Industrial HVAC Air Filters - 5 Year IDIQ - Coatesville VA Medical Center

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is seeking to procure HVAC industrial air filters through a 5-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract for the Coatesville VA Medical Center. The solicitation specifically requests brand name or equal air filters, including HiFlo ES MERV14 and 30/30 MERV8A filters in various dimensions ranging from 12x24x12 to 24x24x12 inches. Contractors must submit quotes electronically and provide an authorization letter from the Original Equipment Manufacturer, with delivery scheduled twice per year and invoicing upon delivery and acceptance. The solicitation was issued on July 9, 2025, with offers due by July 22, 2025, at 12:00 EDT. An amendment posted on July 16, 2025, clarified that equivalent parts may be considered as specified in the Statement of Need and confirmed the correct NAICS code as 333413 for Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing.

This procurement is designated as a total small business set-aside under NAICS code 333413, with no flexibility for large company participation as confirmed in the amendment responses. The contract spans five years with multiple line items for different filter types and sizes, involving two deliveries per year throughout the contract period. No specific award values or budget ranges are disclosed in the available documentation, though the IDIQ structure allows for flexible ordering based on the VA's needs over the contract term. The place of performance is specified as West Brandywine Township, PA 19320, with the Coatesville VA Medical Center serving as the delivery location. The solicitation emphasizes the VA's commitment to supporting small businesses in fulfilling critical infrastructure maintenance needs for medical facilities, while ensuring compliance with various federal procurement regulations.