Attachment 2 - Statement of Work 12.10.2025.pdf

US Department of Agriculture (USDA)

Statement of Work

Project Title: Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota

12/10/2025

CONTENTS

Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachments

PROJECT

GREAT PLAINS DISPATCH CENTER COMM ROOM HVAC UPGRADE

GENERAL INFORMATION

1.0 SCOPE OF WORK

Work for this project requires the Contractor to be responsible for supplying all labor, materials, equipment, miscellaneous items, freight and delivery for the removal of existing 2-ton mini-split cooling system unit and replacement with new 2-ton mini-split heating/cooling unit.

Provide and install complete new 2-ton mini-split heating/cooling unit.

Perform all electric work necessary for complete operation of the two new mini-split units, including but not limited to wiring, conduit, electric panel connections.

The Great Plains Dispatch Center is located at 8123 Mount Rushmore Road, Rapid City, Pennington County, South Dakota 57701.

2.0 BACKGROUND

The Great Plains Dispatch Center is a 6,085 gross square feet (gsf) single-level building constructed in 2011. The building is slab-on-grade with full attic space that houses the Heating, Ventilating, and Air Conditioning ducts and lines.

The Communication (Comm) Room is a 230 square-footed room that houses communication and network equipment.

The Comm Room is currently served by a 2-ton Carrier High-Wall Duct Free Split System, Model 40QNC/38HDR or 40QNQ/38QRF with Carrier Duct Free Condensing Unit Model 38HDF0118-036. This is the original equipment, installed in 2011. It is nearing the end of its service life with increasing maintenance needs.

The Comm Room cooling system was designed to meet intended loads and have additional capacity . In the intervening years, more equipment has been added to the Comm Room.

An upgrade is needed to replace the aging system and meet the current cooling demands with added capacity for future needs.

The elevation of the site is approximately 3,840 feet above mean sea level.

Access to the project site is open year around. The building will be occupied by Government Personnel during the period of performance.

CONTRACTOR REQUIREMENTS

3.0 TECHNICAL REQUIREMENTS / TASKS

Technical Specifications in CSI format are included in the Solicitation Package.

The Contractor is required to provide all design, labor, materials, equipment, miscellaneous items, freight and delivery for the removal of existing 2-ton mini-split cooling system unit and replacement with new 2-ton mini-split heating/cooling unit.

Provide and install complete new 2-ton mini-split heating/cooling unit.

Perform all electric work necessary for complete operation of the two new mini-split units, including but not limited to wiring, conduit, electric panel connections at the Great Plains Dispatch Center, located at 8123 Mount Rushmore Road, Rapid City, Pennington County, South Dakota 57701. A licensed electrician is required for performing electrical work.

Contractor shall not perform work during holidays, weekends or between 6:00 PM and 7:00 AM unless approved in writing by the Contracting Officer.

Contractor shall provide signing and barricades and appropriate safety measures to protect the public and adjacent site improvements during all construction operations.

Contractor shall provide temporary sanitary facilities for the duration of the project.

Contractor is responsible for providing telephone service deemed necessary for the duration of the project.

Use of existing water services and electric power and lighting service by the contractor will be permitted without metering and without payment of use charges as long as equipment and facilities are cleaned and maintained in a condition acceptable to the Contracting Officer.

Contractor shall provide waste-collection containers in sizes adequate to handle waste generated from the project. Contractor shall clean up construction debris at the completion of each day’s work.

Contractor shall comply with Fire Restrictions as identified in NFPA 241 and as necessary for the types of materials used and with Red Flag Warnings issued by the National Weather Service or Forest Service.

Contractor shall examine existing conditions before beginning work; take field measurements as required to fit the Work properly; locate the Work and components of the Work accurately, in correct alignment and elevation. Make vertical work plumb and horizontal work level. Conceal wiring in finished areas unless otherwise indicated. Contractor shall comply with manufacturer’s written instructions and recommendations for installing products.

Contractor shall use products. Cleaners, and installation materials that are not considered hazardous.

Contractor shall clean project site and work areas daily and dispose of materials lawfully.

Contractor shall provide complete Operation and Maintenance Manuals for the completed project.

Refer to Specification Section 010150 “General Requirements” for Contractor and full Project Specifications and Drawings for the entire project.

4.0 GOVERNMENT FURNISHED

This Project does not involve Government Furnished Materials.

5.0 DELIVERABLES / SCHEDULE

Deliverables for this Work include materials submittals prior to start of work, Accident Prevention Plan, Quality Control Plan, Construction Schedule, and Operations and Maintenance Manuals. All written deliverables shall be phrased in layperson language.

All Submittals shall be prepared in accordance with requirements of Section 010150 “General Requirements” and as detailed in Specifications for other materials and disciplines.

Contractor shall provide an assembled Operation and Maintenance Manual in final form at least 15 working days before final inspection. Operations and Maintenance Manual shall comply with requirements of Section 010150 “General Requirements.”

At the time of the preconstruction conference, submit for approval a written Contractor Quality Control (CQC) plan. Maintain Quality Control Daily Reports and Daily Test Report Information Sheets (samples attached) of quality control activities and tests.

Quality Control Daily Reports may not be substituted for other written reports required under clauses of the contract, such as Disputes, Differing Site Conditions, or Changes.

Within 10 calendar days of Notice to Proceed, submit a detailed Construction Schedule. Provide Schedule in electronic format. Refer to Specification Section 010150 “General Requirements” for additional requirements for Construction Schedule.

6.0 TRAVEL

Travel is responsibility of the contractor; the U.S. Forest Service will not reimburse travel expenses.

7.0 CONTRACTOR’S KEY PERSONNEL

Contractor shall have a Project Supervisor/Superintendent on-site for each workday.

Contractor shall provide properly trained and skilled craftsman as needed to perform the Work.

Licensed Electrician is required for performing electrical work of this Project.

8.0 SECURITY REQUIREMENTS

An area within the staging area can be used for locating a temporary field office. Temporary facilities to this office can remain on site during construction. Coordinate size and location of office with CO prior to bringing in field office. Security and clean-up of temporary facility location is the responsibility of the Contractor.

Use of Government existing water and electric service facilities will be permitted without metering and without payment of use charges, as long as facilities are cleaned and maintained in a condition acceptable to CO. At Substantial Completion, restore these facilities to condition existing before initial use.

Contractor is responsible for providing telephone service deemed necessary for the duration of the project. Cell phone service is generally available at the Site, however, may be limited at times.

Contractor is responsible for providing appropriate telephone service

Contractor shall provide protection, operate temporary facilities, and conduct construction in ways and by methods that comply with environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects

Contractor shall comply with standards and code requirements for erecting structurally adequate barricades. Paint with appropriate colors, graphics, and warning signs to inform personnel and public of possible hazard. Where appropriate and needed, provide lighting, including flashing red or amber

Contractor shall comply with the following Fire Protection requirements:

A. Comply with NFPA 241 requirements unless otherwise indicated.

B. Store combustible materials in containers in fire-safe locations.

C. Remove and keep area free of combustibles, including rubbish, paper, waste, and chemicals, unless necessary for the immediate work. If combustible materials cannot be removed, provide fire blankets to cover such materials.

D. Maintain unobstructed access to fire extinguishers, fire hydrants, fire-protection facilities, stairways, and other access routes for firefighting. Prohibit smoking in hazardous fire-exposure areas. Supervise cutting and welding operations, combustion-type temporary heating units, and similar sources of fire ignition.

E. Comply with all Red Flag Warnings issued by the National Weather Service.

F. Fire Control Devices: Provide and maintain fire extinguishers and rag buckets for disposal of rags with combustible materials. Maintain each as suitable for the type of fire risk in each work 1. Ensure that personnel are trained in fire extinguisher use.

9.0 DATA RIGHTS

No data is produced, furnished, or acquired in or through this Project

10.0 SECTION 508 – ELECTRONIC AND INFORMATION TECHNOLOGY STANDARDS

Contractor shall provide Construction Schedule, Accident Prevention Plan, Quality Control Plan, Operations and Maintenance Manual and other required submittals in electronic format.

All electronic information provided shall be accessible to persons with disabilities. And comply with Section 508.

ATTACHMENTS

GPDC HVAC Upgrades Drawings GPDC Comm Room HVAC Upgrade Specs