Industrial HVAC Air Filters

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 (VISN 4), Network Contracting Office 4, is conducting market research through a Sources Sought Notice for Industrial HVAC Air Filters to serve the Coatesville VA Medical Center. The procurement seeks qualified businesses capable of providing various sized HVAC air filters through a Blanket Purchase Agreement structure with a base year and four option years. Potential vendors must demonstrate manufacturing capabilities, distribution channels, and the ability to deliver filters to Building 13 at the Coatesville VAMC while meeting specific delivery requirements and replacing any rejected filters within 96 hours at no additional cost. The evaluation will assess respondents' business size, manufacturing capabilities, distribution networks, and capacity to meet the medical center's filter specifications. Responses to this Request for Information must be submitted via email to Contract Specialist Olivia McDonald by 12:00 PM Eastern Standard Time on June 23, 2025.

This procurement does not utilize any set-aside designations and no incumbent contractors are identified in the notice. The contract will require two deliveries per year of specific HVAC filter sizes including 12x24x12, 16x20x12, 20x20x12, and 24x24x12 filters with MERV ratings of 8 and 14. The annual requirement totals hundreds of filters across these various specifications, though exact award values or budget ranges are not disclosed in the Sources Sought Notice. The procurement follows Federal Acquisition Regulation Part 13 guidelines and is structured as an information-gathering exercise that does not guarantee a contract award. The medical center's requirement represents a multi-year commitment spanning the base year plus four option years for ongoing HVAC filter supply needs.