comprehensive logs documenting system performance, repairs, and inspections throughout the contract period.