Heating Systems Maintenance Services, Rome, Italy
Closed Solicitation Posted
- Solicitation number
- 191T7026Q0013
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Roma Italy
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks unscheduled maintenance and repair services for autonomous heating and domestic hot water systems serving U.S. Government residences throughout Rome, Italy, with quotations due May 25, 2026 at 12:00 noon local time. Award will be made to the lowest priced, technically acceptable, responsible offeror based on initial quotations without discussions, unless the Government determines discussions are necessary with offerors in the competitive range.
Place of performance is Rome, Italy. The contract is structured as an IDIQ with a one-year base period and four one-year option periods. The contractor must maintain a permanent office within 40 kilometers of the American Embassy Rome and provide skilled technicians with minimum three years of relevant experience. Work covers approximately 100 heating and hot water systems per year with capacity not exceeding 35 kW, including annual inspections, preventive maintenance, chemical washing of exchangers, anti-scale device installation, and exchanger replacement. Standard working hours are 8:30–17:30 Monday–Friday; emergency services require response within 8 hours on weekends and holidays.
Pricing is in Euros with no Value Added Tax included. The contract includes a yearly not-to-exceed material and equipment allowance of EUR 8,000, with an annual contract minimum of EUR 80 and maximum of EUR 30,000 for unscheduled services. The grand total across the base year and four option years is EUR 40,000. Unscheduled and emergency labor services are priced at hourly rates for Monday–Friday (7:00 am–8:00 pm) and weekend/holiday hours, plus a EUR 40 trip flat fee. Unscheduled and emergency maintenance services range from EUR 20 to EUR 80 per service.
Required submissions include SF-1442, detailed pricing schedule, business management and technical proposal, proof of SAM registration, Italian business licenses and permits, insurance certificates, INAIL and INPS payment evidence, and past performance documentation for similar maintenance contracts over the preceding three years. A pre-quotation conference is scheduled for April 29, 2026 at 10:00 am at the American Embassy Rome. Contracting officers are Crystal Sheridan and John Crisafulli, reachable at +39-06-4674-2581/2139.
Notice text
Enclosed is a Request for Quotation (RFQ) for the unscheduled maintenance and repair services for the heating and/or domestic hot water systems installed in apartments located throughout the city of Rome, Italy
Files
| File | Type | Posted |
|---|---|---|
| 191T7026Q0013 - Questions and Answers no. 2.pdf | ||
| 191T7026Q0013 - Questions and Answers.pdf | ||
| RFQ - 191T7026Q0013.docx | DOCX document | |
| Exhibit B - Monthly Report - 191T7026Q0013.xlsx | XLSX spreadsheet | |
| Exhibit C - Pricing Schedule - 191T7026Q0013.xlsx | XLSX spreadsheet | |
| Cover Letter - 191T7026Q0013.pdf | ||
| SF 1442 - 191T7026Q0013.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Heating Systems Maintenance Services, Rome, Italy | Pre-Solicitation |
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