Health Insurance for Locally Employed Staff, U. S. Consulate General Willemstad, Curacao
Closed Solicitation Posted
- Solicitation number
- 19GE5025R0010
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524114 Direct Health and Medical Insurance Carriers
- Place of performance
- N/A Curaçao
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State's Regional Procurement Support Office in Frankfurt is seeking proposals for health insurance services for Locally Employed Staff at the U.S. Consulate General in Willemstad, Curacao. The solicitation (Reference Number: 19GE5025R0010) invites qualified health insurance providers to submit comprehensive proposals covering hospitalization, emergency services, ambulance, outpatient services, obstetric care, prescription drugs, dental, and optical benefits. Proposals must be submitted electronically by February 25, 2025, at 1400 hours Central European Time, with a virtual pre-proposal conference scheduled for January 27, 2025. Interested offerors must register for the conference by January 26, 2025, and submit any questions by January 31, 2025. An active SAM registration is required for contract award, and all communication must be in English. Offerors will be evaluated based on their pricing, past performance, and ability to meet the detailed insurance coverage requirements specified in the solicitation documents.
The contract is an unrestricted procurement with no specific set-aside designations, open to both domestic and international health insurance providers licensed to operate in Curacao. The current staffing includes 23 employees with 47 total insured members, including dependents, with historical claims data provided showing aggregate claims of $969,361.20 across three policy numbers from 2020-2024. The contract structure includes one base year with four one-year option periods, with an estimated start date in May/June 2025. The solicitation indicates a maximum contract value of approximately $5.5 million over the entire contract period, with an initial unfunded minimum guarantee of $5,000. The place of performance is Curacao, with specific attention to the limited local medical facilities, which necessitates inclusion of medical evacuation coverage. Providers must submit a comprehensive proposal using the provided attachments, including a detailed pricing spreadsheet and past performance documentation.
Notice text
3 versions
Update #3 · Latest ·
02.18.2025 Amendment 002 is attached.
02.11.2025 Amendment 001 is attached.
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Locally Employed Staff Health Insurance, on behalf of the U.S. Consulate Willemstad, Curacao.
The proposals shall be submitted electronically marked “Proposal 19GE5025R0010”, 1400hrs Central European Time (CET) on February 25, 2025. The complete offer shall be submitted electronically to Ms. Ielyzaveta Ishchenko; email: IshchenkoIM@state.gov.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is Attachment 1 Pricing, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.
NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal. Submission shall be made electronically, i.e., by e-mail.
A virtual Pre-Proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on January 27, 2025 at 1400 hrs Central European Time (CET) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference by January 26, 2025 with an email to IshchenkoIM@state.gov.
Please note:
- All communication and the award documents shall be in English.
- Please do NOT contact the Embassy directly regarding this project.
- Attachment 1 Pricing of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. You may choose the currency of your offer, but we would like to point out that your chosen currency cannot be changed at any later date.
- Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation.
- An active SAM registration is a condition of award (See FAR clause FAR 52.204-13).
- Section V of the solicitation contains the representations and certifications you need to complete / submit.
- Attachment 2 Past Performance – please use this format to submit the requested information.
Any proposal, modification, or revision that is received after the exact date and time specified for receipt of proposals will be "late" and may not be accepted. An authorized representative of your company must sign all documents, or the offer may be considered non-responsive. In order for a proposal to be considered, you must submit all the documents listed in Section III of the solicitation document.
The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.
Any questions regarding this solicitation may be directed to Ms. Ielyzaveta Ishchenko at ishchenkoIM@state.gov no later 1400 hrs Central European Time (CET) on January 31, 2025. Offerors may rely ONLY upon written interpretations by the contracting officer.
IMPORTANT: You are encouraged to utilize the time from receipt of the solicitation to the date of the Pre-Proposal Conference to thoroughly examine all aspects of the documentation available to you, and if necessary, to submit questions to the undersigned in order for the government to supply an appropriate response without undue delay.
Update #2 ·
02.11.2025 Amendment 001 is attached.
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Locally Employed Staff Health Insurance, on behalf of the U.S. Consulate Willemstad, Curacao.
The proposals shall be submitted electronically marked “Proposal 19GE5025R0010”, 1400hrs Central European Time (CET) on February 25, 2025. The complete offer shall be submitted electronically to Ms. Ielyzaveta Ishchenko; email: IshchenkoIM@state.gov.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is Attachment 1 Pricing, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.
NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal. Submission shall be made electronically, i.e., by e-mail.
A virtual Pre-Proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on January 27, 2025 at 1400 hrs Central European Time (CET) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference by January 26, 2025 with an email to IshchenkoIM@state.gov.
Please note:
- All communication and the award documents shall be in English.
- Please do NOT contact the Embassy directly regarding this project.
- Attachment 1 Pricing of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. You may choose the currency of your offer, but we would like to point out that your chosen currency cannot be changed at any later date.
- Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation.
- An active SAM registration is a condition of award (See FAR clause FAR 52.204-13).
- Section V of the solicitation contains the representations and certifications you need to complete / submit.
- Attachment 2 Past Performance – please use this format to submit the requested information.
Any proposal, modification, or revision that is received after the exact date and time specified for receipt of proposals will be "late" and may not be accepted. An authorized representative of your company must sign all documents, or the offer may be considered non-responsive. In order for a proposal to be considered, you must submit all the documents listed in Section III of the solicitation document.
The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.
Any questions regarding this solicitation may be directed to Ms. Ielyzaveta Ishchenko at ishchenkoIM@state.gov no later 1400 hrs Central European Time (CET) on January 31, 2025. Offerors may rely ONLY upon written interpretations by the contracting officer.
IMPORTANT: You are encouraged to utilize the time from receipt of the solicitation to the date of the Pre-Proposal Conference to thoroughly examine all aspects of the documentation available to you, and if necessary, to submit questions to the undersigned in order for the government to supply an appropriate response without undue delay.
Update #1 ·
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Locally Employed Staff Health Insurance, on behalf of the U.S. Consulate Willemstad, Curacao.
The proposals shall be submitted electronically marked “Proposal 19GE5025R0010”, 1400hrs Central European Time (CET) on February 17, 2025. The complete offer shall be submitted electronically to Ms. Ielyzaveta Ishchenko; email: IshchenkoIM@state.gov.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is Attachment 1 Pricing, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.
NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal. Submission shall be made electronically, i.e., by e-mail.
A virtual Pre-Proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on January 27, 2025 at 1400 hrs Central European Time (CET) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference by January 26, 2025 with an email to IshchenkoIM@state.gov.
Please note:
- All communication and the award documents shall be in English.
- Please do NOT contact the Embassy directly regarding this project.
- Attachment 1 Pricing of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. You may choose the currency of your offer, but we would like to point out that your chosen currency cannot be changed at any later date.
- Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation.
- An active SAM registration is a condition of award (See FAR clause FAR 52.204-13).
- Section V of the solicitation contains the representations and certifications you need to complete / submit.
- Attachment 2 Past Performance – please use this format to submit the requested information.
Any proposal, modification, or revision that is received after the exact date and time specified for receipt of proposals will be "late" and may not be accepted. An authorized representative of your company must sign all documents, or the offer may be considered non-responsive. In order for a proposal to be considered, you must submit all the documents listed in Section III of the solicitation document.
The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.
Any questions regarding this solicitation may be directed to Ms. Ielyzaveta Ishchenko at ishchenkoIM@state.gov no later 1400 hrs Central European Time (CET) on January 31, 2025. Offerors may rely ONLY upon written interpretations by the contracting officer.
IMPORTANT: You are encouraged to utilize the time from receipt of the solicitation to the date of the Pre-Proposal Conference to thoroughly examine all aspects of the documentation available to you, and if necessary, to submit questions to the undersigned in order for the government to supply an appropriate response without undue delay.
Files
| File | Type | Posted |
|---|---|---|
| 19GE5025R0010 0002.pdf | ||
| Pre-Proposal Presentation_25R0010.pdf | ||
| Exhibit B Claims Data.pdf | ||
| QA Letter_25R0010.pdf | ||
| 19GE5025R0010 0001.pdf | ||
| RFP_19GE5025R0010.pdf | ||
| Attachment 1 Pricing.xlsx | XLSX spreadsheet | |
| Attachment 2 Past Performance.docx | DOCX document | |
| Exhibit A Employee Statistics.pdf | ||
| Attachment 3 Form W-14.pdf | ||
| RFP_Cover letter_25R0010.pdf |
Show all 11
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Health Insurance for Locally Employed Staff, U. S. Consulate General Willemstad, Curacao | Pre-Solicitation |
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