Health and Life insurance services for locally employed staff and retirees of the U. S. Mission in Ecuador

19EC7525R0001 - Please use this updated sollicitaiton number for all submissions.

January 29, 2025

Dear Prospective Offeror:

SUBJECT: Solicitation Number 19EC7525R0001

Health and Life insurance services for Locally Employed Staff

The Embassy of the United States of America invites you to submit a proposal for customized health and life insurance services for locally employed staff, and local retirees of the Embassy and Consulate General of the United States of America in Ecuador.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we shall hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference on U.S. Embassy on February 13, 2025, at 13:30pm, and all prospective offerors are invited to attend. To arrange access to the building, offerors should submit their name and identification number by email at least 48-hours prior to the conference date to BalsecaJJ@state.gov. See Section L of the attached Request for Proposals (RFP).

Your proposal must be submitted in English Language in one (1) original and three (3) copies, in a sealed envelope marked "Proposal Enclosed" to Mr. Deryl van Coblijn,Contracting Officer U.S. Embassy, Guayacanes N52-205 and Avigiras, Quito, Ecuador on or before March 12, 2025, at 4:00pm.No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1.           SF-33

2.            Section B, Pricing Schedule

3.            Section B, Retention Amounts in B.3 and B.7

4.           Section K, Representations and Certifications; and

5.           Additional information as required in Section L.

Direct any questions regarding this solicitation by email to Mr. Deryl van Coblijn, vanCoblijnDS@state.gov and Jose Balseca BalsecaJJ@state.gov before February 18, 2025 at 4:00pm.

Please note: Proposals that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102(a). Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsive to the solicitation and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely,

Deryl van Coblijn

Contracting Officer 

19EC7525R0001 - Please use this updated sollicitaiton number for all submissions.

January 29, 2025

Dear Prospective Offeror:

SUBJECT: Solicitation Number 19EC7525R0001

Health and Life insurance services for Locally Employed Staff

The Embassy of the United States of America invites you to submit a proposal for customized health and life insurance services for locally employed staff, and local retirees of the Embassy and Consulate General of the United States of America in Ecuador.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we shall hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference on U.S. Embassy on February 13, 2025, at 13:30pm, and all prospective offerors are invited to attend. To arrange access to the building, offerors should submit their name and identification number by email at least 48-hours prior to the conference date to BalsecaJJ@state.gov. See Section L of the attached Request for Proposals (RFP).

Your proposal must be submitted in English Language in one (1) original and three (3) copies, in a sealed envelope marked "Proposal Enclosed" to Mr. Deryl van Coblijn,Contracting Officer U.S. Embassy, Guayacanes N52-205 and Avigiras, Quito, Ecuador on or before March 5, 2025, at 4:00pm.No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1.           SF-33

2.            Section B, Pricing Schedule

3.            Section B, Retention Amounts in B.3 and B.7

4.           Section K, Representations and Certifications; and

5.           Additional information as required in Section L.

Direct any questions regarding this solicitation by email to Mr. Deryl van Coblijn, vanCoblijnDS@state.gov and Jose Balseca BalsecaJJ@state.gov before February 18, 2025 at 4:00pm.

Please note: Proposals that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102(a). Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsive to the solicitation and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely,

Deryl van Coblijn

Contracting Officer 

Department of State, Bureau of Western Hemisphere Affairs, U.S. Embassy Quito, Ecuador

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Ecuador will launch the solicitation on the System for Award Management (SAM) website when it is available.

The requirement is for providing health and life insurance to locally employed staff of the U.S. Mission in Ecuador.  The estimated number of employees is 402 with approximately 652 eligible dependents.  Please note that these are estimated quantities. 

The solicitation will be issued via the SAM- Contract Opportunities.  Note: The response date in this synopsis is not a firm date; please see the Request for Proposal (RFP) for the actual date.

The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government.  All responsible sources may submit an offer, which will be considered.  

 
The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.  

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.  
 

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov   prior to contract award pursuant to FAR provision 52.204-7.  Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. 

The guidelines for registration in SAM are also available at: https://sam.gov/content/entity-registration

Contracting Office Address: U.S. Embassy, Quito, P.O. Box 17-17-1538, Quito, Ecuador

Place of Performance: Quito and Guayaquil (U.S. Mission), Ecuador

For additional information contact the Contracting Officer, Deryl van Coblijn, phone ++593-2398-5106, or via email VanCoblijnDS@state.gov

Or the secondary point of contact, Jose Balseca, phone ++593-2398-5284, or via email BalsecaJJ@state.gov