Cover Letter - 191T7026Q0013.pdf
PDF 685 KB Posted
- Solicitation number
- 191T7026Q0013
- Issued by
-
Department of State
About this file
This is a Request for Quotation (RFQ) issued by the U.S. Embassy Rome, Italy for unscheduled maintenance services of autonomous heating systems and domestic hot water systems installed throughout U.S. Government-owned or leased residences in Rome, Italy. The solicitation number is 191T7026Q0013, issued on April 22, 2026. Award will be made to the responsible company submitting an acceptable quotation at the lowest price based on initial quotations without discussions, although discussions may occur with companies in the competitive range if necessary.
Quotations are due by May 25, 2026 at 12:00 noon local time and must be submitted electronically only to RomeGSO-Offers@state.gov. Submissions must be in English, not exceed 25MB in size, and be in MS Office, PDF, or zip formats only; cloud storage submissions will not be accepted. A pre-quotation conference will be held on April 29, 2026 at 10:00 am local time; prospective offerors must email their attendance notification to RomeGSOProcurement@state.gov by April 27, 2026 at 6:00 pm local time. Required submissions include SF-1442, Section B Pricing with Exhibit C Pricing Schedule, Section K Representations and Certifications, additional information per Section L, and proof of SAM registration. Offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to proposal submission; failure to register may result in non-responsible determination.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 191T7026Q0013 - Questions and Answers no. 2.pdf | ||
| 191T7026Q0013 - Questions and Answers.pdf | ||
| RFQ - 191T7026Q0013.docx | DOCX document | |
| Exhibit B - Monthly Report - 191T7026Q0013.xlsx | XLSX spreadsheet | |
| Exhibit C - Pricing Schedule - 191T7026Q0013.xlsx | XLSX spreadsheet | |
| SF 1442 - 191T7026Q0013.pdf |
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Text version
U.S. Embassy Rome, Italy
GSO/Acquisitions
Rome, April 22, 2026
TO: Prospective Offerors
SUBJECT: Solicitation Number 191T7026Q0013 - Heating Systems
Enclosed is a Request for Quotation (RFQ) for the unscheduled maintenance services of autonomous heating systems and/or domestic hot water systems installed throughout the
Residences owned or leased by the Government of the United States of America in Rome, Italy.
If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotation, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site. The pre-quotation conference will be held on April 29, 2026, at 10:00 am local time. Please see Section L of the
RFQ for further details.
Prospective offerors interested in attending the pre-quotation conference must e-mail the name of the individual and the company they represent to the following e-mail address
RomeGSOProcurement@state.gov no later than April 27, 2026 at 6:00 pm local time to arrange access to the building. For additional information see Section L of the attached Request for
Quotation (RFQ).
Quotations are due by May 25, 2026 at 12:00 (noon) local time. No quotations will be accepted after this time. Quotations must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically ONLY to RomeGSO-Offers@state.gov.
mailto:RomeGSOProcurement@state.gov mailto:RomeGSO-Offers@state.gov
Offer must not be larger than 25MB in size, and may only contain files and attachments in MS
Office, Pdf, or zip formats. If too large, you may send your offer in separate e-mails.
Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.
No Certified Mail (PEC) will be accepted.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section B, Pricing and Exhibit C “Pricing Schedule”
3. Section K Representations and Certifications
4. Additional information as required in Section L
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Crystal D. Sheridan
Contracting Officer
04/22/2026 10:48 GMT
Sheridan, Crystal (SheridanCD@state.gov) https://www.sam.gov/
File details come from the government source that posted it. Updated .