Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1240LT26Q0029
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Rapid City, South Dakota 57701, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Forest Service is procuring HVAC system upgrade services through Solicitation 1240LT26Q0029, a Request for Quotation (RFQ) issued for the removal and replacement of an existing 2-ton mini-split cooling system with a complete new 2-ton mini-split heating/cooling unit at the Great Plains Dispatch Center in Rapid City, South Dakota. The contractor must supply all labor, materials, equipment, freight, and delivery for the project, including all necessary electrical work such as wiring, conduit, and electric panel connections. Key contract requirements include the submission of technical approach documentation (1-3 pages maximum), a detailed construction schedule, pricing using the provided Schedule of Items spreadsheet, and a bid guarantee of 20% of the quote amount. Evaluation will be conducted on two factors: technical approach (confidence rating) with no formal trade-off procedures, and price, with award made to the offeror representing best value to the Government. Critical deadlines include March 18, 2026, at 11:00 A.M. Central Daylight Time for submission of questions, a mandatory site visit on March 11, 2026, at 1:00 P.M. Mountain Daylight Time, and April 1, 2026, at 11:00 A.M. Central Daylight Time for quotation submission.
This solicitation is designated as a 100% small business set-aside under NAICS Code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 million small business size standard. The project magnitude is between $25,000 and $100,000, with an estimated period of performance from April 13, 2026, through August 13, 2026. Performance and Payment Bonds are required if the award exceeds $35,000 and $150,000, respectively, and must be submitted within 10 calendar days of award using mandatory Standard Forms 25 and 25A. Davis-Bacon prevailing wage requirements apply to this construction contract, with applicable wage rates established for Pennington County, South Dakota. The Great Plains Dispatch Center is located at 8123 Mount Rushmore Road, Rapid City, South Dakota 57701, where the work will be performed in a 230 square-foot communication room at an elevation of approximately 3,840 feet above mean sea level, with year-round access available and work restricted to normal business hours of 7:00 A.M. to 6:00 P.M. on weekdays.
Notice text
3 versions
Update #3 · Latest ·
UPDATE: AMENDMENT 0002 (1240LT26Q0029_A0002), PROVIDES CONSOLIDATED QUESTIONS AND ANSWERS AND THE ADDITION OF ATTACHMENT 7. AMENDMENT 0002 AND ATTACHMENT 7 ARE AVAILABLE IN THE ATTACHMENTS SECTION.
PLEASE NOTE: THE INFORMATION PROVIDED BELOW IS A SUMMARY ONLY. FOR THE COMPLETE SOLICITATION AND ALL ASSOCIATED SUPPORTING DOCUMENTATION, PLEASE REFER TO THE ATTACHMENTS SECTION
Project Title: Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 1240LT26Q0029 is issued as a Request for Quotation (RFQ) for installation of complete new 2-ton mini-split heating/cooling unit. Perform all electric work necessary for complete operation of the two new mini-split units, including but not limited to wiring, conduit, electric panel connections. Work for this project requires the Contractor to be responsible for supplying all labor, materials, equipment, miscellaneous items, freight and delivery for the removal of existing 2- ton mini-split cooling system unit and replacement with new 2-ton mini-split heating/cooling unit. See Statement of Work and associated documents for full description.
Location: The Great Plains Dispatch Center is located at 8123 Mount Rushmore Road, Rapid City, Pennington County, South Dakota 57701.
Product or Service Code: 4130 - Refrigeration and Air Conditioning Components
NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Size Standard for NAICS: $19M
Project Magnitude: Between $25,000 and $100,000
SITE VISIT DATE/TIME/ADDRESS:
Wednesday March 11, 2026
1:00 P.M. Mountain Daylight Time (MDT)
Great Plains Dispatch Center 8123 Mount Rushmore Road, Rapid City, Pennington County, South Dakota 57701.
Point of Contact for Site Visit:
Contracting Officer Representative: Richard Zachery
Email: Richard. Zacher@@usda.gov
Office: 605-673-9222
QUESTIONS: Questions shall be submitted to Contract Specialist, Holly Hlavac via email to Holly.Hlavac@usda.gov and Contracting Officer, Lucas Dahlman at Lucas.Dahlman@usda.com. Questions are due no later than March 18, 2026, at 11:00 A.M. Central Daylight Time (CDT). This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.
QUOTES: Please submit your quote no later than April 1, 2026, at 11:00 A.M. Central Daylight Time (CDT). Quotes submitted past the date and time above will be considered late and will not be accepted. Submit the following documents below with your quote per the requirements stated in the Solicitation.
1. Technical Approach documentation
2. Pricing documentation – Use the Schedule of Items (Attachment 3) to input pricing for the Base Items)
3. Bid Guarantee
Email addresses for submission of quote: Contract Specialist, Holly Hlavac, at Holly.Hlavac@usda.gov and Lucas Dahlman, Contracting Officer, at lucas.dahlman@usda.gov.
In the submission of your quote, include in the email’s subject line: Solicitation 1240LT26Q0029 Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota
Update #2 ·
UPDATE: AMENDMENT 0001 (1240LT26Q0029_A0001), PROVIDES THE CORRECTED SITE VISIT ADDRESS. DETAILS ARE AVAILABLE IN THE ATTACHMENTS SECTION.
PLEASE NOTE: THE INFORMATION PROVIDED BELOW IS A SUMMARY ONLY. FOR THE COMPLETE SOLICITATION AND ALL ASSOCIATED SUPPORTING DOCUMENTATION, PLEASE REFER TO THE ATTACHMENTS SECTION
Project Title: Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 1240LT26Q0029 is issued as a Request for Quotation (RFQ) for installation of complete new 2-ton mini-split heating/cooling unit. Perform all electric work necessary for complete operation of the two new mini-split units, including but not limited to wiring, conduit, electric panel connections. Work for this project requires the Contractor to be responsible for supplying all labor, materials, equipment, miscellaneous items, freight and delivery for the removal of existing 2- ton mini-split cooling system unit and replacement with new 2-ton mini-split heating/cooling unit. See Statement of Work and associated documents for full description.
Location: The Great Plains Dispatch Center is located at 8123 Mount Rushmore Road, Rapid City, Pennington County, South Dakota 57701.
Product or Service Code: 4130 - Refrigeration and Air Conditioning Components
NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Size Standard for NAICS: $19M
Project Magnitude: Between $25,000 and $100,000
SITE VISIT DATE/TIME/ADDRESS:
Wednesday March 11, 2026
1:00 P.M. Mountain Daylight Time (MDT)
Great Plains Dispatch Center 8123 Mount Rushmore Road, Rapid City, Pennington County, South Dakota 57701.
Point of Contact for Site Visit:
Contracting Officer Representative: Richard Zachery
Email: Richard. Zacher@@usda.gov
Office: 605-673-9222
QUESTIONS: Questions shall be submitted to Contract Specialist, Holly Hlavac via email to Holly.Hlavac@usda.gov and Contracting Officer, Lucas Dahlman at Lucas.Dahlman@usda.com. Questions are due no later than March 18, 2026, at 11:00 A.M. Central Daylight Time (CDT). This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.
QUOTES: Please submit your quote no later than April 1, 2026, at 11:00 A.M. Central Daylight Time (CDT). Quotes submitted past the date and time above will be considered late and will not be accepted. Submit the following documents below with your quote per the requirements stated in the Solicitation.
1. Technical Approach documentation
2. Pricing documentation – Use the Schedule of Items (Attachment 3) to input pricing for the Base Items)
3. Bid Guarantee
Email addresses for submission of quote: Contract Specialist, Holly Hlavac, at Holly.Hlavac@usda.gov and Lucas Dahlman, Contracting Officer, at lucas.dahlman@usda.gov.
In the submission of your quote, include in the email’s subject line: Solicitation 1240LT26Q0029 Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota
Update #1 ·
PLEASE NOTE: THE INFORMATION PROVIDED BELOW IS A SUMMARY ONLY. FOR THE COMPLETE SOLICITATION AND ALL ASSOCIATED SUPPORTING DOCUMENTATION, PLEASE REFER TO THE ATTACHMENTS SECTION
Project Title: Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 1240LT26Q0029 is issued as a Request for Quotation (RFQ) for installation of complete new 2-ton mini-split heating/cooling unit. Perform all electric work necessary for complete operation of the two new mini-split units, including but not limited to wiring, conduit, electric panel connections. Work for this project requires the Contractor to be responsible for supplying all labor, materials, equipment, miscellaneous items, freight and delivery for the removal of existing 2- ton mini-split cooling system unit and replacement with new 2-ton mini-split heating/cooling unit. See Statement of Work and associated documents for full description.
Location: The Great Plains Dispatch Center is located at 8123 Mount Rushmore Road, Rapid City, Pennington County, South Dakota 57701.
Product or Service Code: 4130 - Refrigeration and Air Conditioning Components
NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Size Standard for NAICS: $19M
Project Magnitude: Between $25,000 and $100,000
SITE VISIT DATE/TIME/ADDRESS:
Wednesday March 11, 2026
1:00 P.M. Mountain Daylight Time (MDT)
Bighorn National Forest – Greybull Work Center
1220 North 8th Street
Greybull, WY 82441
Point of Contact for Site Visit:
Contracting Officer Representative: Richard Zachery
Email: Richard. Zacher@@usda.gov
Office: 605-673-9222
QUESTIONS: Questions shall be submitted to Contract Specialist, Holly Hlavac via email to Holly.Hlavac@usda.gov and Contracting Officer, Lucas Dahlman at Lucas.Dahlman@usda.com. Questions are due no later than March 18, 2026, at 11:00 A.M. Central Daylight Time (CDT). This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.
QUOTES: Please submit your quote no later than April 1, 2026, at 11:00 A.M. Central Daylight Time (CDT). Quotes submitted past the date and time above will be considered late and will not be accepted. Submit the following documents below with your quote per the requirements stated in the Solicitation.
1. Technical Approach documentation
2. Pricing documentation – Use the Schedule of Items (Attachment 3) to input pricing for the Base Items)
3. Bid Guarantee
Email addresses for submission of quote: Contract Specialist, Holly Hlavac, at Holly.Hlavac@usda.gov and Lucas Dahlman, Contracting Officer, at lucas.dahlman@usda.gov.
In the submission of your quote, include in the email’s subject line: Solicitation 1240LT26Q0029 Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota | Award Notice | |
| This notice | Solicitation |
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