Grease Exhaust Cleaning Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W9124L25B0002
- Agency
- MICC Fort Eustis Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561790 Other Services to Buildings and Dwellings
- PSC
- S299 Housekeeping- Other
- Place of performance
- Fort Sill, Oklahoma 73503, United States
- Points of contact
-
- Indigo Delacruz indigo.a.delacruz.civ@army.mil (520) 944-1840
- Jesslyan Ortiz Albino jesslyan.m.ortizalbino.civ@army.mil (520) 944-1756
Notice details come from SAM.gov. Updated .
About this opportunity
The Mission and Installation Contracting Command (MICC) Fort Sill is seeking a small business contractor to provide grease exhaust cleaning services for various facilities at Fort Sill, Oklahoma. The solicitation requires a comprehensive service for cleaning exhaust systems, including removal of oily sludge, grease, dirt, and lint from ductwork, vents, and motors to prevent system deterioration and eliminate fire hazards. The contract will be awarded using sealed bidding procedures with a Firm Fixed Price (FFP) evaluation criteria focused exclusively on price. Potential bidders must submit their proposals by January 23, 2025, at 1:00 PM CST, with a mandatory site visit scheduled for January 7, 2025, at 9:00 AM CST. All interested contractors must be registered in the System for Award Management (SAM) database prior to contract award and must comply with NFPA 96 Chapter 8 standards for exhaust system cleaning.
The solicitation is a total small business set-aside under NAICS code 561790 with a $9 million size standard, replacing a previous contract (W9124L-24-C-0004) with Palm Federal LLC that was terminated due to performance issues. The contract will cover approximately 19 buildings serving 20,000 military personnel and 33,000 resident family members, with an estimated 466 total cleanings per year across 31 locations. The contract period includes one base year from March 1, 2025, to February 28, 2026, with four additional one-year option periods potentially extending through August 2030. The previous contract was valued at $520,000, and the current solicitation indicates a similar budget range for grease exhaust cleaning services. The place of performance is Fort Sill, Oklahoma, with locations including dining facilities, restaurants, child development centers, and recreational facilities requiring regular exhaust system maintenance.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001
The purpose of this Amendment is to provide answers to industry questions in Attachment 4, extend the scheduled due date from January 23rd 2025 1:00PM CTE to February 5th 2025 1:00PM CTE, and to update the Wage Determination. Please see all attachments. All other terms and conditions remain the same.
Any questions may be directed to Jesslyan Ortiz Albino (Contracting Officer) at jesslyan.m.ortizalbino.civ@army.mil and Indigo Delacruz (Contract Specialist) at indigo.a.delacruz.civ@army.mil.
The Mission and Insallation Contracting Command (MICC) Fort Sill, has a requirement from the U.S. Army Garrison for a Firm Fixed Price (FFP) contract.
Non-Personal Services – Grease Exhaust Cleaning Services
The Contractor shall provide all necessary personnel, equipment, supplies, facilities, transportation, tools, material, supervision, and other items and non-personal services necessary to perform all grease exhaust cleaning service tasks and frequencies as described and in accordance with the Performance Work Statement (PWS) and Technical Exhibits. The contractor shall perform all functions to remove accumulated oily sludge, grease, dirt and lint from grease exhaust systems and associated duct work, vents, and motors. All exhaust systems shall be to a standard that will prevent deterioration of the grease exhaust systems and eliminate the possibility of a fire hazard.
North American Industrial Classification System (NAICS) Code 561790 is applicable to this acquisition. The applicable size standard is $9 million. The Government will issue a 100% set-aside for small businesses Invitation for Bid (IFB). Contract award will be made considering price only. A Firm Fixed Price (FFP) contract is anticipated. Services shall be procured pursuant to the regulatory direction of FAR Part 14, Sealed Bidding Acquisition. Expected award shall consist of one base period of performance (1 March 2025 – 28 February 2026) and four one-year option periods of performance (1 March 2025 – 31 August 2030). There is no guarantee that any option period of performance will be exercised. The IFB estimated date of issue is on 17 December 2024. All responsible sources may submit a response which, if timely received, will be considered. All bids must be submitted by 23 January 2025, 1:00pm CST. See solicitation for Bid Preparation Instructions.
Pursuant to FAR 4.1102, prospective contractors shall be registered in the System for Award Management (SAM) database prior to award of a contract. Contractors may obtain further information on SAM registration at the following website: https://sam.gov/. This announcement does not obligate the Government to award a contract, nor does it obligate the Government to pay for any bid preparation costs.
The entire solicitation package will be made available on www.sam.gov website. Request for copies of the solicitation package by any other means will not be honored. Potential offerors are responsible for monitoring the sam.gov website for release of the solicitation package or subsequent solicitation amendments.
Any questions may be directed to Jesslyan Ortiz Albino (Contracting Officer) at jesslyan.m.ortizalbino.civ@army.mil and Indigo Delacruz (Contract Specialist) at indigo.a.delacruz.civ@army.mil.
Update #1 ·
The Mission and Insallation Contracting Command (MICC) Fort Sill, has a requirement from the U.S. Army Garrison for a Firm Fixed Price (FFP) contract.
Non-Personal Services – Grease Exhaust Cleaning Services
The Contractor shall provide all necessary personnel, equipment, supplies, facilities, transportation, tools, material, supervision, and other items and non-personal services necessary to perform all grease exhaust cleaning service tasks and frequencies as described and in accordance with the Performance Work Statement (PWS) and Technical Exhibits. The contractor shall perform all functions to remove accumulated oily sludge, grease, dirt and lint from grease exhaust systems and associated duct work, vents, and motors. All exhaust systems shall be to a standard that will prevent deterioration of the grease exhaust systems and eliminate the possibility of a fire hazard.
North American Industrial Classification System (NAICS) Code 561790 is applicable to this acquisition. The applicable size standard is $9 million. The Government will issue a 100% set-aside for small businesses Invitation for Bid (IFB). Contract award will be made considering price only. A Firm Fixed Price (FFP) contract is anticipated. Services shall be procured pursuant to the regulatory direction of FAR Part 14, Sealed Bidding Acquisition. Expected award shall consist of one base period of performance (1 March 2025 – 28 February 2026) and four one-year option periods of performance (1 March 2025 – 31 August 2030). There is no guarantee that any option period of performance will be exercised. The IFB estimated date of issue is on 17 December 2024. All responsible sources may submit a response which, if timely received, will be considered. All bids must be submitted by 23 January 2025, 1:00pm CST. See solicitation for Bid Preparation Instructions.
Pursuant to FAR 4.1102, prospective contractors shall be registered in the System for Award Management (SAM) database prior to award of a contract. Contractors may obtain further information on SAM registration at the following website: https://sam.gov/. This announcement does not obligate the Government to award a contract, nor does it obligate the Government to pay for any bid preparation costs.
The entire solicitation package will be made available on www.sam.gov website. Request for copies of the solicitation package by any other means will not be honored. Potential offerors are responsible for monitoring the sam.gov website for release of the solicitation package or subsequent solicitation amendments.
Any questions may be directed to Jesslyan Ortiz Albino (Contracting Officer) at jesslyan.m.ortizalbino.civ@army.mil and Indigo Delacruz (Contract Specialist) at indigo.a.delacruz.civ@army.mil.
Attachments
| File | Type | Posted |
|---|---|---|
| Solicitation_W9124L25B0002_Grease Exhaust Services .pdf | ||
| Amendment 0001_W9124L25B0002_Grease Exhaust Services .pdf | ||
| Attachment 2 Wage Determination REV 25 12.23.2024.pdf | ||
| Attachment 4- Questions and Answers.pdf | ||
| TE-D Grease Exhaust Map (FY25) .pdf | ||
| Attachment 1- PWS - Grease Exhaust Cleaning Service (FY25-FY30).pdf | ||
| Attachment 3 Contractor Visit Itinerary for Grease Exhaust Recompete.pdf | ||
| TE-B Deliverables (FY25) .xlsx | XLSX spreadsheet | |
| TE-C Estimated Workload (FY25) .xlsx | XLSX spreadsheet | |
| TE-E Cleaning Schedule (FY25).xlsx | XLSX spreadsheet | |
| Solicitation_W9124L25B0002_Grease Exhaust Services .pdf | ||
| Attachment 2 Wage Determination REV 24 07.22.2024.pdf | ||
| TE-A Performance Requirements (FY25) .xlsx | XLSX spreadsheet |
Show all 13
Notice history
| Notice | Type | Posted |
|---|---|---|
| Grease Exhaust Cleaning Services | Award Notice | |
| Grease Exhaust Cleaning Services | Solicitation | |
| Grease Exhaust Cleaning Services | Pre-Solicitation |
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