Install Boilers, Building 2 and Building 3

Closed Solicitation Posted

This opportunity was awarded. See the award notice from .

Solicitation number
FA875125B0002
Agency
Responses due
Set-aside
Total Small Business

Opportunity facts

Place of performance
Rome, New York 13441, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of the Air Force Materiel Command Research Laboratory (AFRL) is seeking a small business contractor to install steam boilers in Buildings 2 and 3 at the Rome Research Site in Rome, NY. The competitive sealed bid solicitation (FA875125B0002) requires electronic bid submissions by 2:00 PM EST on May 6, 2025, with a pre-bid conference and site visit scheduled for April 15, 2025. Potential bidders must complete a DBIDS Pre-Enrollment Request and provide a QR confirmation code to attend the site visit. The contract will be awarded to the lowest-priced responsible bidder whose bid is responsive to the solicitation terms, with bids to be evaluated without discussions on an all-or-none basis. All formal communications and inquiries must be submitted in writing by 2 PM EST on May 1, 2025, to the designated contract specialists.

The solicitation is set aside exclusively for small businesses with a size standard of $45,000,000 in average annual revenue under NAICS code 236220. The project involves a comprehensive boiler installation with a performance period of 545 calendar days, targeting completion by October 15, 2026. Multiple potential contractors were identified in the site visit attendee list, including Four Tribes, HT Lyons, Usmail Electric, G.M. Crisalli, and Cornerstone Construction. The work will require careful navigation of existing facility operations, including managing hazardous materials like asbestos and lead-based paint identified in preliminary surveys. Performance and payment bonds will be required, and the contract will involve installing three boilers with associated pumps, piping, fire protection, and electrical systems at the AFRL Rome Research Site, with work to be performed in occupied facilities while maintaining continuous operations.

Notice text

8 versions

Update #8 · Latest ·

4/30/25-A Question and Answer document has been posted.

___________________________________________________

4/30/25- Amendment 0001 has been posted extending the response date to 5/6/2025 at 2PM EST.  Offerors must acknowledge receipt of this amendment in their bid submission. Failure to acknowledge this amendment shall result in the bid being deemed non-responsive.

___________________________________________________

4/28/25- The Government will be extending the response date to the week of 5/5-5/9/2025 an amendment is forthcoming which will contain the exact date.  More questions and answers will be posted, the final cut-off for questions is 1 May 2025.

___________________________________________________

4/24/25- A Question and Answer document has been posted, it is highly likely the Government will not be able to field additonal questions prior to bid opening.

___________________________________________________

4/18/25- The 2nd and final site visit is changed to 4/23/25 at 1330, to attend create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil by 1200 on 4/22/25.

The attendee list from 4/15/25 site visit is posted.

A Question and Answer document has been posted

___________________________________________________

4/17/25- An additional site visit is scheduled for 4/22/25 at 0930 to attend create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil by 1200 on 4/21/25.

____________________________________________________

4/11/2025- A Question and Answer document has been posted

____________________________________________________

Please see attached Solicitation (Invitation for Bids - SF 1442) 

NOTE TO BIDDERS:
The requirements documents are provided as attachments to the solicitation. Bids will be accepted on an all or none basis. Partial bids will not be accepted.

PRE-BID CONFERENCE/SITE VISIT RESERVATION
An additional pre-bid conference and site visit has been tentatively scheduled for 15 April 2025 at 1:30pm EST. Bidders wishing to attend must create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil at least one week prior to scheduled site visit.

CONTRACTOR INQUIRIES
Formal communications/inquiries, such as requests for clarification or information concerning this solicitation, MUST be in writing and include "FA875125B0002" in the subject line. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph number needing clarification.

Submit inquiries to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil. All questions must be submitted by 2PM EST on 21 April 2025.

METHODS OF RESPONSE
Email submission is the only acceptable form of bid submission. Bidders must submit to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil.

Receipt of email submissions prior to the posted solicitation closing time will be considered timely. Hard copies, facsimile and alternate bids will not be accepted.

Due to the possibility of network connectivity issues, it is highly encouraged that electronic bid submissions be sent one day prior to bid opening. It is the contractor's responsibility to confirm receipt of bid. Late bids will be processed in accordance with FAR 14.304 "Submission, modification, revision, and withdrawal of bids."

BID OPENING

Bid Opening will take place at the time specified on the SF1442, Block 13a, in the Visitor Control Center (VCC) AFRL/Information Directorate, 304 Brooks Rd, Rome, NY 13441. Please contact Tabitha Haggart or Bryant Soule with any questions on how to reach the location.

Update #7 ·

4/30/25- Amendment 0001 has been posted extending the response date to 5/6/2025 at 2PM EST.  Offerors must acknowledge receipt of this amendment in their bid submission. Failure to acknowledge this amendment shall result in the bid being deemed non-responsive.

___________________________________________________

4/28/25- The Government will be extending the response date to the week of 5/5-5/9/2025 an amendment is forthcoming which will contain the exact date.  More questions and answers will be posted, the final cut-off for questions is 1 May 2025.

___________________________________________________

4/24/25- A Question and Answer document has been posted, it is highly likely the Government will not be able to field additonal questions prior to bid opening.

___________________________________________________

4/18/25- The 2nd and final site visit is changed to 4/23/25 at 1330, to attend create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil by 1200 on 4/22/25.

The attendee list from 4/15/25 site visit is posted.

A Question and Answer document has been posted

___________________________________________________

4/17/25- An additional site visit is scheduled for 4/22/25 at 0930 to attend create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil by 1200 on 4/21/25.

____________________________________________________

4/11/2025- A Question and Answer document has been posted

____________________________________________________

Please see attached Solicitation (Invitation for Bids - SF 1442) 

NOTE TO BIDDERS:
The requirements documents are provided as attachments to the solicitation. Bids will be accepted on an all or none basis. Partial bids will not be accepted.

PRE-BID CONFERENCE/SITE VISIT RESERVATION
An additional pre-bid conference and site visit has been tentatively scheduled for 15 April 2025 at 1:30pm EST. Bidders wishing to attend must create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil at least one week prior to scheduled site visit.

CONTRACTOR INQUIRIES
Formal communications/inquiries, such as requests for clarification or information concerning this solicitation, MUST be in writing and include "FA875125B0002" in the subject line. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph number needing clarification.

Submit inquiries to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil. All questions must be submitted by 2PM EST on 21 April 2025.

METHODS OF RESPONSE
Email submission is the only acceptable form of bid submission. Bidders must submit to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil.

Receipt of email submissions prior to the posted solicitation closing time will be considered timely. Hard copies, facsimile and alternate bids will not be accepted.

Due to the possibility of network connectivity issues, it is highly encouraged that electronic bid submissions be sent one day prior to bid opening. It is the contractor's responsibility to confirm receipt of bid. Late bids will be processed in accordance with FAR 14.304 "Submission, modification, revision, and withdrawal of bids."

BID OPENING

Bid Opening will take place at the time specified on the SF1442, Block 13a, in the Visitor Control Center (VCC) AFRL/Information Directorate, 304 Brooks Rd, Rome, NY 13441. Please contact Tabitha Haggart or Bryant Soule with any questions on how to reach the location.

Update #6 ·

4/28/25- The Government will be extending the response date to the week of 5/5-5/9/2025 an amendment is forthcoming which will contain the exact date.  More questions and answers will be posted, the final cut-off for questions is 1 May 2025.

___________________________________________________

4/24/25- A Question and Answer document has been posted, it is highly likely the Government will not be able to field additonal questions prior to bid opening.

___________________________________________________

4/18/25- The 2nd and final site visit is changed to 4/23/25 at 1330, to attend create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil by 1200 on 4/22/25.

The attendee list from 4/15/25 site visit is posted.

A Question and Answer document has been posted

___________________________________________________

4/17/25- An additional site visit is scheduled for 4/22/25 at 0930 to attend create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil by 1200 on 4/21/25.

____________________________________________________

4/11/2025- A Question and Answer document has been posted

____________________________________________________

Please see attached Solicitation (Invitation for Bids - SF 1442) 

NOTE TO BIDDERS:
The requirements documents are provided as attachments to the solicitation. Bids will be accepted on an all or none basis. Partial bids will not be accepted.

PRE-BID CONFERENCE/SITE VISIT RESERVATION
An additional pre-bid conference and site visit has been tentatively scheduled for 15 April 2025 at 1:30pm EST. Bidders wishing to attend must create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil at least one week prior to scheduled site visit.

CONTRACTOR INQUIRIES
Formal communications/inquiries, such as requests for clarification or information concerning this solicitation, MUST be in writing and include "FA875125B0002" in the subject line. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph number needing clarification.

Submit inquiries to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil. All questions must be submitted by 2PM EST on 21 April 2025.

METHODS OF RESPONSE
Email submission is the only acceptable form of bid submission. Bidders must submit to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil.

Receipt of email submissions prior to the posted solicitation closing time will be considered timely. Hard copies, facsimile and alternate bids will not be accepted.

Due to the possibility of network connectivity issues, it is highly encouraged that electronic bid submissions be sent one day prior to bid opening. It is the contractor's responsibility to confirm receipt of bid. Late bids will be processed in accordance with FAR 14.304 "Submission, modification, revision, and withdrawal of bids."

BID OPENING

Bid Opening will take place at the time specified on the SF1442, Block 13a, in the Visitor Control Center (VCC) AFRL/Information Directorate, 304 Brooks Rd, Rome, NY 13441. Please contact Tabitha Haggart or Bryant Soule with any questions on how to reach the location.

Update #5 ·

4/24/25- A Question and Answer document has been posted, it is highly likely the Government will not be able to field additonal questions prior to bid opening.

___________________________________________________

4/18/25- The 2nd and final site visit is changed to 4/23/25 at 1330, to attend create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil by 1200 on 4/22/25.

The attendee list from 4/15/25 site visit is posted.

A Question and Answer document has been posted

___________________________________________________

4/17/25- An additional site visit is scheduled for 4/22/25 at 0930 to attend create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil by 1200 on 4/21/25.

____________________________________________________

4/11/2025- A Question and Answer document has been posted

____________________________________________________

Please see attached Solicitation (Invitation for Bids - SF 1442) 

NOTE TO BIDDERS:
The requirements documents are provided as attachments to the solicitation. Bids will be accepted on an all or none basis. Partial bids will not be accepted.

PRE-BID CONFERENCE/SITE VISIT RESERVATION
An additional pre-bid conference and site visit has been tentatively scheduled for 15 April 2025 at 1:30pm EST. Bidders wishing to attend must create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil at least one week prior to scheduled site visit.

CONTRACTOR INQUIRIES
Formal communications/inquiries, such as requests for clarification or information concerning this solicitation, MUST be in writing and include "FA875125B0002" in the subject line. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph number needing clarification.

Submit inquiries to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil. All questions must be submitted by 2PM EST on 21 April 2025.

METHODS OF RESPONSE
Email submission is the only acceptable form of bid submission. Bidders must submit to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil.

Receipt of email submissions prior to the posted solicitation closing time will be considered timely. Hard copies, facsimile and alternate bids will not be accepted.

Due to the possibility of network connectivity issues, it is highly encouraged that electronic bid submissions be sent one day prior to bid opening. It is the contractor's responsibility to confirm receipt of bid. Late bids will be processed in accordance with FAR 14.304 "Submission, modification, revision, and withdrawal of bids."

BID OPENING

Bid Opening will take place at the time specified on the SF1442, Block 13a, in the Visitor Control Center (VCC) AFRL/Information Directorate, 304 Brooks Rd, Rome, NY 13441. Please contact Tabitha Haggart or Bryant Soule with any questions on how to reach the location.

Update #4 ·

4/18/25- The 2nd and final site visit is changed to 4/23/25 at 1330, to attend create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil by 1200 on 4/22/25.

The attendee list from 4/15/25 site visit is posted.

A Question and Answer document has been posted

___________________________________________________

4/17/25- An additional site visit is scheduled for 4/22/25 at 0930 to attend create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil by 1200 on 4/21/25.

____________________________________________________

4/11/2025- A Question and Answer document has been posted

____________________________________________________

Please see attached Solicitation (Invitation for Bids - SF 1442) 

NOTE TO BIDDERS:
The requirements documents are provided as attachments to the solicitation. Bids will be accepted on an all or none basis. Partial bids will not be accepted.

PRE-BID CONFERENCE/SITE VISIT RESERVATION
An additional pre-bid conference and site visit has been tentatively scheduled for 15 April 2025 at 1:30pm EST. Bidders wishing to attend must create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil at least one week prior to scheduled site visit.

CONTRACTOR INQUIRIES
Formal communications/inquiries, such as requests for clarification or information concerning this solicitation, MUST be in writing and include "FA875125B0002" in the subject line. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph number needing clarification.

Submit inquiries to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil. All questions must be submitted by 2PM EST on 21 April 2025.

METHODS OF RESPONSE
Email submission is the only acceptable form of bid submission. Bidders must submit to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil.

Receipt of email submissions prior to the posted solicitation closing time will be considered timely. Hard copies, facsimile and alternate bids will not be accepted.

Due to the possibility of network connectivity issues, it is highly encouraged that electronic bid submissions be sent one day prior to bid opening. It is the contractor's responsibility to confirm receipt of bid. Late bids will be processed in accordance with FAR 14.304 "Submission, modification, revision, and withdrawal of bids."

BID OPENING

Bid Opening will take place at the time specified on the SF1442, Block 13a, in the Visitor Control Center (VCC) AFRL/Information Directorate, 304 Brooks Rd, Rome, NY 13441. Please contact Tabitha Haggart or Bryant Soule with any questions on how to reach the location.

Update #3 ·

4/17/25- An additional site visit is scheduled for 4/22/25 at 0930 to attend create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil by 1200 on 4/21/25.

____________________________________________________

4/11/2025- A Question and Answer document has been posted

____________________________________________________

Please see attached Solicitation (Invitation for Bids - SF 1442) 

NOTE TO BIDDERS:
The requirements documents are provided as attachments to the solicitation. Bids will be accepted on an all or none basis. Partial bids will not be accepted.

PRE-BID CONFERENCE/SITE VISIT RESERVATION
An additional pre-bid conference and site visit has been tentatively scheduled for 15 April 2025 at 1:30pm EST. Bidders wishing to attend must create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil at least one week prior to scheduled site visit.

CONTRACTOR INQUIRIES
Formal communications/inquiries, such as requests for clarification or information concerning this solicitation, MUST be in writing and include "FA875125B0002" in the subject line. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph number needing clarification.

Submit inquiries to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil. All questions must be submitted by 2PM EST on 21 April 2025.

METHODS OF RESPONSE
Email submission is the only acceptable form of bid submission. Bidders must submit to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil.

Receipt of email submissions prior to the posted solicitation closing time will be considered timely. Hard copies, facsimile and alternate bids will not be accepted.

Due to the possibility of network connectivity issues, it is highly encouraged that electronic bid submissions be sent one day prior to bid opening. It is the contractor's responsibility to confirm receipt of bid. Late bids will be processed in accordance with FAR 14.304 "Submission, modification, revision, and withdrawal of bids."

BID OPENING

Bid Opening will take place at the time specified on the SF1442, Block 13a, in the Visitor Control Center (VCC) AFRL/Information Directorate, 304 Brooks Rd, Rome, NY 13441. Please contact Tabitha Haggart or Bryant Soule with any questions on how to reach the location.

Update #2 ·

4/11/2025- A Question and Answer document has been posted

____________________________________________________

Please see attached Solicitation (Invitation for Bids - SF 1442) 

NOTE TO BIDDERS:
The requirements documents are provided as attachments to the solicitation. Bids will be accepted on an all or none basis. Partial bids will not be accepted.

PRE-BID CONFERENCE/SITE VISIT RESERVATION
An additional pre-bid conference and site visit has been tentatively scheduled for 15 April 2025 at 1:30pm EST. Bidders wishing to attend must create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil at least one week prior to scheduled site visit.

CONTRACTOR INQUIRIES
Formal communications/inquiries, such as requests for clarification or information concerning this solicitation, MUST be in writing and include "FA875125B0002" in the subject line. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph number needing clarification.

Submit inquiries to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil. All questions must be submitted by 2PM EST on 21 April 2025.

METHODS OF RESPONSE
Email submission is the only acceptable form of bid submission. Bidders must submit to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil.

Receipt of email submissions prior to the posted solicitation closing time will be considered timely. Hard copies, facsimile and alternate bids will not be accepted.

Due to the possibility of network connectivity issues, it is highly encouraged that electronic bid submissions be sent one day prior to bid opening. It is the contractor's responsibility to confirm receipt of bid. Late bids will be processed in accordance with FAR 14.304 "Submission, modification, revision, and withdrawal of bids."

BID OPENING

Bid Opening will take place at the time specified on the SF1442, Block 13a, in the Visitor Control Center (VCC) AFRL/Information Directorate, 304 Brooks Rd, Rome, NY 13441. Please contact Tabitha Haggart or Bryant Soule with any questions on how to reach the location.

Update #1 ·

Please see attached Solicitation (Invitation for Bids - SF 1442) 

NOTE TO BIDDERS:
The requirements documents are provided as attachments to the solicitation. Bids will be accepted on an all or none basis. Partial bids will not be accepted.

PRE-BID CONFERENCE/SITE VISIT RESERVATION
An additional pre-bid conference and site visit has been tentatively scheduled for 15 April 2025 at 1:30pm EST. Bidders wishing to attend must create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to tabitha.haggart@us.af.mil at least one week prior to scheduled site visit.

CONTRACTOR INQUIRIES
Formal communications/inquiries, such as requests for clarification or information concerning this solicitation, MUST be in writing and include "FA875125B0002" in the subject line. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph number needing clarification.

Submit inquiries to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil. All questions must be submitted by 2PM EST on 21 April 2025.

METHODS OF RESPONSE
Email submission is the only acceptable form of bid submission. Bidders must submit to Tabitha Haggart at tabitha.haggart@us.af.mil with a copy to Bryant Soule at bryant.soule@us.af.mil.

Receipt of email submissions prior to the posted solicitation closing time will be considered timely. Hard copies, facsimile and alternate bids will not be accepted.

Due to the possibility of network connectivity issues, it is highly encouraged that electronic bid submissions be sent one day prior to bid opening. It is the contractor's responsibility to confirm receipt of bid. Late bids will be processed in accordance with FAR 14.304 "Submission, modification, revision, and withdrawal of bids."

BID OPENING

Bid Opening will take place at the time specified on the SF1442, Block 13a, in the Visitor Control Center (VCC) AFRL/Information Directorate, 304 Brooks Rd, Rome, NY 13441. Please contact Tabitha Haggart or Bryant Soule with any questions on how to reach the location.

Files

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Notice history

Notice Type Posted
Install Boilers, Building 2 and Building 3 Award Award Notice
This notice Latest solicitation Solicitation
Install Boilers, Building 2 and Building 3 Original Pre-Solicitation

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