FY25 Elevator Maintenance
Closed Solicitation Posted
- Solicitation number
- FA303025Q0002
- Agency
- Air Education and Training Command Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238290 Other Building Equipment Contractors
- Place of performance
- Goodfellow AFB, Texas 76908, United States
- Points of contact
-
- Matthew J Loffredo matthew.loffredo@us.af.mil (801) 814-3850
- SSgt Robert Cosper robert.cosper@us.af.mil (325) 654-4422
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command is seeking a small business contractor to provide elevator maintenance services for nine elevators located at Goodfellow Air Force Base in San Angelo, Texas. The solicitation (FA303025Q0002) requires a comprehensive maintenance program that includes routine preventative maintenance, annual inspections, emergency repairs, and service calls for various elevator systems manufactured by Otis, Thyssen, Esco, and Dover. Potential offerors must submit a quote no longer than 20 pages by January 3, 2025, at 3:00 PM CST, with quotes to be emailed directly to SSgt Robert Cosper and TSgt Patrick Berger. A mandatory pre-quote site visit is scheduled for December 16, 2024, at 8:30 AM CST, requiring contractors to submit a Base Access Letter by December 12, 2024. The contract will be awarded using a lowest-price, technically acceptable source selection methodology, with technical proposals evaluated on understanding of Performance Work Statement requirements and capability to respond to emergency calls within 24 hours.
The procurement is a 100% small business set-aside with a five-year performance period from February 1, 2025, to January 31, 2030, with the current incumbent being Innovative People and Technology Corporation under contract FA303020P0005. The contract covers maintenance for eight passenger and one freight elevator with capacities ranging from 2,100 to 5,000 pounds, requiring a 95% equipment availability standard and a Maintenance Control Program to be developed within 30 days of award. Work will be performed during standard business hours (0730-1600 Monday through Friday, excluding federal holidays) at Goodfellow Air Force Base in Texas. The contractor must provide monthly preventative maintenance, annual elevator certifications, and be prepared to handle emergency and non-emergency service calls, with historical data indicating an average of six routine and two emergency service calls annually. While specific budget details are not explicitly stated, the contract includes provisions for routine maintenance services, annual inspections, and additional labor hour pricing for over-and-above work.
Notice text
2 versions
Update #2 · Latest ·
Q&A Notice 20 Dec 24:
Questions and answers have been attached and can be found in the list of attachments below.
Requitement Information
- This summary is to establish a requirement for Goodfellow AFB - Elevator Maintenance. The Performance Work Statement (PWS) is included in this solicitation as Attachment 1. Please review carefully.
- A single award will be made as a result of this Request for Quote to the lowest-priced, technically acceptable offeror. This acquisition will be made as a 100% Total Small Business Set-Aside.
- The Period of Performance (PoP) is 1 February 2025 - 31 January 2030.
- Failure to comply with any of the requested requirements in this Instructions to Offerors or any other provisions may constitute sufficient cause to justify rejection of a quote.
Notice of Pre-Quote Site Visit
A pre-quote site visit will be conducted at the 17th Contracting Squadron, Goodfellow AFB, Building 707, 210 Shertz Blvd, San Angelo, TX 76908 on 16 December 2024 at 8:30 AM CST for the purpose of a Performance Work Statement (PWS) briefing and visits to the work sites.
Please submit Attachment 3, Base Access Letter (BAL) not later than Thursday, 12 December 2024 at 3:00 PM CST to attend. Information will be submitted to SSgt Robert Cosper, robert.cosper@us.a.fmil, and TSgt Patrick Berger, patrick.berger@us.af.mil. The completion of a BAL is necessary as the Government will be unable to sponsor contractors onto Goodfellow AFB at the Visitor's Center.
In order to ensure the site visit is accomplished without disruption, please arrive at Bldg 707 at least 15 minutes prior to the 8:30 AM CST start time. late attendees will not be allowed to participate in the site visit as the Government will be unable to be reached by office phone and email while hosting the site visits.
Questions and Answers (Q&A)
Submit questions to SSgt Robert Cosper, robert.cosper@us.af.mil, and TSgt Patrick Berger, patrick.berger@us.af.mil, not later than 18 December 2024 at 3:00 PM CST. Answers will be posted via an amendment on SAM.gov not later than 20 December 2024.
Quote
The Offeror shall submit a written quote, no more than 20 pages, in response to this Request for Quote (RFQ), for consideration before the due date and time. Quotes are due not later than 3 January 2025 at 3:00 PM CST. Quotes must be emailed to SSgt Robert Cosper, robert.cosper@us.af.mil, and TSgt Patrick Berger, patrick.berger@us.af.mil. Offeror quotes shall include the following:
- Quote submitted in Excel, PDF, or a combination of both formats.
- Quote is not to exceed twenty (20) pages in length. All subsequent pages will not be considered.
- A Statement of Capabilities that provides the following information:
- Company legal Name
- RFQ Number
- Small Business Status/Categories as appropriate
- Company Point of Contact (POC) with email and phone number
- Company Cage Code
- Technical Proposal as outlined in 52.212-2 Evaluation-Commercial Products and Commercial Services
- An acknowledgement of any and all amendments and associated changes.
Update #1 ·
Requitement Information
- This summary is to establish a requirement for Goodfellow AFB - Elevator Maintenance. The Performance Work Statement (PWS) is included in this solicitation as Attachment 1. Please review carefully.
- A single award will be made as a result of this Request for Quote to the lowest-priced, technically acceptable offeror. This acquisition will be made as a 100% Total Small Business Set-Aside.
- The Period of Performance (PoP) is 1 February 2025 - 31 January 2030.
- Failure to comply with any of the requested requirements in this Instructions to Offerors or any other provisions may constitute sufficient cause to justify rejection of a quote.
Notice of Pre-Quote Site Visit
A pre-quote site visit will be conducted at the 17th Contracting Squadron, Goodfellow AFB, Building 707, 210 Shertz Blvd, San Angelo, TX 76908 on 16 December 2024 at 8:30 AM CST for the purpose of a Performance Work Statement (PWS) briefing and visits to the work sites.
Please submit Attachment 3, Base Access Letter (BAL) not later than Thursday, 12 December 2024 at 3:00 PM CST to attend. Information will be submitted to SSgt Robert Cosper, robert.cosper@us.a.fmil, and TSgt Patrick Berger, patrick.berger@us.af.mil. The completion of a BAL is necessary as the Government will be unable to sponsor contractors onto Goodfellow AFB at the Visitor's Center.
In order to ensure the site visit is accomplished without disruption, please arrive at Bldg 707 at least 15 minutes prior to the 8:30 AM CST start time. late attendees will not be allowed to participate in the site visit as the Government will be unable to be reached by office phone and email while hosting the site visits.
Questions and Answers (Q&A)
Submit questions to SSgt Robert Cosper, robert.cosper@us.af.mil, and TSgt Patrick Berger, patrick.berger@us.af.mil, not later than 18 December 2024 at 3:00 PM CST. Answers will be posted via an amendment on SAM.gov not later than 20 December 2024.
Quote
The Offeror shall submit a written quote, no more than 20 pages, in response to this Request for Quote (RFQ), for consideration before the due date and time. Quotes are due not later than 3 January 2025 at 3:00 PM CST. Quotes must be emailed to SSgt Robert Cosper, robert.cosper@us.af.mil, and TSgt Patrick Berger, patrick.berger@us.af.mil. Offeror quotes shall include the following:
- Quote submitted in Excel, PDF, or a combination of both formats.
- Quote is not to exceed twenty (20) pages in length. All subsequent pages will not be considered.
- A Statement of Capabilities that provides the following information:
- Company legal Name
- RFQ Number
- Small Business Status/Categories as appropriate
- Company Point of Contact (POC) with email and phone number
- Company Cage Code
- Technical Proposal as outlined in 52.212-2 Evaluation-Commercial Products and Commercial Services
- An acknowledgement of any and all amendments and associated changes.
Attachments
| File | Type | Posted |
|---|---|---|
| Q and A.pdf | ||
| Attachment 3 - (CUI) BAL Template.docx | DOCX document | |
| Solicitation - FA303025Q0002.pdf | ||
| Attachment 2 - Service Contract Act WD - 2015-5251 - 22 Jul 24.pdf | ||
| Attachment 1 - Performance Work Statement.pdf |
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