H265--diagnostic imaging equipment testing

The Department of Veterans Affairs VISN 8 seeks diagnostic medical physics services for North Florida and South Georgia VA imaging facilities, with offers due November 17, 2026 and questions due November 10, 2026. The procurement is a 100% Service-Disabled Veteran-Owned Small Business set-aside. Network Contracting Office 8 issued Solicitation 36C24827Q0077 as a commercial services acquisition under NAICS 621512 and PSC H265.

Performance is on-site at seven imaging facilities: Malcom Randall VA Medical Center and Gainesville Primary Care VA Clinic in Gainesville, Lake City VA Medical Center, and the Jacksonville, Jacksonville North, Tallahassee, and The Villages outpatient clinics. The notice lists Gainesville, FL 32608 as the place of performance.

Required services include annual quality assurance testing and certification of x-ray, nuclear medicine, PET/CT, ultrasound, and MRI equipment; recertification after repairs or modifications; mammography quality assurance testing; dose rate surveys in unrestricted areas; shielding design approvals and surveys; and 24-hour emergency response. Written reports signed by certified diagnostic medical physicists are due within five working days of inspections. Safety deficiencies are reported verbally and immediately to the Radiation Safety Officer. Personnel must be certified by the American Board of Radiology, the American Board of Medical Physics, or the Canadian College of Physicists in Medicine, or hold state licensure for mammography with appropriate graduate degrees and three years of experience in the relevant modality. The attached equipment list specifies one to eight replacement CT or X-ray tubes per location.

The contract includes a one-year base period from December 22, 2026 through December 21, 2027, with four one-year option periods. The estimated contract value is $19 million. Performance standards require 99% compliance for annual reviews, emergency response, and deliverables, and 98% compliance for written report submission. Invoicing is monthly and electronic.